SEPTEMBER 21, 2022 MINUTES

TRINITY LUTHERAN CHURCH

Wednesday, Sept 21, 2022 – 7:30pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Lucy Qian, Michael Robertson, & Vanessa French, Andrea McBride, Maureen Jones, Pastor Jennifer

Regrets:

1. CALL TO ORDER
Brenda F. called the meeting to order at 7:44pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented with addition of a ‘thank you’ for Jenn (Office Admin) and correction to Agenda Document date.
3. OPENING DEVOTION:

Devotion: Reflection on parable of the rich fool. Closed with a prayer.

PREVIOUS MINUTES – July 27, 2022

MOTION: MSC
THAT the previous minutes be accepted as presented
4. NEW BUSINESS
a. Daycare Application Committee update
No committee discussions to-date. Council and Barry will e-mail Kristen to follow-up. Possibility Kirsten doesn’t know Andrea is council representative in the Committee.
ACTION:

b. Change in Office Administration Hours
Elena will be in office Tues, Weds and Friday from 9:30am to 1:30pm- change from current 3-hour shifts
Pastor requests flexibility to restore hours if the change in arrangement proves inadequate
ACTION: Brenda will let Elena know decision.
Note: Job postings for permanent position is online already, and have already received applications to date. Posting on other platforms planned
c. Roof Maintenance Report: .
Roofing Company Fees paid for Investigative works, but TLC have not received invoice for any repair works preformed.
Repairs completed.
ACTION: Brenda will follow-up regarding invoice
A quotation/Bill was received from Don Joist this month for works completed months ago. This work was initially thought to be volunteer but is now clarified as billable (includes Gutter cleaning)

MOTION: Brenda moves that TLC pays the invoices as presented by Don J. for preformed works.

SEC: Michael

CARRIED

DISCUSSION: TLC needs to follow-up with trades/workers to ensure invoices are received in timely manner

TLC should consider council policy whereby one designated person is to authorize works on Church property, and/or makes formal work requests
ACTION: Andrea to inform Don J and Albert Remple that Andrea and/or Larry are to provide final authorization/approval prior to completing any works on church property.
d. Intergenerational Task Force Setup
Regarding the $10,000 gift from Synod received earlier – proposal to use this money for hiring part time (event) organizer for TLC events or specific tasks.
TLC to consider hiring more staff – Table for another meeting.
e. Landowner Transparency Agreement
Request by Government to file a Landowner form
Land is owned by the Church congregation – This submission is a one-time task
TLC plans to use the Law firm recommended by Synod - this is acceptable to council
f. City of Delta Settlement to the Johnsons.
No dispute about claim deductible requested by insurance firm. Option to pay or apply for TLC insurance to cover the cost. However, insurance premiums could increase next year with claim.
MOTION: by Brenda for TLC to cover the deductible of $1000 including any applicable tax or admin fees required for the settlement claim for Pat Johnson.
SEC: Andrea
CARRIED
g. Rosa Maria Stepping Down from Council
The Vice Chair position is required as part of the bylaw, i.e., TLC needs to fill an interim person for the position until another member can take over and be voted in at next AGM.
Discussion:
‘THE WAY’ process was discussed as a way to integrate new members to church and prepare persons to join council.
Council members Workload sharing also a concern having position open.
MOTION: by Brenda that Andrea be accepted into the position of Vice Chair
SEC: Lucy
CARRIED
h. Thank you/acknowledgement for Jenn
ACTION: Brenda will follow-up with Jenn on when church can schedule a Thank you event for Jenn.
5. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastor’s Report be accepted as given.
b) Treasurer’s Report
MOTION:MSC
That the Treasurer’s Report be accepted as given
DISCUSSION:
Auction renter’s payment still outstanding.
Proposal: that TLC set up the policy /procedure whereby whichever person(s) confirmed Rentals must also be responsible for follow-up with renter and secure their bill payment.
ACTION: Lucy to ask Elena (Office Admin) to follow-up with Renter and request an invoice. Lucy to follow-up with Diane for contact info. Also, Add task to Office Admin task list to follow-up invoices and bill payments.
Telephone system update – Older TELUS phone system is still live and the new system is not yet connected.
TLC has received bills for both the original and new phone lines (double payment).
ACTION: Elena and Lucy to follow-up on getting new system running, cancel old phone line and straighten out billing confusion.
c) T.L.C.W.
No Report
Possible Bake Sale this year
Brenda may speak with Lisa and Diane about a proposed Christmas event (choir)
October Fest not likely to happen this year
d) Worship Committee
Report attached
MOTION:MSC
That the Worship Committee Meeting Report be accepted as given
e) Congregational Life –
No events planned this month. Revisit next week
Possible Choir start up with Opera Society collaboration
Proposed Cantata - usually starts in Advent. Possible to have accompanying food event.
f) Building & Grounds (B&G) – Andrea McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
Verbal Report
MacBeth Roofing confirms TLC is on their calendar for Recurring -once a year - visits to clean gutters, scheduled for Nov 1^st every year.
MacBeth promises to send a quote in September every year prior to visiting the site.
Albert R. was contacted last Sunday with request for a quote regarding repairing cavities in the chimney located approx. over the alter area. Awaiting quote
ACTION: Brenda offers to send Albert the photo #11 (which was part of the MacBeth Roofing Report) for his reference.
6. OLD BUSINESS

a. Internet/Phone plan updated – Completed
b. Photo Board/Directory – tabled for next year
c. Quarterly Dinner – proposed for Oct 30th, 2022, 6 to 8pm with Dinner at the Start with dinner. Proposed to buy Food (Greek Restaurant catering)
d. Staff evaluations (on hold until Brenda and Pastor Jennifer can meet to arrange)

7. NEXT COUNCIL MEETING: Meeting October 19, 2022 @ 7:30pm Zoom
8. ADJOURNMENT AND CLOSING

Meeting closed at 9:29pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report Sept 2022– Pastor Jennifer

Dear Council, I have been reflecting on the shape of ministry at TLC and wondering what might be possible in order to expand the reach of the gospel. How might we continue to nurture the 14 families with kids ages 0-18 that are connected with TLC but do not show up for worship on a regular basis, if ever, yet see Trinity as “their church.” And how might we nurture the relationship with all the neighbourhood families who show up for the Family Fun Nights?

This could involve deploying some financial resources, either which we already have from the CRA forgivable grant of $40,000 and/or BC Synod $10,000 grant for mission development. Or could be generated by housing a neighbourhood daycare in our building…

I’d like to dedicate our first quarterly dinner in October…a Sunday afternoon 4-6PM or 6-8PM on Oct 9 or 16 to brainstorming and envisioning the shape of ministry at TLC. This would allow us to discuss such possibilities.

Worship:
o Music Ministry:
o We have purchased accompaniment, leader and congregational copies of the new hymnal, All Creation Sings. Will begin incorporating congregational song and learning a new liturgy (Gerry’s composition, All Creation Sings, or African Mass are possibilities).
o Kids Messages/song: intend to incorporate these weekly for any young children who attend worship
o Innovative preaching: would like to include people telling a story/sharing from their own life experience in my messages. And include youth in offering sermons every so often. I am gearing my sermon prep to be a week in advance that allows for more creative engagement with others.
o Bedtime prayer service for Community Fun Night…experimenting with an evening prayer offering at the conclusion of Community Fun Nights…every other month? Families who attended on Sept 18 seemed receptive…and not interested in Sunday morning traditional worship.
o TLC Choir in collaboration with Crescendo Operatic Society…new idea to work together that Brenda and Gerry are working on
o Mandarin worship: wondering about offering live translation of various liturgical components incorporated into Sunday morning 10:30AM or offering a full Mandarin service with sermon in English and manuscript translation once a month on Sunday at 12noon

TLC Family Campout August 28-31 2022 at Chilliwack Provincial Park: Six families participated including pastor and Austin Vokey, summer jobs student. Decided to try to schedule summer 2023 in mid-August or earlier in the summer, event around Canada Day? Then it could spark on-going connections throughout the summer between families. Non-worshipping families are invited and encouraged to come. We even had one family from the MYN BBQ’s who wanted to come. If we have the MYN BBQ’s earlier next spring, this could be a way to invite people…plan on offering them starting in May at Annieville Park. And perhaps getting 2-3 Canada Summer JOBS Students to work as a team on such social experiments in the neighbourhood.

Family Fun Night Sept 17 4-7PM…name needs to be changed to Community Fun Night so that singles and elders feel welcome (heard that several TLC quilters thought they weren’t welcome because they didn’t have young kids)…well over 50 people came, including 10 kids under the age of 7 and two teens. Barry says 80 people were coming before pandemic…great chance More than worshipped on Sunday Sept 18! Parents and one elder couple. Karaoke next time, active kid games and board games, food, ping pong, line dancing? Inquiries were made about the TLC Bake Sale…they indicated interest in learning to bake (cc Lisa and Barry). I am wondering about offering a bedtime prayer experience for all those who come…a simple lighted candle, storytime, discussion, song…and bedtime blessing. There is interest in offering such events every month or perhaps alternating with an open mike night (Gerry’s idea). Thanks to Barry, Diane, Maureen, Michael, Vivian, Rosa Maria, and Eva who organized and volunteered for a wonderful event.

Social Justice Action Team…needs to be re-engaged as we committed to a monthly series using the Multi-Faith Association of Greater Victoria’s, Learning Anti-Racism Toolkit materials, to build partnerships with interfaith groups and offer hybrid events once a month from Oct-May. Participants have included Brenda, Pastor Tim, Chris Pedersen, Gerry Mackie, Wendy McKenzie, Gareth Griffiths, Rosa Maria Funderburk-Razo, Kathryn Wellington, Uschi Bohn, and myself.
New Member orientation in place of The Way this fall?
o Reached out to Wendy and Rosa Maria regarding offering The Way this fall and not sure if it will be possible…this adult faith formation process has been the way that people have joined the church over the last several years. It allows them to experience a sense of belonging while growing in understanding and experience of a life of faith. Those who have completed the process speak very highly of it. At this time we have several households who may consider it but we don’t have volunteers to offer it this fall. Instead, I am considering a two week orientation that includes a catered lunch/dessert by Liz to which we could invite several households. I would teach and ask others to offer presentations about the church offerings…invite your feedback on doing this now or waiting until the winter or spring 2023 to offer The Way.

Office administrator job posting is out, thanks to Brenda and Diane, who helped put the updated description together and post it…out until end of Sept. Hope to interview in early October. At 12 hours/week and no benefits, this limits our pool of potentially competent candidates, but we trust some candidates will apply! If we were to offer 20 hours/week with benefits how much would this be annually for the church?

Proposed Day Care Committee meeting schedule: I’ve reached out to Kristen Spanza to find out when the committee is meeting next…
BC Synod Youth Event: Sept 29-Oct 1. I am traveling with the BC Synod Youth and four TLC youth (Eva Wilson, Nathan Wu, Patricija Gravere, and Chantel Yen) to Kamloops to recognize National Truth and Reconciliation Day on the grounds of the former residential school. We will be sleeping in tents at Peace Lutheran Church in Kamloops and traveling by bus from New Westminster.

b.) Treasurer’s Report
(see attached)

c.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
d.) Worship Committee Report- September 7, 2022 Meeting minutes
Present: Pr. Jennifer, Brenda, Olive, Elina (scribe)

Regrets: Gerry, Uschi

Pr. Jennifer opened the meeting with Psalm 51 and prayer.
Setting 6:
o We learned this setting a few years ago, and while some of the liturgical pieces have been used throughout the pandemic, some have not.
o Glory to God is probably not very familiar. We will sing it this Sunday.
o It would be good for the congregation to learn This Is the Feast, we have not sung it before.
All Creation Sings:
o Pr. Jennifer would like to start using the resource
o We have access to the music through Sundays & Seasons
o Goal: To introduce one or two of the hymns by the end of October. Many of the hymns are new lyrics to familiar tunes.
Liturgies:
o Gerry has completed a liturgical setting and would like to introduce it to the congregation. The choir needs to learn it first; the choir hasn’t got together yet.
o Pr. Jennifer would like to introduce new liturgies, maybe re-introduce the African Mass. What would be a good strategy for that? One piece at a time? One whole liturgy for a few Sundays in a row?
Thanksgiving – October 9^th:
o Maybe a thanksgiving for and recognition of all the volunteers who have done extra work during Covid shutdowns and re-opening.
Lay leadership:
o Lay leaders did a great job in the summer when Pr. Jennifer was away.
o Leaders need some guidance, especially on when people need to stand up / sit down during the service. This could be included in the PowerPoint.
Bea Starheim’s memorial:
o September 24, 2022
o Volunteers are needed to set up, to run the livestream, to help guide ushers and greeters. Elina will contact.
Next meeting: Music selection on September 21, 2022 at 1:15 pm.
Meeting closed with a blessing.

AUGUST 2022 MINUTES

TRINITY LUTHERAN CHURCH

Sunday, August 7, 2022 – 11:15pm In-person & via Zoom

Special Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Lucy Qian, Michael Robertson, & Vanessa French, Andrea McBride, Maureen Jones, Pastor Jennifer, Rosa Funderburk-Razo

Regrets:

REASON: Unexpected Resignation of Office Administrator & Options for Interim Substitute and Ultimate Replacement Personnel.

DISCUSSION:

Candidates for Temporary Office Administrator’s role include
- Elena Sighn, who is available from September up to Nov 2022. Elena is expected to be familiar with the duties of the Office Admin, and with the church. – the preferred candidate.
- Rachel, who is available from Aug. until return to school in September. Will require some training. Pastor is away for most of August so will not be available to support Rachel.
- Brenda’s friend from another church potentially available part-time. (& potential permanent hire)

ACTION: Brenda will contact Elena to offer the temporary position. In case of decline and acceptance, also contact the other candidates as required to offer or alert of filled position.

Jenn has agreed to train the new temporary hire during Sept. – Unavailable in August however from 19Aug.

Proposed Compensation Changes for Admin Role:

$22/hr for 12hours a week – i.e., reduction of hours with increased hourly wage
Offering 3hrs per day

Permanent Hire for Admin Role:

ACTION: Andrea will work to produce the Job Description for the Administrator’s role. Andrea will seek assistance from Diane P. to help complete this task.

Pastor will assist in establishing the Job Description outlining expected duties, and help Identify

- what weekly vs monthly tasks are required.
- typical event specific (special) tasks
It was noted tasks that should be traditionally completed by the various Church committees has been inadvertently relegated to the Administrator. Going forward, TLC should seek to reduce the duties of the admin and return those tasks to the committee as their responsibility.
For example, committees would: complete worship planning, determine participants schedules
ACTION: TLC should update all descriptions for committees as well as admin staff
Consider contacting the Synod regarding available personnel for the Role.
Summer Student Austin not comfortable doing media work and seeks assistance.
Stephen Ministry Discussion:
Sherry will give TLC the training videos she had completed/received.
Training Packages are $550 US.
Ministry course will be starting in Sept. 2022. Brenda Plans to attend and offers to cover her own costs.
MOTION: To approve cost of purchase for training videos, 6 training kits at ~$50 each person and the Chinese publication for total of $514.50 US for Stephen Ministries Course Materials.
SEC: Andrea
CARRIED
Persons interested in completing the training in September include Brenda, Larry, Andrea, Gerry, Rose, Wendy and Pat (potentially)
About the course: Learn by participating via scenarios, reading,
Training is 50 sessions x 2 each day, 2.5-3hrs per 2 sessions
Newsletter Update:
- Add a “Thank you” & prayers for Jenn for her next chapter in work life in the next newsletter and for divine guidance and wisdom as TLC considers its next steps and securing an Office Administrator

ACTION: Thank you event after church to be held sometime in Sept. for Jenn. Brenda to ask Jenn what day works for her. TLC wants to encourage her to participate in future events at church.

It was noted that the Live stream recording did not work today.
Meeting Adjournment :11:40am
These minutes are the interpretation of the author.
Respectfully Submitted by V. French.

June 15, 2022 Minutes

TRINITY LUTHERAN CHURCH

Wednesday, June 15, 2022 – 7:30pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Lucy Qian, Michael Robertson, & Vanessa French, Andrea McBride, Maureen Jones, Pastor Jennifer

Regrets: Rosa Funderburk-Razo,

1. CALL TO ORDER
Brenda F. called the meeting to order at 7:41pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented.
3. OPENING DEVOTION:

Devotion: Reflection on 1^st Kings vs 17, and discussion on TLC’s openness to wider community and on what is most important about TLC to each of us. Closed with a prayer

PREVIOUS MINUTES – May 18, 2022

Not discussed.
4. NEW BUSINESS
a. Daycare Application update & meeting
Meeting for Congregation proposed for Sunday Jun 26th (hybrid meeting with zoom attendance).
No background checks required unless working directly with children
Area available only on weekends for other area groups. The Quilters will be affected by daycacre & their stored items will need to be relocated.
Daycare applicant has hired an Architect and provided plans for building changes required for council review. Applicant plans to bare all expense for renovations and is aware of challenges of renovating an older building.
b. AV Equipment Update
Gareth has worked on Mac Mini, installed fans, and plans to return the computer this week, as well as set up Jenn’s computer. Pastor to Follow-up
c. Finance Task Force Guidelines and Apple Care Costs

Discussion on established guidelines regarding expenses over $500 are to be approved by council prior to purchase. Council reiterates that an effort must be made ensure guidelines are being followed.

ACTION: Brenda plans to send out copy of Church guidelines for council’s reference.
d. Members Rental Discount
CRA requires financial accountability and standard rates. TLC is required to set a flat fee for rentals and other fees as per CRA standards. Going forward, No special member rate.
Disappointment of this requirement noted by council members. Preference would be to allow reduced rates for members.
ACTION: TLC to follow-up with CRA on whether we are able to have a reduced rate for members

MOTION: Brenda proposes new increased rates for rentals in 2022.
SEC: Michael
CARRIED
One abstained
e. New Wireless Mic Options – quotes received for consideration to be added to 2023 budget
Brenda still needs to send out email with quotes so Council knows what we would be approving)
f. Roofing
Andrea contacted several Roofing companies, and McBeth Roofing is the only company interested in providing service.
McBeth Roofing noted availability is three (3) plus weeks out. Roof works Quote to follow only after assessment.
MOTION – Brenda moved that TCL approves Andrea securing McBeth Roofing to conduct roof assessment, quoted for $625.
SEC: Andrea, Michael
CARRIED
g. Low Market Housing – Based on current market conditions, it was concluded that the proposal for low market housing development of TLC property is Not favorable at this time.
Developer may be interested in buying part of property.
Funding/Grants may be available for development childcare facilities
ACTION: Brenda plans to produce a written summary of the discussions from informational meetings.
h. 1G Fibre Internet proposal to update
Motion: By Brenda that TLC accepts the TELUS upgrade offer for 1G Fibre Internet and Business connect phone bundle for $125/m.
Sec Andrea
Carried
Jen (Admin) to add to her Calendar to re-negotiate cost at end of 3 year term when promotion ends
TLC to consider buying new phones (cordless)
i. Intergenerational Task Force setup;
Ongoing - we have a number of families we would like to keep involved in activities
j. Canada Summer Jobs Interview team

2 applicants received to date. Diane, Rosa and Pastor to Follow-up.

Canada Summer Job interview still to be scheduled. Pastor will send Doodle pool to applicable persons to determine availability to complete the interviews.

5. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastor’s Report be accepted as given.
Congregational meeting proposed to discuss future of church and possible future property development On Sept 26^th
Council member suggests daycare and proposed lot development/subdivision is to be kept as separate discussions.
b) Treasurer’s Report
MOTION:MSC
That the Treasurer’s Report be accepted as given
c) T.L.C.W.
No Report
d) Worship Committee
Report attached
MOTION:MSC
That the Worship Committee Meeting Report be accepted as given
e) Congregational Life –

Applied for CECF Grant to help support proposed vacation bible school and summer BBQ.

Grant received originally for Totem pole – TLC not required to return funds at this time. Proposal to re-direct funds to another reconciliation activity.

Barry and Michael working on organizing a men’s lunch at One 20 Pub on Scott Rd - TBC

f) Building & Grounds (B&G) – Andrea McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
No Report
6. OLD BUSINESS

a. Old Printer disposal – Completed
b. Repair of several green chairs has been completed
c. The north side outside wall of the church has been cleaned
d. Staff evaluations (on hold until Brenda and Pastor Jennifer can meet to arrange)

7. NEXT COUNCIL MEETING: Meeting July 20, 2022 @ 7:30pm Zoom
8. ADJOURNMENT AND CLOSING

Meeting closed at 9:26pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report June 2022– Pastor Jennifer

Dear Council,

Pastor Check-In

o I continue to recover from the car accident after 16 months with regular rehab, physio, acupuncture and massage…after another set-back 8 weeks ago, I am feeling as though I am once again making regular progress. In large part, interrupted sleep from pain has been my biggest challenge. Without rest, I am no good as a mother, pastor or friend. Thanks be to the grace of God, CBD oil on occasion, glycinate magnesium, regular stretching and strengthening, muscle relaxation… my sleep is at 75-80%...much better than the first year of 50%. So that has taken a toll on my well-being.

o Still impacts my ability to focus and think through ideas, have a limited capacity to listen deeply to people and reach fatigue 60-70% more quickly than before the accident, but I do see progress. Need to take more breaks and rest from computer work by 2:30 each day. Earlier if I have evening zoom meetings.

Pastoral Care

o I have started logging all my pastoral care coverage so that we are ready to employ Stephen Ministers in the Fall by matching them, once they are trained, with one-to-one care giver/receiver relationships. Maureen and Sherry will begin this training in September. We have several people interested and anticipate this being a much-needed expansion of caring ministry as people continue to face challenging life transitions, support for parenting, end-of-life care, and grief. In May/June I have been offering pastoral care for 28 households.

o Stephen Ministry will allow me to direct energy towards developing Intergenerational Ministry with families, Peer Ministry Leadership with young people, adult faith formation study/prep, facilitate the Social Justice Action Team, and collaborate with colleagues in various ways in addition to weekly worship liturgy and preaching prep.

On-going Community Discernment process has been sparked by request to offer rental space for a local daycare provider to expand their home daycare. As we’ve explored some possibilities, we are jumping ahead and need to slow down and take time to listen together to God’s Spirit, the soul of TLC community, and one another.

Post-pandemic, we are living in what Susan Beaumont calls Liminal Space: Liminality is a state of ambiguity and disorientation that occurs in transitory situations and spaces, according to Beaumont (author of Leading When You Don’t Know Where You Are Going) She talks about Tending to the Soul of the Institution through

Deepening Discernment

Shaping Institutional Memory

Clarifying Purpose

Engaging Emergence

Please take a look at this reflection guide from Susan Beaumont’s workbook that describes an approach to communal discernment to determine what is next, i.e. how are we called to respond to Puneet’s request to house a daycare at Trinity.

Exploring This Liminal Season A Journaling Exercise:

Find a quiet space to sit with your thoughts and your journal. Begin by reflecting on the ways in which your organization has become liminal. Pandemic and racial justice reckoning have moved all of us into liminal space. What other factors specific to your local context are adding to your experience of liminality?

Then, journal your response to these 10 questions:

Exploring what has been lost:

1. What were we on the verge of discovering or accomplishing before the onset of this liminal season? What needs to move forward in different ways now?

2. What was possible before that may not be possible for some time-if ever?

3. What seemed important before that feels superfluous now?

Examining your unstated assumptions:

1. What was undervalued before that may hold greater value now?

2. What mattered about geography before that no longer matters?

3. What margin or lack of margin was built into our old model of doing church? What new abundance are we experiencing now? Where are we experiencing scarcity now that was not evident before?

Imagining what wants to emerge?

1. What is our greatest asset now?

2. What relationships will we need to build on or strengthen in the months ahead?

3. What unique role might our congregation play in local, national, and even global recovery?

4. What long term changes in the bigger picture would we like to be part of bringing to fruition?

We will discuss some of these for our opening devotions tonight at our meeting.

On Sunday at 12noon in the sanctuary, we hope that all council members can be present (Lucy is on vacation out of town) who are able. We need your voice as we share what we’ve been learning as we explore options for housing a daycare. Reflection questions for individuals to reflect and then to share with each other on Sunday June 19 and/or 26:

Is this only about us?

Do we even matter to the wider community?

Would they miss us if we ceased to exist?

The Church doesn’t have a mission; God’s mission has a church. What is TLC’s part in God’s mission in today’s local, provincial and global context?

It is important for us to create space in break-out discussion in small groups for rediscovery of the core for TLC:

What matters most to us?

Who are we when we are at our best?

What will not change about us?

What needs to evolve?

Though we on council have discerned at least an openness to exploring the potential day care housed at Trinity, the congregation has not had a chance to engage in that discernment process and both Brenda and I have heard from folks who are concerned about what this could mean for themselves personally in terms of the church being their “home”, for the way we currently utilize church space with the quilters, and what it might mean for the viability of the church (fear that we will lose control of the church or that the relationship with the daycare provider will break-down). People have expressed voices of judgment, cynicism and fear based on what little they know about council’s deliberations. With the most recent history of innovation for senior housing managed by TLC on our property, and now owned by Fraser Health (allowing a Legacy Investment fund that has sustained our church operating budget ever since)…that had painful and divisive outcomes, it is wise for us to engage the congregation in another process that allows all voices to be heard.

What we’ve learned after exploring several possibilities:

o Catalyst Land Developer meeting Monday June 13

§ Combination of increasing interest rates, increasing costs of building materials and the current rent makes a housing development unfeasible most likely at this time

o Puneet’s visit with architect, plumber and electrician

o Chris Pedersen’s rough assessment of wooded lot land value of $4-5,000,000 and potential developer’s interest in purchasing the land

§ Consideration of selling with parameters including that the developer work with the City of Delta and provincial grant money to develop below market housing

o Quilters suggest looking into renovating the parsonage to become the daycare? No idea of cost and feasibility

Canada Summer Jobs applicants

o We have two and will set up interviews soon with start date of July 5

b.) Treasurer’s Report
(see attached)

c.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
d.) Worship Committee Report- Jenn Gill

WORSHIP COMMITTEE AGENDA – 1:15 pm, Wednesday, June 01, 2022

1. Opening Devotions

1. Old Business:

a. a) Moosehide Campaign video’s will be embedded in this week’s PowerPoint and swatches handed out, will do a walk on Sunday, June 12 down to the bog

b. b) Apple Mini installation date? Transition for Jenn's computer as well? Gareth had Covid, Brenda just sent him an email to follow up. Hopefully he will be able to install this week and update Jenn’s office computer.

1. New Business:

a. Communion distribution next level...holding the trays of wine? Les stood there and said, "the blood of Christ shed for you." last Sunday. Try for this month. Ask people to wear mask at their own discretion

ACTION: Jenn - Ask communion serves to set up and hold tray of wine saying “the blood of Christ shed for you” Move tray that empties are put in to the table. Servers need to go with pastor throughout the sanctuary to distribute to those who didn’t come forward. Person serving communion to wear a mask.

b. Grad recognition...gifts from congregation...cake? Photos shared and blessing Try for the 12^th or 19^th of June. If the grads are not there we will give their gift to a family member. Yes to cake

ACTION: OLIVE Ask kitchen person to make or buy a cake (Lucy on June 12)

ACTION: JENN Follow up with Lucy to ask if June 12 recognition works for them

ACTION: PASTOR Follow up with Roanna to see if June 12 works for them

c. Land acknowledgement once a month led by Social Justice Action Team member Will be on the second Sunday of every month

ACTION: JENN to follow up with SJ team to set up a schedule– Chris Pederson and Brenda Folvik are so far willing to share the land acknowledgement.

d. Prayers of the People led by those who offer bilingual Lord's Prayer? An idea Pastor wanted to share and maybe implement in the future but not not. Will involve some organization.

e. Revised Common Lectionary starting on Pentecost...Hebrew Bible, Psalm, New Testament and Gospel readings each Sunday...no Narrative Lectionary materials ordered this year...so use those funds to order All Creation Sings (Jenn have you placed the order yet including the Spark Bibles?) This resource will give us the chance to try some new liturgy and songs

f. Flutterific and TLC choir dates? Brenda checking in with Flutterific. When Gerry returns, the choir will meet again

ACTION: JENN Email Brenda and Gerry and CC: Pastor, re: starting choir, please be sure to invite all from previous TLC Choir and let Jenn know rehearsal dates/time

g. Coffee outdoors under tarps for summer? Change worship start time to 10AM to allow longer days for outdoor family activities and/or TLC walking group Indoors is easier for older folks and kitchen person. Switch worship time to 10am for July and August and Sept 05.

ACTION: JENN – change worship time on the calendar for July-first Sunday in September and add a notice to the newsletter

h. Other? Pastor’s vacation plans – Sundays August 14, 21, 28, Pastor will be away and suggests we use summer preaching series resources, supplied by the Synod, for those 3 Sundays. If no one able to lead worship, could also refer congregation to a link to service at another church.

ACTION: JENN, email potential worship leaders for Aug 14, 21, 28: Wendy, Rosa Maria Funderburk-Razo, Maureen Jones, Brenda Folvik, Debbie Duffield. Let them know that sermon would be either written or in video form. CC: Pastor

ACTION: JENN email Barry (CC: Pastor) and ask him if he’s kept up with Covid information and what opinion is about open communion at the altar.

4. Next Worship Committee Meeting: Wednesday, July 06, 2022, 1:15pm.

5. Adjournment and closing prayer – Reciting of Lord’s Prayer

Meeting closed at 2:00pm

may 18, 2022 minutes

Coming soon.

april 20, 2022 Minutes

Trinity Lutheran Church Council

AGENDA

7:30pm – 9:00pm Wednesday, Apr 20, 2022

Present: Brenda Folvik – Chair, Pastor Jennifer, Larry McBride, Lucy Qian, Maureen Jones, Michael Robertson

Regrets: Rosa Funderburk-Razo, Vanessa French

1. CALL TO ORDER 7:39pm by Brenda F

2. ADOPTION OF AGENDA MSC
3. OPENING DEVOTION John’s Gospel (morning of the resurrection): Peace Be With You

4. PREVIOUS MINUTES – Mar 16, 2022 Invitation response to Douglas J Husband Discovery Centre to be initiated (group with Les Starheim?)
5. NEW BUSINESS
a. Daycare application: Questions to be asked (i.e. with the space still be available for multi-group use and is it possible to add washrooms to the space without losing the office and lounge per green box option of proposal) ACTION: Brenda to send questions re: lease term and possibility of still being multi-group use to Diane for response from Daycare applicant and send original e-mail to the rest of council. Don Jost has agreed to be involved if the application goes ahead
b. Old Printer disposal ACTION: Brenda to advise Jenn she can arrange to have the printer removed
c. AV Equipment – approval to buy the Mac Mini already received: would like to add Apple care as we have confirmed we can make the purchase thru Trevor Johnson again and get the discount; we will also add fans to keep unit cool and allow us to protect the wiring by closing the back of the cabinet. We are still having sync issues so it is looking more like we will need to replace the box – hoping to have an updated quote for the meeting Approval of extra memory, apple care, apple keyboard and mouse through Trevor J. MSC Approval of fan purchase and install $339 MSC
d. To protect the Church’s investment in Pastor’s laptop, propose we reimburse Pastor Jennifer for Apple care she has purchased. To be voted on by e-mail to be sent out by Brenda ACTION: Brenda to send out e-mail
e. Rental Rate Increases for Weddings, Funerals, etc ACTION: Brenda to complete updating of fees by cost of living and to have only one rate (not a member and non-member rate); ACTION: Brenda to find documentation to show we cannot have a discounted rate for members just because they are members and updated fee schedule to be emailed to council for review and approval
f. New Wireless Mic Options – quotes received for consideration to be added to 2023 budget ACTION: Brenda to email quote for new wireless mic purchase and council will vote what to add the approved expense to the 2023 budget
g. Repair of several green chairs repaired – Horst to be contacted by Larry? ACTION: Larry to contact Horst
h. Power washing of the outside of the church – Chris Pedersen might have a power washer we could use? Larry to follow-up? ACTION: Michael to ask Barry about what type of power washer should be use to clean the ‘moss’ off the bottom 6 feet of the north side of the building – Michael to let Brenda know
i. Intergenerational Task Force setup; we have a number of families we would like to keep involved in activities Council passes motion to have Pastor Jennifer check with Vivian Jost to see if she is interested in working with the Summer Job student to setup for the summer MSC
6. REPORTS:
a) Pastor’s Report Moved: Brenda Seconded: Maureen (Approval by Council to charge family for projector rental at rate of $100 as quoted by Pastor Jennifer)
b) Treasurer’s Report Council approved that starting April we will reinstate full pay for building care MSC Council approved extra cost for videos that were not included in the original expense approx. $200 USD MSC Moved: Brenda Seconded: Michael
c) T.L.C.W. No report
d) Worship Committee Report sent; no further comment Moved: Seconded:
e) Congregational Life No report, but discussion on how well the Easter breakfast went
f) Building & Grounds: ACTION: Larry to obtain gutter cleaning quote, contact Ryan Heating with furnace maintenance request, and arrange roof assessment (3 roofing companies) in hopes of having quotes back so the Canada Summer Jobs Student can assist with the Heritage Grant proposal Moved: Seconded:
7. OLD BUSINESS
a. Below Market Housing – presentation by Kristen Steele at our next Council Reflection meeting on April 27^th Reminder 😊 ACTION: Lucy to ask members of the Finance Task Force to attend
b. Roof to be assessed for replacement so we can plan for a Heritage Grant proposal. ACTION: Larry to look into
c. Staff evaluations (on hold until Brenda and Pastor Jennifer can meet to arrange) ACTION: Brenda and Pastor to meet to implement this
d. Webcam, Microphone and Dock for small group hybrid meetings donated, but not yet fully hooked up Will be tried out this Sunday, April 24^th
e. Brenda to contact Diane about Canada Student Summer Jobs application We have been approved for 1 Student so we need people who will contact/interview applicants. Maybe Diego is interested again.

8. NEXT COUNCIL MEETING: May 18, 2022 @ 7:30pm

9. ADJOURNMENT AND CLOSING Adjourned 9:16 pm

mARCH 16, 2022 mINUTES

TRINITY LUTHERAN CHURCH

Wednesday, March 16, 2022 – 7:30pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Lucy Qian, Michael Robertson, & Vanessa French, Rosa Funderburk-Razo, Larry McBride, Guest Garry Parsons

Regrets: Maureen Jones, Pastor Jennifer

1. CALL TO ORDER
Brenda F. called the meeting to order at 7:38pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented with one Change - to add ‘Coffee hour after church’
3. OPENING DEVOTION:

Devotion: Rosa Marie said a prayer

PREVIOUS MINUTES – Feb 16, 2022

Not discussed.
4. NEW BUSINESS
a. Piano for Heritage Hall – Gerry Parsons
Gerry P. seeks approval to donate a piano to the church.
MOTION: by Brenda to accept donation of a piano for TLC from the Parsons.
SEC: Rosa, Lucy
CARRIED
b. New Printer decision
Options: to outsource prints as needed or purchase a printer. Toner will be added expense and expected to surpass price for outsourcing prints. However, purchase of printer will accommodate flexibility. Several Quote received and discussed via e-mail correspondence among council.
MOTION: by Brenda for TLC to purchase a colour printer that is 11 x 17 print capable.
SEC: Larry
CARRIED
Pastor requested that printer be purchased no later than 27^th March.
ACTION: Brenda will let Jen know to proceed with Printer Purchase
c. AV Equipment discussion/decision
TLC is looking at updating RAM on existing laptop and purchasing new office Admin computer, Or alternatively, giving the existing computer to the office and purchasing a Mac Mini to run AV equipment; also add fans to keep unit cool and operational. Either option will require purchase of Fans x2
ACTION: Brenda plans reach out to Trevor to see if can get cheaper pricing for MAC Mini and quote to include Apple Care package.
Gareth has volunteered to set up system
Long term plan to continue video and live streaming alongside in-person gatherings
MOTION: by Lucy to buy a MAC Mini computer and two (2) fans and transfer the existing computer for office Admin use.
SEC Brenda, Rosa
CARRIED
d. Webcam & Microphone for small group hybrid meetings
YPOS has a zoom specific Microphone as an example - Quote being pursued.
ACTION: Brenda will look at quotes for equipment and council can vote on its purchase. Will follow-up when Pastor is back next week.
e. New Wireless Mic Options – Seeking quotes. Once received, will be a consideration for 2023 budget – will revisit once quotes received
f. Douglas J Husband Discovery Centre Introduction (DJHDC)
Letter Introducing the new Centre received (see attached) which expresses hope to build a relationship with TLC, and requesting a visit to TLC and a representative from TLC to visit the Centre. Interested in joining Community events with TLC. TLC will reply to encourage their visit.
g. Coffee Hour After Church
TLC plans for coffee hour to resume. Requesting volunteers for Kitchen duty including for communion set-up.
ACTION: Make an announcement stating coffee hour is resumed, and requesting volunteers.

5. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastor’s Report be accepted as given.
b) Treasurer’s Report
MOTION:MSC
That the Treasurer’s Report be accepted as given
Rentals received to date exceeds 2022 budgeted rental prediction.
Deposits for Rentals received to be confirmed whether are refundable.
2022 Budget does not have enough to cover anticipated cost of printer toner.
Christmas Hamper – TLC presented monies to beneficiary family, however after the fact, TLC received additional donation for the family. TLC approves the release of the monies (late submission) to the beneficiary as per intent of the donor.
c) T.L.C.W.
No Report
d) Worship Committee
Report attached
MOTION:MSC
That the Worship Committee Meeting Report be accepted as given
e) Congregational Life –

Verbal Report By Brenda

Barry will be contacting men about setting up a men’s breakfast soon.

f) Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
Verbal Report (by Larry)
HWT Tank replacement – TLC proposes to postpone purchase of tank and proposed to purchase later in year. Washroom has limited use on Sunday’s by YPOS and Flute Group renters. Review if additional renters may increase usage of the washroom.
Potential to add cost of purchase to Grant application.
6. OLD BUSINESS

a. Below Market Housing – presentation by Kristen Steele at our next Council Reflection meeting on April 27th
b. Roof to be assessed for replacement so we can plan for a Heritage Grant proposal. – Proposed to complete assessment this year. Proposal to add cost to Heritage Grant application.
c. Staff evaluations - (on hold until Brenda and Pastor Jennifer can meet to arrange) – ongoing
d. Canada Student Summer Jobs – Completed. Received final funds
e. ParticipACTION Grant – deadline for Grant Application missed.
Add to Sunday’s Announcements: there is a grant opportunity (deadline Apr 30th) previously used by church to finance TLC BBQ past community social and we are looking for volunteer(s) to follow-up with grant and arrange event.
f. There is a daycare that is interested in renting space - no updates. Diane will keep us in the loop

7. NEXT COUNCIL MEETING: Meeting April 20, 2021 @ 7:30pm Zoom
8. ADJOURNMENT AND CLOSING

Meeting closed at 8:48pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report March 2022– Pastor Jennifer
b.) Administrative/Building Upgrade/Maintenance tasks:
a. I’ve spent a significant amount of time in the last month in conversation and e-mail correspondence with several people including the Finance Task Force regarding ways to generate income ( suggested 7 viable ways but not sure they have met yet. Lucy and I are talking about who is leading the task force), brainstorming the AV/computer upgrades, dialoging about replacing the printer.
i. Council is responsible for making sure that we have the tools and resources we need for ministry to happen. Currently, the printer is a top priority. While it is important to keep spending low, we need a printer that can do the job of printing 11 x 17 sheets of paper that are legible for 75 + year old eyes, for color posters regarding various events we offer, posting them around the building with restrictions lifting, a color photo directory annually for 100 households and AGM for 100 households. I trust that as you wrestle with Lucy’s well-researched options, based on Diane’s shopping at Staples last Saturday, and Brenda’s well-informed input about the ministry needs at church, that you will make a decision and have a printer in the office by Tuesday March 22 at the latest, if not sooner. Currently, I can print 100 copies a month on the printer (doesn’t print double-sided so uses a lot of paper) that was gifted to me by my parents 10 years ago. During pandemic I was the only one printing worship documents for the AV team and myself. But would prefer that to be Jenn’s job rather than mine.

c.) Stephen Ministry: Maureen and Sherry have completed their training. We will work together to implement the one-to-one caring ministry by recruiting Stephen Ministers and training, then matching them with people in life transitions. Sherry will be the administrator of the ministry. TLC is already a caring community; Stephen Ministry gives people tools to offer this caring in ways that transform people’s lives (both care givers and care receivers are transformed).
a. Pastoral care for grieving families continues to grow with three memorials this month. SM will help to care for these families and so many more who face various challenges.
d.) Intergenerational Ministry
a. Kids Messages: Offered the first Monday of each month on zoom. 10 families with 14 kids participating. Eva and Patricia are coached by me to lead the messages and did a fantastic job last week in my absence! They use the narrative lectionary materials, plan ice breaker discussion questions, story sharing, activities, prayer, and put together family devotional bags. Will be delivering bags again end of March for April’s message regarding Holy Week/Easter
b. Walking Together in Faith: youth Grades 7-11 gather on-line weekly with shared leadership with Pastor Nathan Fong and myself. This will continue through Easter, then we will shift to in-person eco-service, outdoor adventure, and campfires. Some youth are weary of on-line gatherings. Others are finding a way to go deeper and share more vulnerable things about life and faith.
c. Family Ministry Parent task force:
i. Intend to create another task force for intergenerational events on a regular basis in the warmer months
e.) Adult Faith Formation
a. Doctrine of Discovery Lenten series Thursdays 7PM-8:30PM on zoom
i. Chance to move through Lent, a season of repentance and renewal, with people from around the world who are gathering, 68-80 people each week, for this compelling series that challenges and informs about how white supremacy shaped the colonization of Canada through the Doctrine of Discovery. This series is building a hopeful future of reconciliation with Indigenous peoples.
b. Social Justice Task Force met on Feb 24, 7PM
i. We met on zoom the day that war broke out in Ukraine and were rerouted to a prayer vigil after 30 minutes, which no one could access due to a 100 person limit on the participants on zoom. So the task force didn’t get a chance to share much conversation. We will meet again after Easter to talk about our on-going plan to raise awareness about racism, make resources available through regular learning opportunities, generate concrete social justice action steps for TLC, and invite others beyond TLC to join the conversation.
1. Who showed up: Rosa Maria Funderburk-Razo, Pastor Tim LeDrew, Wendy McKenzie, Gareth Griffiths, Chris Pedersen, Gerry and Betty Mackie, Uschi Bohn, Brenda Folvik…others whom I may have forgotten?
f.) Worship team meeting March 16
a. As restrictions lift, we will need to engage a new communion serving team. Worship team will meet this week to talk about what shape those restrictions will take at Trinity in terms of communion, coffee and conversation and mask mandates all around. Brenda will host worship team in my absence. Though all restrictions have lifted for indoor gatherings, it is wise for us to continue to mask and protect those most vulnerable.
b. Brenda can report what the worship team decided at the council meeting on Wednesday evening.
g.) Vacation and Continuing Education
a. Basics of Coaching for Faith and Life 1
i. I completed this 8 week course and am now a step closer to being certified by the International Coaching Federation
1. Coaching skills will be helpful as I work with Sherry and Maureen as Stephen Ministry leaders, Eva and Patricija leading kids messages, Jenn Gill as office administrator, Canada summer jobs students, and as I work with any people taking on leadership in ministry areas at Trinity, including council.
b. Vacation: March 14-20
i. We will be spending a few days at a condo on Mount Washington on Vancouver Island this next week, during Eva’s spring break.
1. Thanks to Maureen, Brenda, Albert and Wendy who are leading worship in my absence. Pastor Tim LeDrew was traveling to the U.S. this week and not sure if he would need to quarantine upon return, so was unavailable to preach. Due to many pastoral vacancies it is difficult to find pastor’s to fill pulpit supply. Another option is livestreaming from another congregation in the future.
ii. I’ve not been able to map out my summer vacation for the year due to Eva’s anticipated acceptance in the International Baccalaureate program at New West Secondary. She was accepted yesterday, so now we can map out the mandatory summer school plan and our travel to visit family.
h.) Treasurer’s Report
(see attached)

i.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
j.) Worship Committee Report- Jenn Gill

WORSHIP COMMITTEE AGENDA – 1:15 pm, Wednesday, March 16, 2022

1. Opening Devotions - Barry led us in a prayer

1. Old Business:

Restart coffee hour? Pat has volunteered for Sunday if we go ahead with it, on March 20. Uschi will do March 27. Joe is willing to put on coffee on Sundays. Will need to set up and take down tables on Sundays now that DanceBlast/yoga is back in the space. We will use regular mugs and have someone on kitchen duties

ACTION: Olive and Jenn to talk to set up kitchen volunteers for end of March & April

ACTION: Barry will set up and take down tables in the hall on March 20

ACTION: Jenn to add to Friday’s newsletter that coffee hour will resume but that we will need volunteers to continue with it

ACTION: Olive will call Pat and Joe to let them know that we will be starting coffee & snacks this coming Sunday

1. New Business:

Government Covid Update - Easing of restrictions - masks on when moving but okay to take off when seated

ACTION: Brenda will talk to everyone Sunday morning during announcements to tell them new expectations about masks

Serving wine with communion - use cups instead of jars for wine, Barry willing to serve once a week, Wendy available.

ACTION: Jenn to follow up with old communion team to see if she can get any more responses

ACTION: Jenn to add to Friday’s newsletter that we are looking for more communion volunteers

Holy Week - No Maundy Thursday service, Good Friday 10:30am, Easter Sunday Service and Sunrise Service 7:00am, will discuss further at next meeting when Pastor Jennifer is back, will need volunteers for the extra services.

ACTION: Barry talk to men’s group about hosting Easter breakfast

4. Next Worship Committee Meeting: Wednesday, April 06, 2022, 1:15pm.

5. Adjournment and closing prayer - Meeting closed with Olive leading Lord’s Prayer.

Letter to Council – Piano Storage

Letter Received from DJHDC

Minutes not yet available. Please check back soon.

FEBRUARY 27, 2022 - AGM FOR THE YEAR 2021

AGENDA FOR ANNUAL MEETING FOR THE YEAR 2021

TRINITY LUTHERAN CHURCH

February 27, 2022

1. Call to Order

2. Opening Devotions

3. Adoption of Agenda

4. Adoption of March 07, 2021, AGM Minutes Pages 3-6

5. Old Business

6. Presentation of Reports to be considered, but not read:

a) Pastor Jennifer’s Report Pages 7-8

b) Council Chair Report Pages 9-10

c) Student Pastor Elina Singh’s Report Pages 10-11

Internship Report Page 11

d) Missions Report Pages 11-12

Deltassist Christmas Hamper Page 11

Ladmore Family Christmas Hamper Page 11

TLC Quilters Page 12

Knotty Knitters Page 12

e) Congregational Life Pages 12-13

Thursday Social Hour Page 12

Walking Group Page 12

Tailgate Picnics/Happy Hour/Coffee & Conversation Page 12

Light in the Darkness Page 13

f) Buildings and Grounds Page 13

g) Adult Faith Formation Pages 14-16

The Way Pages 14-15

Soul Sisters Page 15

Bilingual Mandarin/English Bible Study Page 15

Sunday Morning Bible Study Page 16

h) Intergenerational Ministry Pages 16-17

Intergenerational Ministry Task Force Page 16

Kids Message on Zoom Page 17

Intergenerational Campfires Page 17

Eco-Service Page 17

i) Visitation Ministry Pages 17-18

Caring Call Team Page 17

Stephen Ministry Page 18

j) Canada Summer Jobs Students Pages 18-19

Christine Wei’s Summer Job Report Page 18

Diego Gutierrez’s Summer Job Report Pages 18-19

k) Worship Page 19

Taskforce for Reopening the Building Page 19

Recording and Uploading to YouTube Page 19

Livestreaming Page 19

AV Team Shift Page 19

Communion Serving Kits Page 19

CECF Grant Page 19

l) Trinity Lutheran Church Women Financial Report Page 20

m) BC Synod Page 20

Election of Bishop Kathy Martin Page 20

Congregational Benevolence Page 20

n) Financial Secretary’s Report Page 21

o) Treasurer’s Report Pages 22-31

2021 Balance Sheet Page 24-25

Profit and Loss Previous Year Comparison Pages 26-28

2022 Budget Overview Pages 29-31

8. Council Elections

1. See List of 2021 Council Members on Page 36

2. General Elections

3. Appointment of Treasurer

4. Appointment of Envelope Secretary

5. Motion to Destroy Ballots

9. New Business

1) 2022 Budget Pages 29-31

2) Date of next AGM

10. Closing Devotions

11. Adjournment

TRINITY LUTHERAN CHURCH

ANNUAL GENERAL MEETING FOR THE YEAR 2020 (via Zoom)

March 07, 2021

In attendance:

Council: Diane Parsons (Chair); Kim Valkenier (Secretary); Vanessa French; Lucy Qian; Rosa Maria Funderburk-Razo; Larry McBride; Pastor Jennifer Wilson.

Present were 24 total Voting Members as indicated on the Zoom Screens.

Regrets: Michael Robertson

1. CALL TO ORDER
Diane Parsons called the meeting to order at 11:20 a.m.
2. OPENING DEVOTIONS
Pastor Jennifer read from Corinthians 1:13 and offered a Prayer.
Gerry Parsons played guitar and sang Great is Thy Faithfulness.
3. ADOPTION OF AGENDA

MOTION: Moved-Rosa Funderburk-Razo; Seconded-Kathryn Wellington.

THAT the agenda be adopted as presented.

Discussion: None

Carried.

4. PREVIOUS MINUTES
MOTION: Moved-Lori Andersen; Seconded-Larry McBride
THAT the minutes from the 2019 AGM be adopted with the below discussion noted.

Discussion: Tim Le drew noted that the Previous Minutes had a

Call to order time of 11:54 p.m. but that it was actually 11:54 a.m.

Carried.
5. OLD BUSINESS
No old business to be addressed for this AGM.
6. REPORTS
a. Pastor Jennifer’s Report
b. Bishop Greg Mohr’s Report
c. Student Pastor Elina Singh’s Report
d. Council Chair Report
e. Missions Report
f. Congregational Life
g. Building and Grounds
h. Stewardship of Creation
i. Adult Faith Formation Report
j. Intergenerational Ministry
k. Canada Summer Jobs Student
l. Worship
m. Trinity Lutheran Church Women (T.L.C.W.)
n. Financial Secretary’s Report
MOTION: Rosa Funderburk-Razo-Seconded-Wendy McKenzie
THAT THESE reports be adopted as presented.
Discussion: None
Carried.
o. Treasurer’s Report
MOTION: Lori Andersen-Seconded-Brenda Folvik.
THAT the Treasurer’s Report be accepted as presented.
Discussion: None
Carried.
7. MOTIONS TO CONSIDER:

THAT the TLC Congregation accepts a gift of $10000 from the BC Synod (as provided to each congregation in British Columbia) and instructs Council to apply these funds toward increasing the housing allowance for Pastor Jennifer Wilson by an amount of $200/month for four years.

MOTION: Moved-Kathryn Wellington, Seconded-Brenda Folvik
THAT Pastor Jennifer Wilson's housing allowance be increased by an amount of $200/month for four years using Synod $10000 Gift.
Discussion: Tim Le Drew wanted to ensure that we consider this increase the minimum and not the Maximum that we could give to Pastor Jennifer that we do have the Latitude to increase this amount. Larry McBride asked for an Amendment that Council review the Housing Allowance in 6 Months and add the increase to General Budget it was Moved by Larry McBride and Seconded by Rosa Funderburk-Razo. Additional discussion Lucy Qian noted that the $10,000 was in a Separate Line and the amount would be deducted Monthly from that line. Further Discussion and it was decided that the Motion be amended.

AMENDED MOTION: THAT the TLC Congregation accepts a gift of $10000 from the BC Synod (as provided to each congregation in British Columbia) and instructs Council to apply these funds toward increasing the housing allowance for Pastor Jennifer Wilson by an amount of $200/month for four years. AND that the congregation authorizes Council to revisit the housing allowance in six months and apply an increase at its discretion, and that the increase comes from General Funds.

MOTION: Larry McBride-Seconded-Rosa Funderburk-Razo

Carried.

THAT the TLC Congregation approves the application for a Canadian Emergency Business Account (CEBA) loan from the Canadian Government and instructs Council to repay $40,000 of the loan to the Federal Government by December 31, 2022, understanding that this will trigger forgiveness of a $20,000 portion of that loan.
MOTION: Moved Les Starheim, Seconded-Brenda Folvik
THAT Congregation approves application for a Canadian Emergency Business Account.
Discussion: None
Carried
8. COUNCIL ELECTIONS
a. General Elections
Existing/Returning members for 2021 are Lucy Qian, Michael Robertson, Vanessa French, Larry McBride, Rosa Maria Funderburk-Razo.
Terms ended for Diane Parsons, Kim Valkenier.
Diane Parsons called for Nominations or Volunteers.:

Maureen Jones and Brenda Folvik volunteered to serve on

Council.

MSC.
Appointment of Treasurer Lucy Qian agreed to remain as Treasurer.
MOTION-Moved Rosa Maria Funderburk-Razo-Seconded-Brenda Folvik
THAT Lucy Qian is appointed as Treasurer.
Appointment of Envelope Secretary Janet Mossman-Janet Mossman has agreed to remain as Envelope Secretary.
MOTION-Moved Andrea Reyes-Seconded-Kathryn Wellington.
THAT Janet Mossman remains as Envelope Secretary.
Discussion: None.
Carried.
9. NEW BUSINESS
1) 2021 Budget
MOTION: Moved Tim LeDrew-Seconded-Brenda Folvik.
THAT the 2021 Budget be adopted as presented.
Discussion: None
Carried

2) Date of next AGM February 27, 2022.
MOTION: Lori Andersen-Seconded-Brenda Folvik.
THAT THESE reports be accepted as presented.
Discussion: None
Carried.

10. CLOSING DEVOTIONS
Pastor Jennifer
Gerry Parsons played guitar and sang Lord of all Hopefulness.

11. ADJOURNMENT

Diane Parsons closed the meeting at 12:19 p.m.

Respectfully submitted,
Kim Valkenier, Secretary

PASTOR JENNIFER’S REPORT

“But seek the welfare of the city where I have sent you into exile and pray to the Lord on its behalf, for in its welfare you will find your welfare... For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to give you a future with hope. Then when you call upon me and come and pray to me, I will hear you. When you search for me, you will find me... I will gather you… from all the places where I have driven you, says the Lord, and bring you back from the place which I sent you into exile.” Jeremiah 29:7, 11-12, 13a, 14

The Hebrew prophet Jeremiah speaks to God’s beloved people when they have been driven into a place they didn’t choose to go, a place of exile away from everything familiar where they were enslaved for seventy years. Living with COVID-19 has been a form of exile in which our way of moving through daily life has been restricted, travel plans cancelled, in-person visits with family and friends few and far between, and even the smiling faces of strangers concealed behind a mask. Jeremiah tells God’s beloved people to adapt to living in exile: build houses, plant gardens, bear children and seek the welfare of the city in which you find yourselves. And pray to the Lord on the city’s behalf, for in its welfare you will find your welfare.

During this seemingly endless pandemic exile, God’s sustaining love, poured out in Christ Jesus, the Spirit breathing life into us moment by moment, we have navigated our way through the second year of living with COVID-19 as a community both “here” and “there”, in-person and online. Pivoting to this new reality we call ‘hybrid ministry’ has taken energy and perseverance. It has been exhausting, frustrating at times, and costly. But with your generosity and patience, our investment in this new reality has borne fruit in countless ways.

We have built a new sanctuary from Vancouver Island to Nova Scotia, with 20-50 people in-person and 22-96 households online each week. We have 172 households who receive our weekly digital newsletter, several of whom we have never met in person. Thanks to your generosity as well as Chris Pedersen, Trevor Johnson and Gareth Griffiths from Soundrite Technology, we have an AV system and trained volunteers who keep us connected to one another and to God’s life-giving presence. Audio Visual teams of teen and adult volunteers have learned new skills, developed confidence and competency; they continue to be essential to our communal worship life. We remain indebted to each of them mentioned by name in our worship report.

We have planted gardens for learning and growing together in faith outdoors, over the phone and on Zoom. It is surprising how significant and transformative these conversations can be, giving all a chance to be heard, seen, and loved. With the world waking up to the call to cultivate an anti-racist community, we have found ways to experience God’s grace moving in our lives and remember none of us is alone. Through hybrid ministry, the prophet Isaiah’s words have become real: “yet, I will not forget you. See, I have inscribed you on the palms of my hands.” (Isaiah 49:15b-16a) The pandemic restrictions actually helped us nurture faith with our youngest people through the kids’ messages on Zoom. On many Monday nights, the kids show up ready to share what’s been going on in their lives, explore a Bible story, laugh, and pray together. We have nine young families who’ve connected with each other and the gospel in ways that hadn’t happened in the church building in the last decade.

We have borne one another’s griefs over social isolation, the death of loved ones, cancer treatment, ongoing pain management, and ongoing recovery from addiction. This is all possible because we are rooted in the love of the One who bears all our grief, who came to those who abandoned him bearing his wounds to say, “Peace be with you. As the Father has sent me, so I send you.”

We have learned how to live with the virus, protect the vulnerable and build relationships in new ways. Recently our COVID protocols were tested. One of our in-person Sunday worshippers became symptomatic on Tuesday and tested positive for COVID on Wednesday. This means they were highly infectious on Sunday. But because they wore a mask and practiced social distance, and our air purifiers and ventilation system were in place, no one who attended worship that day contracted COVID-19. This hopefully encourages you to consider coming to worship in person.

Though we had reduced rental income in 2021 (-$16,000) due to pandemic restrictions on rental groups who use our building, at least two TLC households have generously contributed (+$12,500) from proceeds of the sale of a family home and dividends from investments. These gifts, along with your faithful generosity, which allowed us to repair the church steeple and replace the sanctuary furnace, means that we finish 2021 without a deficit.

The investment from the 2012 sale of Annieville House (senior living facility adjacent to the church) to Fraser Health, resulted in a Legacy investment fund that yields dividends to fund our annual budget. In the coming year(s) as you review your family estate plan, if you are drawn by the Spirit to leave a lasting legacy that would allow Trinity Lutheran to be good news for years to come, let our Finance Task Force (Diane Parsons, Bob Duffield, Lucy Qian (Treasurer), Chris Pedersen, Kristen Spanza, Pastor Tim LeDrew) know. Such gifts live beyond us, stirring up hope and healing in ways we can yet imagine.

As we lean into a hopeful future, God promises to continue to show us how to seek the welfare of the city; to build, plant, and bear burdens together for the sake of love, poured out in Christ Jesus for you and for the life of the world. God’s grace is at work through you!

Love in Christ,

Pastor Jennifer

CHURCH COUNCIL CHAIR REPORT

It has been an eventful first year of serving the Trinity Lutheran Congregation. I have learned a lot, and of course, I have a lot more learning to do! Covid restrictions have limited our ability to meet in person and I have heard about many wonderful events that I hope to participate in as we reach a new normal of being able to gather for fellowship and meals. As it is, I have not been able to meet everyone and feel I have missed out on a part of the amazing community that I joined during the beginning stages of the pandemic. I am looking forward to getting to know more of you in the coming year.

Even with all this uncertainty and ‘newness’, we have still managed to accomplish so much, and I am very grateful for the support of Pastor Jennifer Wilson and our Council:

Rosa Maria Funderburk-Razo, Vice Chair

Vanessa French, Secretary

Lucy Qian, Treasurer

Larry McBride, Building and Grounds

Michael Robertson, Congregation Life

Maureen Jones, Visitation Ministry

There are so many who have helped us to get things done this past year with the implementation of online livestreaming, a new furnace, building refreshing/maintenance and a few basement floods. I can’t express my gratitude enough for everyone who has stepped forward to support our growth and enable us to continue God’s work to reach out to our community and membership in love and support.

Even with many of our ‘regular’ activities having to be put on hold, I know that our Caring Call Team has been reaching out and that some small groups have stayed in touch as restrictions allowed and it shows me the care and connection that we all have. Our building and maintenance group has faithfully repaired and de-iced and cleared snow and our youth have continued to step up, along with some adult leaders, to learn a new online process and keep us connected to those unable to visit in person and to those who have moved away but want to stay connected. For in-person services, our altar team has learned new protocols and Jenn Gill has kept our office running and connected with e-mails and website links. Gerry Parsons has led our worship team in song online and in-person and Jeff Han has continued to provide inspiring music when we were again able to meet in the building. And through it all, I really appreciate our custodian Lisa Peterson's patience and work with us as we navigated changing COVID-19 safety protocols - being able to meet in the building then out of the building and having user groups in the building then not in the building.

I am also thankful for our Canada Summer Jobs participants, Diego Funderburk and Christine Wei, who provided support with maintenance and translations during these very challenging times.

We do have to say goodbye to Student Pastor Elina Singh in the new year, and I will miss her insight and willingness to share with Zoom courses and meet with members to chat. I hope the experiences she shared with us continue to lead her along her journey of learning and service as we all wish her well and give our thanks.

All in all, I am amazed at the strength and connection of our congregation and am in awe of Pastor Jennifer’s leadership and drive to provide spiritual care for all of us. I also look forward to our new endeavours of Stephen Ministry training and future outreach as we strive to build relationships with each other and new groups within the Indigenous and LGBTQSIA+ communities. I have seen how strong Trinity Lutheran Church Delta is, and the love and support expressed has been a joy to witness and experience.

I hope to continue our growth and community into this new year and encourage everyone to become more involved in whichever area they are drawn to as we see where we are led next. I am excited and nervous to take this amazing journey with you all!

In love and service,

Brenda Folvik

STUDENT PASTOR ELINA SINGH’S REPORT

As my pandemic-era internship comes to an end, I am thankful for the experiences over the past year. It has been a strange internship indeed! I still haven’t had a chance to meet so many of you in person. There have been no potlucks, no shared meals of any kind. However, we have been able to worship together, share communion and sing together – both of which were impossible a year ago.

I have also had a chance to visit many of you in person. And for that, I am very grateful! I have enjoyed getting to know you. I’ve loved listening to the stories of where you grew up, sharing your joys and sorrows, hearing about your children and grandchildren, meeting your cats and dogs, and sharing thoughts and questions about God and the world around us. Thank you for sharing your lives with me, as limited as the opportunities have been.

I am thankful for the technology that has made it possible for us to connect. While Zoom has its challenges, it has made it possible to build up relationships, to join in studying the Scriptures together, to teach confirmation, to gather for Sunday school, and to attend council and committee meetings from my living room! Zoom is not a substitute for real, face-to-face encounters, but it is better than no connection at all.

Zoom allowed us to collaborate with Good Shepherd Lutheran in two different study series. The first was a Lenten study on racism in the Canadian context last year, with approximately 15 people attending each week. The second was a Theology 101 class from October to January. We engaged in conversations about theological concepts and how theologians have understood them through the years – and what it means to our own faith. Nine people participated in the first part of the class, and five in the second part.

I am grateful to my supervisors, Pr. Eric and Pr. Jennifer, and members of the internship lay committee from both Trinity and Good Shepherd. We have learned and figured things out together. This has been a great learning experience for me, and I believe at least both pastors have learned some things along the way as well. I will now return to some schoolwork, with graduation coming up this spring. Then, hopefully, I’ll be able to invite you to my ordination soon.

Many blessings, Student Pastor Elina

Internship Report: Trinity was an Internship Site Oct 2020-January 2022. As Student Pastor Elina’s internship comes to an end on January 30, 2022, I am overwhelmed with gratitude for her presence among us as a gifted seminary student learning how to lead worship, preach, teach, and provide pastoral care among us for the last 16 months.

Elina has brought a non-anxious, creative, authentic, and thoughtful presence to our worshipping community. Elina’s work among us has stirred up chances to hear another voice calling us into good news. She has nurtured learning communities online to reflect on Racism and Repentance during Lent, gather for the Longest Night Christmas service in collaboration with Good Shepherd (Coquitlam) and First Lutheran (Vancouver) Churches, hosted an Advent Kids’ Message, and helped initiate a collaborative confirmation for youth Grades 7-11with Grace Lutheran (Burnaby) and Gloria Dei (North Vancouver) that continues weekly since Fall 2021.

We are thankful for those who have served on her Internship Committee: Wendy McKenzie and Joyce Flemig, as well as Christina Huang (who had to step down due to her own new course of music study at Douglas College in September 2021). Elina has participated in our bag lunch tailgates, family campfires, Flemig’s social hour, and home pastoral care visits outdoors and indoors.

All this entirely during a pandemic with restrictions. So, we grieve because she didn’t have a chance to join TLC for Oktoberfest, Bake Sale Luncheon, TLCW Bible Studies, Everybody’s Birthday, Neighbourhood BBQ, Kids Camp and thus, didn’t even meet everyone in the congregation and surrounding community who would attend such events.

Our final thanks go to the BC Synod who has covered our portion of her internship stipend of $8500 because she shifted to our site at the last minute, not allowing us a chance to raise financial support. Elina has certainly brought us God’s gracious Word in this time as she discerns God’s call to ordained ministry in a congregational context. Her presence has been a priceless gift to me amid ongoing recovery from post-concussion syndrome and to each of us in the congregation.

Submitted by Pastor Jennifer

MISSIONS

Deltassist Christmas Hamper 2021: TLC Youth and their families sponsored a single mother with four children from Deltassist, gathering financial contributions totalling $925. This overwhelming generosity allowed the youth and families to grocery shop and provide the family with a week's worth of meals, Christmas dinner, gifts for each family member, and a grocery gift card. Thank you for your ongoing support of this outreach to our local neighbourhood.

Ladmore Family Christmas Hamper 2021: A Christmas hamper for Nicola Ladmore and her family was delivered to her home on December 13th. It included food, gifts and money donated by members of Trinity. Nicola was very grateful for the support she received at Christmas and throughout the year from her church family. Thank you to all who supported this hamper.

TLC Quilters: We have 5-6 ladies that are meeting Mondays from 9:30am to 3:00pm. We started up mid-year when the Covid restrictions lifted. We were unable to send quilts to Canadian Lutheran World Relief as their shipping arrangements were cancelled due to Covid. We were able to donate the several quilts that we made to a local woman’s shelter.

We are hopeful that this year we will be able to share the gifts of our handiwork and fellowship once again with the CLWR and local community group.

Thank you, Lisa Peterson

Knotty Knitters: Due to COVID restrictions our group was unable to meet together on Mondays at the church for the majority of the year. We continued to knit at home. Thankfully Kathryn Wellington has been able to once again pick up her knitting needles to contribute to the prayer shawl inventory. We are also grateful to our Pastoral Intern, Elina Singh, who loves to knit and did complete a few shawls for us in her time with us. Reidun Dyrndahl, Joyce Flemig and I are also contributors. Completed projects are stored at the church for Pastor Jennifer’s easy access, to be distributed at her discretion.

Our cupboard is stocked with yarn for future projects. We would love to have more knitters involved. Hopefully, when the restrictions are fully lifted we will be able to meet again at the church and welcome beginner knitters. You will receive the satisfaction on completion of a project; knowing that someone will use it, benefit from it, and know they are loved. If you are interested in becoming a Knotty Knitter and would like to use some of our stock of yarn, please contact me or Joyce Flemig.

Respectfully submitted,

Wendy McKenzie

CONGREGATIONAL LIFE

Due to the pandemic, congregational life events were in large part suspended in 2021. However, several regular small social gatherings occurred on a regular basis:

Thursday Social Hour: Horst and Joyce Flemig hosted a social hour on Thursday afternoons, outdoors, until the weather forced the gathering indoors. The canopy installed by Barry Jones and Jack Valkenier served as shelter from the elements and the memorial garden benches offered shade on sunny days.
Walking Group: April-July, Janet Mossman and Uschi Bohn hosted regular walks in local green spaces on Sunday mornings while worship was being recorded on Thursdays and uploaded to YouTube for viewing. This allowed for safe social distance and conversation outdoors
Tailgate Picnics/Happy Hour/Coffee and Conversation: Sunday afternoons at various times, 12noon, 4PM, 5PM, weather permitting, people gathered with bag lunches and lawn chairs in the parking lot of the church, until livestream worship began at the end of July. Then coffee and conversation occurred behind the church under the canopy.
Light in the Darkness: TLC held a musical evening and canned goods sale on November 20, 2021. The event was well attended and raised funds for Harvest Hands International. Barry Jones organized the sale that was held in the hall of the church and featured honey and canned goods and organized a raffle of donated gift cards from Save-On-Foods and Tim Horton’s. The musical event was in the sanctuary and featured performances by Jeff Han, Gerry Parsons, Rosa Funderburk-Razo, Andrea Reyes, Larry McBride, Markus Ferrari & Grant Wutzke (from the Young People’s Opera Society of BC), and Michelle Carlisle & Valerie Bardot from Delta’s music community. Christine Wei applied for and received a City of Delta Neighbourhood Small Grant for $500 which was used to support costs related to the musical evening.

BUILDING AND GROUNDS

Construction and painting of a new snowblower storage area underneath the west side entrance. Materials purchased by Trinity and labour provided by: Chris Pedersen, Barry Jones, Paul Jussila, and Diego Gutierrez. Jessica Spanza taught Diego how to paint.
Maintenance and repair, painting, and caulking of steeple and back of the church, top to bottom, except the mural on the west side by professionals, Don Jost, Kevin, his painter, and Diego
Painting of stairs to the sanctuary by Joe Johnson and Diego Gutierrez
Laying ground cover and rock on the rain garden by youth and adult volunteers
Parsonage maintenance assessed. Linoleum was repaired at the entrance to the kitchen
o Don Jost to follow up in 2022
Vacuum hose replaced for the built-in vacuum system in the church
New furnace installed for the sanctuary
o Plan to label and log all annual service of four furnaces by Ryan Heating with annual filter changes by Barry Jones
Gutters cleaned twice: by Men in Kilts and Don Jost
o Plan to book bi-annual cleaning of all gutters by Men in Kilts in 2022 March and September
Back-up sump pump repaired and new battery installed
Flooding mitigated by rerouting water falling from the roof by the kitchen on the west side to prevent it from flowing into that entrance and unplugging the drain. Flooding also mitigated as exterior pipe draining the sump pump froze. Will replace the plastic pipe to prevent future flooding underneath the sanctuary.
Diego and Barry dug a ditch to hide the garden hose in a built-in underground water transit system to prevent people from tripping
New snow blower operated by Barry and Evan Jones with each snowfall. Barry Jones held a training session for volunteers to learn how to run the snowblower on December 26.
Diego and Christine, working with Don Jost for professional quotes, applied for the Heritage Grant application to the City of Delta. Thanks to their application, Trinity was awarded the grant that covered 50% of the total steeple repair and maintenance, including painting: $5956 awarded.

Submitted by Larry McBride

ADULT FAITH FORMATION

The WAY: The WAY is a process of faith formation for those wanting to learn more about life in Christ. The WAY was created for those who have never been baptized as well as those who at one time or another practiced a life of faith and now want to reconnect with God. All who engage in the process are considering joining TLC by affirming their baptism or being baptized as adults or preparing for the baptism of their child.

The WAY has four stages:

The first stage is the Inquiry Stage which is open to everyone to come and ask questions, hear a TLC faith story and share/reflect on their own story. The gospel lesson that was the focus of Pastor’s sermon is looked at in the way it speaks to us as individuals. It’s a time for the participants, called Inquirers, to figure out if they would like to continue in the process.
For those who do want to continue in the Exploration Stage, they are paired with a Companion. Companions are people who are seeking spiritual growth and renewal themselves. They don’t pretend to have all the answers or to have arrived at some higher level of spiritual maturity. Instead, they see the WAY process as an invitation to learn and grow with others. They help Inquirers feel at home at TLC and to come to know the people and practices of the congregation more fully. Inquirers’ questions are explored and Sunday’s gospel is looked at as in the first stage.
The third stage of Discernment is when the Inquirers may reflect more sincerely on their own spiritual growth and discern God’s call to baptism/affirmation of baptism. We acknowledge that not everyone will be ready for Baptism/Affirmation of Baptism or want to complete the process. This is a deeply personal decision, one that is respected and not to be rushed.
The fourth stage, Created and Called is combined with the Discernment stage. It’s an opportunity to look at the gifts God has given us to share with TLC and the greater community.

In November 2020 during strict COVID restrictions, the Way began again on Sunday afternoons via Zoom with three Inquirers; Brenda Folvik, Sherry Farden Thompson, and Nina Powar. In December the Companions Kristen Spanza, Janet Mossman, and Maureen Jones joined the group. Rosa Maria Funderburk-Razo’s expertise with Zoom has made our sessions easy to facilitate. Although there are technical difficulties at times, they have always been overcome and the sessions continued. One positive aspect is that we have more time to get into the scriptures and discussions as we are not having lunch. This has eliminated the stress of planning, making, serving, cleaning up and the cost of providing lunch. However, we still do take time to get caught up on each other’s lives at the start of each session. We also have internet resources for our use at our fingertips. The downside of meeting online is that individuals who are not computer or Zoom confident are disadvantaged and may not choose to join the group, rather waiting until we can meet in person once again.

This time we did not take a break between the first and second stages of the Way process. The group elected to continue straight through from October 18 until Dec 20. The blended third and fourth stages began on January 10, 2021. The Affirmation of Baptism of Brenda and Sherry was recorded via Zoom on February 7^th and inserted into the February 14^th, 2021, recorded worship service. Although this rite was not in person, it was just as meaningful.

I offer my thanks and gratitude to:

Pastor Jennifer for her support, insight and guidance

Intern Pastor Elina Singh for participating in the Way sessions since October 2020

Rosa Maria for continuing to be a Way guide and for her patience in teaching me the subtleties of the Zoom program

Those who have stepped forward to be Companions: Kristen Spanza, Janet Mossman, and Maureen Jones

Rosa Maria, Andrea Reyes and Barry Jones for sharing their faith stories.

So many members of TLC have so much to offer our Inquirers. Please give prayerful consideration to telling your faith story and/or becoming a Companion or Guide. You have more talents than you may realize. You will learn so much and be richly blessed by being involved in the Way.

As we navigate our way through COVID in 2022, dates for the next Way sessions are yet to be determined.

Respectfully submitted

Wendy McKenzie, The Way Guide and Coordinator

Soul Sisters: Soul Sisters meets one evening a month for study, prayer, and fellowship. We welcome women of all ages and faiths, and we welcome anyone who wants to try us out or to drop in from time to time. Over the last couple of years, we have made wonderful friendships as we get to know each other in a deeper way. We have come to value the friendship and support that we give and receive to and from each other.

Over the past year, we met both over Zoom and in-person as the Covid restrictions changed. During the summer we met Saturday afternoons in Andrea's beautiful garden. Once the weather got cooler we met in the church lounge, then as restrictions increased, we went back to Zoom. Over the past few months, we have been using Sarah Bessey's field notes as a springboard for our discussions.

Respectfully submitted,

Maureen Jones

Bilingual Bible Study: This small group pivoted to meet on Zoom early in the pandemic and continued January to June on Sunday afternoons, with several Mandarin-speaking families participating. The conversation is lively and life-giving as we explore the scriptures together. Student Pastor Elina facilitated on the Sundays that she preached, otherwise Pastor Jennifer facilitated the Bible study on preaching texts while Lucy Qian provided live translation. The group took a break for summer and didn't resume until January 2022, in large part due to Pastor Jennifer's need to manage post-concussion symptoms that flared up again in July/August: fatigue, limited computer screen time, light sensitivity, brain fog, and dizziness.

Sunday Morning Bible Study: With Covid -19, the bible study transitioned from in-person to an online study on Zoom. It was with significant trepidation on my part to switch to online. Would I be able to make the technology work? Would anyone attend? Although we did experience a few technological “hiccups”, for the most part, things went well. As far as attendance, I was blown away by the numbers. We had 18 different people attend the online study, with 10 to 12 consistently attending while we were doing the morning time slot while the church was closed to in-person worship. This was very exciting and rewarding. So there was a silver lining to the pandemic, as we got many people attending who had never come to the in-person studies in the past.

We did a lengthy study on the book of Exodus, and I received a lot of positive feedback and surprise from people. Many thought that studying an Old Testament book would be boring and irrelevant for us today. We then did 2 short studies on the letters written by Paul to the churches of Philippians and Galatians.

As we move into 2022, we will be continuing online with a different format, as we will be alternating weekly between 2 different studies. One led by myself, topic yet to be determined & one led by Pastor Jennifer on the book of John.

All are welcome; you do not need to know a lot about the bible to join us. It’s more about sharing Christian fellowship than dissecting the bible. If you haven’t attended a bible study before, I would strongly recommend you give it a try. Being a part of a small group is an excellent way to grow in your faith and get to know your siblings in Christ better! You don’t have to feel committed to attending every session; occasional drop-ins are welcome.

Respectfully submitted,

Barry Jones

INTERGENERATIONAL MINISTRY

Intergenerational Ministry Task Force (formed May 2021-August 2021)
Vivian Jost, Christina Huang and Christine Wei (Canada Summer Jobs Student) worked together to plan intergenerational outings throughout the summer for families with youth ages preschool to teen.
Planned Deep Cove Family Day with five families participating. Rented kayaks ($35 of total cost covered by TLC Youth Ministry) and shared a picnic together.
A family camping weekend for six families August 22-24th at Chilliwack Lake Provincial Park. Trinity paid for the two group campsites. Families each brought their own food and camping supplies but worked together to set up rain tarps and shared food.
We currently have 13 families with kids in these age groups, 10 of whom are actively participating.
The Kids Messages on Zoom from January 2020-May 2021, and Advent 2021 gathered several new families with preschoolers. These online conversations allowed kids to share more than they ever had during in-person worship and built a new community for socially isolated kids.
Intergenerational Campfires on Sunday nights for families of young kids and teens with games, hot dogs, marshmallows, crafts, Bible stories, and faith storytelling from adults:
Families with young kids: Christina Huang and Diego Gutierrez (Canada Summer Jobs Student) offered an alternative to kids’ day camp for families to gather on August 8, 15, 29. We ordered multiple ‘camp-at-home’ packets from the United Church to distribute to families. Gathering them for campfire was a way to do one of the art projects together and introduce the story of Jacob’s Dream of wrestling with an angel as the focus.
Faith Storytelling for teens and adults: Student Pastor Elina invited several TLC members to share their faith stories over a campfire in August/September and online. Youth generated some questions about walking the way of Christ and vocational choices. The adults reflected on these questions as they shared their stories. Pastor Tim LeDrew, Chris Pedersen, Jack Valkenier, Michael Robertson, Wesley and Stephanie Thompson, Chris and Jennifer Blommaert shared.
Eco-Service:
TLC gardens: The rain garden is being tended by youth under Andrea Reyes’ guidance and Christine’s coordination. Shrubs were planted. Rocks and ground cover cloth laid down. Many thanks to Vicky, Patricija, Christine, Eva, Nathan, and William. And to Uschi, Donna, Andrea, Barry, and Paul, who all tend the memorial and front gardens.
Local eco-service: Christine Wei organized several eco-service events throughout the summer with Deborah Jones of Cougar Canyon Stream-keepers
§ Alex Fraser Bridge rain garden near Burns Bog
§ Tree planting on 72^nd behind new condo development
§ Tree planting on Cougar Canyon Creek
VISITATION MINISTRY
Caring Call Team: In March 2020, the Caring Call Team was formed to keep the community connected by phone, e-mail, and in-person visits, while pandemic restrictions prevented in-person worship. Initially calling every week, in January 2021, the Caring call team had changed shape, with some callers needing to step down and others joining. The frequency of calls also changed to monthly or bi-monthly rather than bi-weekly. For some, the Caring Call Team has been a lifeline in a time of social isolation. For others, simply a reminder that God and TLC had not forgotten them. Thank you to this team, whose responsibility and commitment has been a gift to the TLC community: Wendy McKenzie, Helen Specht, Uschi Bohn, Liz Jussila, Janet Mossman, Jocelyn Zhang, Maureen Jones, Rosa Maria Funderburk-Razo, Jack Valkenier, and Andrea Reyes. With Stephen Ministry leadership training, the role of the Caring Call Team will shift in 2022, as we continue to build a community supported by the love and care of Christ during life transitions.
Stephen Ministry: A one-to-one caring ministry that has expanded the pastoral visitation ministry of over 13,000 congregations around the world. Maureen Jones and Sherry Thompson will be trained as Stephen Ministry leaders who then offer ongoing training and support to Care Givers. They will be equipping and supporting Stephen Ministers (Care Givers) who are paired with Care Receivers (people in the congregation and wider community), to help people navigate life transitions. Money to support this training was received in 2021 and designated for the 2022 budget.

CANADA SUMMER JOBS STUDENTS

Christine worked 250 total hours between July and December 2021. Christine helped to refresh the TLC website and run online and in-person events. Diego worked 280 total hours in July and August 2021, assisting with delivering summer community activities including weekly livestreaming sessions and helping with the maintenance of the church building.

Christine Wei’s Canada Summer Jobs Report: Throughout my time as a Canada Summer Jobs student at Trinity Lutheran Church, I was in charge of several different projects and tasks. My main role was to organize weekly youth and family outings and activities in which the youth would gather and help serve the local community. These included tending to TLC’s rain garden, neighbourhood garbage cleanups, and invasive species removal. I also organized and planned various fun day trips such as going kayaking and a 3-day camping trip at Chilliwack Lake Campground. Additionally, I was in charge of applying for a Heritage Grant for the church, as last summer we had various construction and repair projects done to the building. This involved taking pictures of the areas needing repair and collecting invoices and estimates required for the application. I also applied for a North Delta Neighborhood Small Grant and a CECF grant, given to us by the BC Synod, for a project of constructing a totem pole in front of our church. Lastly, I coordinated volunteers in training the new Audio/Visual system we had installed this year to record worship and have them made accessible online. This involved working with the audio-visual engineer and planning several training sessions to get the volunteers accustomed to the updated system.

Diego Gutierrez Canada Summer Jobs Report: The first few weeks of my role as a summer job applicant consisted of preparations for paintwork and an at-church summer camp program. I was given the opportunity to have a short painting lesson with Jessica Spanza and a meeting regarding the camping event with Christina Huang, both of whom are TLC members. After this, I had the chance to help in a few building reparations alongside Don Jost. I was given the task of minor reparations and recording them to send for future use in the Heritage Grant application. This included lattice touch-ups, applying plaster to woodpecker holes, and so on.

I contacted Paul Jussila to retrieve a large quantity of mulch, used to perform some basic gardening. I also made touch-ups to the gardens surrounding the area, including weeding and watering. This process would occur throughout most of July.

During the mentioned ongoing projects, I was given the opportunity to help advertise and lead the future youth summer camping event. I was given the task of creating visuals and forming activities for the event. I helped to do minor cleaning within the church; this included the arts and craft room, among other rooms. I helped in minor landscaping work to help place a major watering hose elsewhere for safety purposes. I helped in major feedback for the church’s new AV system for live worship programs, as well as contacting Trevor Johnson - our lead in AV setup - regarding access to the building. I also partook in weekly worship programs as keyboard player throughout the summer.

All major paintwork was completed near the end and shortly after my contract had ended. I also helped during an AV Training Session about a week into September, and I completed my hours with a few worship programs later down the line.

WORSHIP

Task Force for Re-Opening the Building (Jan-Dec): On a monthly basis, Barry and Maureen Jones, Larry McBride, Vanessa French, Olive Peterson, and Uschi Bohn discerned the timing for and guided the process of moving from lockdown to getting protocols in place to allow in-person worship safely.
Transition from Recording to Livestreaming Worship
Recording and uploading to YouTube from Jan-July 16, following provincial guidelines that recommended churches refrain from gathering in-person. In-person worship began July 25 and has continued with livestreaming and our third AV team was installed and trained by Gareth Griffiths and Trevor Johnson (who helped purchase the soundboard years ago).
Livestreaming: Sept 19, 2021, was our first successfully audible worship service livestreamed and recorded for future viewing on YouTube. We averaged about 30-50 people in the sanctuary from Sept-December. And 47-95 households watched (172 hits on Orange Shirt Recognition Sunday with guest Cari Klaassen) on the YouTube recordings of worship in those months. Magnar, in Halifax, is still tuning in, as well as Linda and Sylvia on Vancouver Island. Several active and inactive households can now tune in to worship and find healing and hope. So, our reach is greater than ever before the pandemic, thanks to technology installed and funded by Chris Pedersen in 2019 and several generous donors for the $5000 upgrade in 2021 to allow livestreaming and audio controlled by iPads instead of a soundboard.
AV Team shifted from Jeremy Wu (who enrolled at University of Victoria in September), Nathan Wu, Eva Wilson, and Larry McBride TO:
§ Livestream: Nathan Wu (trained his dad, Ken Wu), Peter Xiao (trained August Yu)
§ PowerPoint: Christina Huang, Diane Parsons, trained by Barry Jones
§ Audio: Eva Wilson (trained William Wei)
§ Set-up and Take-down: Barry Jones
Communion serving kits managed by Pat and Joe Johnson July-December weekly
CECF Grant Awarded by the BC Synod Missions Committee with Christine’s application and Elina’s coaching: $2500 and more if needed.

TRINITY LUTHERAN CHURCH WOMEN (TLCW)

TLCW Financial Report

The Trinity Lutheran Church Women have had no meetings or fundraising this last year due to the COVID-19 virus. We were, however, still able to financially support the church and charities listed below.

Union Gospel Mission 50 dinners at Easter $164.50

Union Gospel Mission 50 dinners Thanksgiving $164.50

Union Gospel Mission matching grant Christmas $175.00

Trinity Live Stream training $1200.00

Trinity Coffee $26.97

Respectfully submitted

Joyce Flemig, TLCW Treasurer

BC SYNOD

Election of Bishop Kathy Martin: After 15 years of serving – close to 12 years as our bishop and 3.5 years as Assistant to the Bishop – Bishop Greg Mohr retired at the end of 2021. During the BC Synod Convention in October 2021, Rev. Kathy Martin was elected as Bishop, and she assumed office on January 1, 2022. On January 6, 2022, she was ordained as Bishop of the BC Synod of the Evangelical Lutheran Church in Canada. Before being elected, Pastor Kathy was Assistant to the Bishop for Mission Renewal and Congregational Support. Prior to that, she served in two congregations: Parish Pastor of King of Life Lutheran Church in Coquitlam and Associate Pastor of Mount Olive Lutheran Church in Surrey.

Due to this being a period of transition, there is no Bishop’s Report for the year 2021.

Congregational Benevolence: The BC Synod’s Congregational Benevolence and Directed Giving reports for 2021 were not yet complete at the time of printing. See the 2021 and 2022 budgets for Trinity’s generous commitment to tithing 10% of the offerings received. This is one way that we participate in the larger church, making collaborative ministry possible.

FINANCIAL SECRETARY’S REPORT

For the year 2021, a total of 68 sets of envelopes were handed out. Twelve sets were never used. A breakdown of the usage is below. Note that non-enveloped donations are usually for such things as memorials and special projects from visitors and those who do not have envelopes. This year, there were 19 non-envelope people, some who donated to help support our church in these difficult times.

Categories	# of Sets	Offering Amount	% of Total Offering
$1 to $499	14	$3,180.00	1.9
$500 to $999	5	3,395.00	2.0
$1,000 to $1,499	7	8,455.00	5.0
$1,500 to $1,999	6	9,920.00	5.9
$2,000 to $2,999	9	22,685.00	13.5
$3,000 to $3,999	6	20,515.00	12.2
$4,000 to $4,999	2	8,990.00	5.3
$5,000 to $5,999	3	16,330.00	9.7
$7,000 and over	4	65,930.00	39.2
Non-envelope donations		8,960.00	5.3
Total	56	$165,860.00	100.0

For those who are interested in automated giving, the convenience of direct debit is available. Please contact Janet Mossman at 604-594-1835 to set it up. At present, 17 families participate for a total of $2,700.00 per month. This amount is included in the above report. We also accept e-transfers, for those who prefer to donate that way.

Respectfully submitted,

Janet Mossman, Financial Secretary

TREASURER’S REPORT

Income Statement 2021 vs Budget

In the year 2021, TLC had a balanced fiscal year. The total revenue of 2021 is $195,721 and total expenses are $195,574.

The church members are generous. The regular offering is about $20,000 higher than our budget.
Our rental income is also $6,000 more than our budget. It is because our church reopened in 2021. Some groups rented our halls for their events. Young People’s Opera Society of BC started to rent our space for their practice and rehearsals.

The increased offering and rental income helped TLC to cover all deficits.

Our expenses in 2021 are higher than our budget by about $17,000. It is mainly due to some major projects in 2021.

The repairs and maintenance expenses are $7,333 higher than our budget. In 2021, we did steeple repair and painting during the summer to keep the church building in good shape.
The expense to purchase AV equipment is $1,790 which was not budgeted. The church upgraded the AV system to livestream our worship services.
The replacement cost of one furnace is $3,246, which was not budgeted. The furnace to provide heat for the sanctuary area stopped working in October. We replaced it with a high-efficiency furnace.
The computer and supply expenses are $1,800 higher than budgeted. TLC bought a new laptop for Pastor Jennifer. She had been using her own laptop for the past eight years.
The insurance cost has increased significantly in recent years. The insurance cost is $1,594 higher than the budget.
The Synod benevolence is $1,900 higher than our budget due to higher offerings.
The utility cost is $600 higher than our budget. It is because our church reopened in 2021 and this winter was colder than before. The utility consumption was higher.

Balance Sheet 2021 vs 2020

Compared with 2020, TLC’s bank account balance increased by $74,000. In 2021, TLC applied for and received a CEBA loan of $60,000.
Funds held for specific purposes includes $6,100 for church repairs and landscaping, $3,119 for confirmation youth camp, $2,379 for TLC Youth and $3,000 for Stephen Ministries.
TLC also received $10,000 funding from Synod in 2021. This funding was designated to increase the pastor’s housing allowance by $200 per month for four years.
In 2021, TLC also received a $2,500 CECF grant from BC Synod for social justice initiatives related to anti-racism and/or Indigenous reconciliation.

Overall, TLC’s financial status is still strong and healthy.

2022 Budget Review

In 2022, we budgeted $16,421 deficit. TLC received a $60,000 CEBA loan, among which $20,000 will be forgiven. By the end of 2022, the council will decide if the forgiven loan will be used to offset the deficit.

We are expecting to resume normal service in 2022. The rental income may be higher than our budget once Yoga class and Fraser Valley Quilters come back.

Total offering is budgeted for $127,320 which is lower than the 2021 actual to be more conservative.
Rental income includes the rents from Young People’s Opera group, parsonage, Fraser Valley Quilters and UBC STEAM camp. Due to the pandemic, the renters haven’t resumed their activities yet. The rental income is less than 2019.
The repair and maintenance costs were budgeted for $6,500, which was $1,500 higher than last year. There was a flooding issue at our church. The increased budget is aiming to fix this problem.
The expense for caretaker is budgeted at $4,500 more than 2021. The church is expecting to resume normal service in 2022, so, the cleaning cost is anticipated to be higher.
Stephen Ministries training cost was budgeted for $ 1,500.
The computer expense was budgeted for $1,500. The church may need to upgrade the computer to handle AV files.
Pastor’s payroll expenses increased in compliance with BC Synod’s guidelines. Her housing allowance also increased by $50 per month in 2022 in order to be more closely aligned with BC Synod guidelines based on fair rental value for the area.
Office administrator and musician’s compensation also increased by 3% to reflect inflation.

NOTICE TO READER

We have compiled the balance sheet of Trinity Lutheran Church as at December 31, 2021, and the statement of receipts and disbursements for the year then ended from information provided by management. Readers are cautioned that these statements may not be appropriate for their purposes.

Financial Review:

We have not had TLC’s financial accounts professionally audited. They have been reviewed by a qualified member of the congregation. Our review shows that the accounting function is being handled very well and that paid invoices are filed in an orderly manner and all payments are accounted for.

Respectfully submitted,

Brenda Folvik

2021 Balance Sheet

Diagram, schematic

Description automatically generated

Table

Description automatically generated

2021 Profit & Loss Previous Year Comparison

Table

Description automatically generated

2022 Budget

Diagram, schematic

Description automatically generated

2021 COUNCIL MEMBERS

Name	Position	Elected	Term	Expires
Brenda Folvik	Chair	2021	3 years	February 2024
Rosa Maria Funderburk-Razo	Vice Chair	2020	3 years	February 2023
Vanessa French	Secretary	2019	3 years	February 2022
Lucy Qian	Treasurer	2019	3 years	February 2022
Michael Robertson	Congregational Life	2019	3 years	February 2022
Larry McBride	Building & Grounds	2020	3 years	February 2023
Maureen Jones	Visitation Ministry	2021	3 years	February 2024

Notes:

FEBRUARY 16, 2022 mINUTES

19TRINITY LUTHERAN CHURCH

Wednesday, Feb 16 19, 2022 17, 2021 – 7:30pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Lucy Qian, Michael Robertson, Rosa Funderburk-Razo & Vanessa French,

Regrets: Pastor Jennifer, Maureen Jones & Larry McBride

1. CALL TO ORDER
Brenda F. called the meeting to order at 8:12pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented
3. OPENING DEVOTION:

None.

PREVIOUS MINUTES – Jan 19, 2022

Not discussed.

4. NEW BUSINESS

a. Budget Approval
Discussion:
AGM on Feb 27^thwill be live and via zoom
Proposed Budget changed to add estimate for Hot water tank, reallocate funds previously designated for Cooking Together to Office Admin’s Education allowance, and adding line item under heading ‘Pastor’s allowance” to clearly show house allowance portion contributed from Synod Grant.
MOTION: by Brenda to approve the 2022 budget as presented by the Treasurer (Lucy).
SEC: Rosa, Michael
CARRIED
Pastor salary and housing allowance increased, effective January 2022
Office Admin, and Pianist salaries increasing, effective March 2022. Custodian salary currently at ½ rate during Pandemic set to return to full rate with lifting of restrictions.
b. Social Justice Task Force – Creation of Task force underway. Emailed invitation to join task force was sent by Pastor.
c. Staff evaluations – still pending
d. AV Equipment Update – TLC is looking at updating RAM on existing laptop; estimate this will increase life to 5 years; also add fans to keep unit cool and operational. Option to fully replace with new also under consideration. Needed a quote to help decision. Brenda will send e-mail with quoted value seeking council vote on this proposal –i.e., voting via e-mail.

Wireless Mic Options – quotes received for consideration to be added to 2023 budget

e. ParticipACTION Grant – Diane P and Jenn G to following up on application; possibly with Stephanie? - ongoing
f. TLC Rental –
i. There is a daycare that is interested in renting space; Diane will follow-up and keep us in the loop.
ii. UBC Steam Camp has signed rental contract for this year.
iii. Flute Musicians’ Group will be renting, meeting every other Sunday in evening.
g. Recording of E-mailed Council Correspondence – Council has been discussing and voting via e-mail recently. Ensure these e-mails are copied to Office Admin (Jen) and ensure Jen keeps record of e-mailed correspondence, saving to same place as monthly Meeting Minutes.
h. Coffee Time after Sunday Service – Brenda will follow-up with e-mail seeking whether anyone interested to help recommence Coffee Time.
5. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
None
b) Treasurer’s Report
MOTION:MSC
That the Treasurer’s Report be accepted as given
c) T.L.C.W.
No Report
d) Worship Committee
Report attached
e) Congregational Life –

No Report

f) Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
Verbal only - By Brenda on behalf of Larry
TLC received e-mail from Barry that the 2 smoke detectors were changed at 2 detectors x $20 each and includes Carbon Monoxide detector. One detector was relocated from Kitchen to just in the hall outside the kitchen.
g) Council Members – Terms expiring this year are Lucy, Vanessa and Michael. Lucy and Michael renewed for 3 years and Vanessa for 1 year.
h) Video Update for Congregation – Brenda will follow-up on providing council summary for Congregation.
6. OLD BUSINESS

1. Honorarium to Jessica Spanza to update the Church’s fish logo – ongoing

2. Below Market Housing – presentation by Kristen Steele at our next Council Reflection meeting on April 27th
3. Roof to be assessed for replacement so we can plan for a Heritage Grant proposal.
4. Homelessness Services Association of BC (HSABC) request/proposal (attachments included) – Chloe has followed up, but it is not a good fit for us at this time.
5. New main office computer – quote received; purchase will occur in 2022 or in tandem with possible live stream updates – this is possibly on hold as we have the current PC assessed
6. TLC rentals – E-mail sent to Diane to ask if she can find out if the Boys and Girls club is still interested in using our space for an afterschool program.
7. Gerry’s request for Music Equipment – In person is not an option at this time and it’s hard to say if an online option would be feasible due to cost.
8. Canada Student Summer Jobs – Final Reports to come
9. Consider investing in logitech.com microphone/camera for medium size groups to be both on zoom and in person. Systems in use at other churches are Snowball Ice Microphone or Logitech System (quotes received, but we’d like to complete the livestream work first) - ongoing
7. NEXT COUNCIL MEETING: Meeting March 16, 2022 @ 7:30pm Zoom
AGM proposed 27^th Feb 2022, proposed in person after church with zoom option (hybrid)
8. ADJOURNMENT AND CLOSING

Meeting closed at 8:27pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report – Pastor Jennifer

None

b.) Treasurer’s Report
c.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
d.) Worship Committee Report- Jenn Gill

WORSHIP COMMITTEE MINUTES – Feb 23, 2022

Discussing current Covid restrictions for worship – not much has changed compared to what we are already doing.

Reflection on managing how events are run – make sure no one takes masks off inside for pictures, have families greet attendees downstairs or outside after a funeral etc. so that people aren’t packed together in the hall and sanctuary waiting to leave.

Software to be installed to make livestream be run directly on the computer and have the video available immediately after.

Restart of Communion – lids are hard to screw on and off the communion grape juice, Pat liked when Pastor offered communion in an envelope as congregants were leaving the building, to eat outside. Pastor suggests she distribute bread at the font only and no wine, having worshippers eat their bread once they are reseated or we could continue offering wine and bread at the pew as before. Team votes to have just bread served for now. There is bread in the basement freezer.

Action – Uschi will check the bread from basement freezer to see if it is good for communion this Sunday forward.

Coffee & Conversation – There were people previously who weren’t following restrictions properly. Concerns expressed about those who are more elderly and current number of Covid deaths. Team agrees to hold off on restarting coffee for now.

Ash Wednesday Worship – 7pm a good time. No pancake supper. No communion. Imposition of ashes.

Action – Jenn to schedule volunteers for Ash Wednesday & March 17 Evening Worship (AV team, readers, ushers)

Action – Email previous communion volunteers: Ask if anyone willing to come 30 minutes earlier to help fill communion jars and stay after to clean wine jars so that we can offer wine again with communion. 4 people to rotate once a month.

Next Worship Team Meeting on March 16, at 1:15pm.

e.) Congregational Life: Michael Robertson
No Report
f.) Building and Grounds: Larry McBride (spokesperson), Barry Jones
(Groundskeeper), Don Jost (Building Maintenance)
No Report

JANUARY 19, 2022 MINUTES

TRINITY LUTHERAN CHURCH

Wednesday, January 19, 2022 – 7:30pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Lucy Qian, Pastor Jennifer, Maureen Jones, Michael Robertson, & Vanessa French, Rosa Funderburk-Razo, Elina Sigh, Larry McBride

Regrets:

1. CALL TO ORDER
Brenda F. called the meeting to order at 7:48pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented
3. OPENING DEVOTION:

Devotion: Pastor Jennifer did a scripture reading of John Chapter 3, story of Nicodemus

4. PREVIOUS MINUTES – Nov 17, 2021
Not Discussed.
5. NEW BUSINESS
a. Budget Approval –
Current Budget proposes a significant deficit.
MOTION: that TLC approves the budget as presented by the treasurer on Jan 19 2022.
SEC: Rosa, Brenda
CARRIED
Proposal to set up a finance committee and/or task force to help review, plan and guide the church during potential Development project. Also request for finance committee to support Lucy in her role of Treasurer.
MOTION: by Lucy to approach persons interested in joining a financial support committee to ensure the financial health of the church. Persons and committee to be approved at Feb. council meeting for final approval at a later date.
SEC: Larry, Brenda
CARRIED
Lucy will pursue persons to join committee and present the names to council at next council meeting.
Finance Committee potentially provide input on church rentals and legacy gifts.
b. Appreciation/Recognition/Goodbye for Elina –
Cards to be sent to the church from our members to be presented to Elina on her last day. Zoom conversation after church proposed following church on her last day at TLC.
MOTION: that council presents a cash gift of $500 to Elina on her last day on 30^th January to show TLC appreciation for her efforts.
SEC: Rosa, Brenda
CARRIED
c. Stephen Ministry
TCL decided on release of discretionary funds to cover shortfall from donations and also approve $1500 from the 2022 budget be attributed to this program. Payment via credit card to ensure Maureen and Sherry can begin with Feb sessions
MOTION: to utilize monies from the council discretionary funds and $1,500 from the 2022 budget to cover the cost of the Stephen Ministry Program fees for 2 persons as needed to cover the short fall of donations made to-date. Any donations received towards this specific program after deposit completed will replenish the council discretionary fund.
SEC: Brenda, Michael
CARRIED
d. Below Market Housing – planned presentation by Kristen Steele at our next Council Reflection meeting on April 27^th
e. Anti-racism Task Force to be created using resource “White Supremacy and Me”
TLC Setting up a Task force - ongoing.
f. Staff Evaluation
Brenda, Rosa and Pastor will be preforming Staff evaluations, and will meet later to determine evaluation structure and/or tools to be used.
Pastor’s evaluation – Pastor proposes to prepare a survey/questionnaire for congregation to get feedback.
g. UBC Steam Camp – signed agreement received for 2022 rental in summer.

6. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastor’s Report be accepted as given.
Discussion:
Council to prepare ‘shared google calendar’ to track days off (vacation, sick days, personal days and Stat. days) of staff.
Pastor’s standard days off include 18 days sick days, 2 personal days, 6 weeks’ vacation, 2 weeks of educational days)
Council asks for comprehensive list of days off for 2021 for record keeping.
MOTION: that council approve the request by Pastor Jennifer to carry forward one (1) week of vacation from 2021 to 2022.
SEC: Brenda, Rosa
CARRIED
b) Student Pastor’s Report – Elina Sign
MOTION:MSC
That the Pastor’s Report be accepted as given
Note: This will be Elina’s last council meeting attendance before tenure comes to end.
c) Treasurer’s Report
MOTION:MSC
That the Treasurer’s Report be accepted as given
d) T.L.C.W.
No Report
e) Worship Committee
Report attached
MOTION:MSC
That the Worship Committee Meeting Report be accepted as given
f) Congregational Life –

No Report

g) Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
Verbal Report (by Larry)
MOTION:MSC
That council accepts verbal report as presented.
Discussion:
Currently reviewing the sump pump back-up system- proposed reconfiguration. Currently is confined entry space.
Proposal to get extra pump i.e., a 2-pump system with a 3^rd pump as back-up. The 3^rd pump expected to be donated.
Proposal to change hose between building and pump
On the West side entrance near the kitchen door, the area needs to be raised 1 foot to 9 inches to stop the water from entering building by way of adding a 2 x 4 or 6 x 6 to existing wall to form a dam around the area, adding ramp and caulking at snowblower enclosure.
Proposal: Servicing furnace 1once a year and cleaning gutters twice a year at church
Sink in the parsonage to be repaired.
MOTION: that council approves completion of maintenance works as proposed by Don Jost (as outlined in his email dated Jan 19, 2022) which includes sump pump system changes and flooding prevention as soon as possible at the quoted sum of approx. $1550 + $715 plus GST)
SEC: Lucy, Brenda
CARRIED
7. OLD BUSINESS

1. Honorarium to Jessica Spanza to update the Church’s fish logo – ongoing
ACTION: Vanessa to follow-up with Jen
2. A leak in the corner by the north, internal upper hall doorway (from the hallway) due to the heavy rain we have been experiencing- corrected by cleaning of remaining gutters.
3. Roof to be assessed for replacement so we can plan for a Heritage Grant proposal.
Will require 2 quotes. Planning to
4. Homelessness Services Association of BC (HSABC) request/proposal (attachments included) – Chloe has followed up, but it does not seem to be a good fit for us at this time.
5. Quarterly Council Reflection on moving forward with Risen Christ results including recruiting a task force to look at Truth and Reconciliation Calls to Action; meeting held Jan 5th
6. AV Equipment Update & training for Recording/Live Streaming – Our teams are now running on their own with input from Gareth if needed – there are upgrades that can be done, but we’re likely not going to do them at this time.
7. New main office computer – quote received; purchase will occur in 2022 or in tandem with possible live stream updates since the current laptop could be used in the office.
8. TLC rentals – E-mail sent to Diane to ask if she can find out if the Boys and Girls club is still interested in using our space for an afterschool program.
9. Gerry’s Request for Music Equipment – In person is not an option at this time and it’s hard to say if an online option would be feasible due to cost.
10. Summer youth jobs: final report still expected
TLC needs to provide Diane with Job Description for summer job to help fill out grant application form. Pastor will follow-up with Diane directly.
11. Consider investing in logitech.com microphone/camera for medium size groups to be both on zoom and in person. Systems in use at other churches are Snowball Ice Microphone or Logitech System - quotes received, but we’d like to complete the livestream work first.
8. NEXT COUNCIL MEETING: Meeting Feb 16, 2021 @ 7:30pm Zoom
Proposed to be a short meeting to approve financial committee.
AGM proposed 27^th Feb 2022, proposed in person after church with zoom option (hybrid)
9. ADJOURNMENT AND CLOSING

Meeting closed at 9:09pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report November 2021– Pastor Jennifer

Hello Council, I continue to work with physio, active rehab and massage and see more and more improvement in brain and body function. So grateful that healing happens. Still working on recovery from post concussion symptoms such as dizziness and fatigue.

Worship Team update
o See Jenn Gill’s notes from last month’s meeting. We have removed the pre-registration requirement for weekly worship since very few people were pre-registering. We are still requiring people to confirm their answer to communicable disease questions related to COVID19 by signing in. This allows us to keep track of attendance and adjust the Caring Call team households who receive calls (because they are not attending worship in the sanctuary as of yet).
o New worship participant schedules have been printed and e-mailed to those volunteers who make worship happen in the sanctuary. Barry and Al have put together a new usher’s guide. Al has called all the ushers to inform them of their new role. AV team communication plan is still taking shape so that people know when they are serving and show up on time. Gareth is completing an AV training manual by Nov 20 so that the new AV team will have what they need, hopefully including trouble shooting.
o Advent and Christmas: We are gathering people to light the Advent wreath candles and share a litany each week. No other worship/study opportunities will be provided.
Synod Convention: Brenda will be giving a verbal report to congregation on Sunday Nov 21
Internship…see Student Pastor Elina’s report…grateful for Elina’s presence in the collaboration for youth on zoom, as she adapts the curriculum we are using for a course on Christian Education. Her internship continues through January 2022, at which time we will be having a farewell reception of some kind, hopefully in person!
Walking Together in Faith for Youth Grades 7-12
o We continue to have 8-10 youth from North Vancouver, Chilliwack, Burnaby and North Delta gathering on zoom for a collaborative facilitation by Pastor Nathan, Student Pastor Elina and myself as we walk through faith questions related to who is God, what does it mean to believe, and hear faith stories from adults: Larry McBride and Jack Valkenier are sharing this month.
o Service and fun events are being planned with parent involvement:
§ Eco-service, Central City Fun Park, Christmas Hamper for Delta Assist grocery shopping
Visitation Ministry
o Pastoral care for crisis/hospitalization/food security support continue with daily contact with several households. This includes visits/calls/texts from myself and TLC members who faithfully care for one another. So grateful for the way this community shares tender loving care with one another so generously.
o Caring Call Team
§ Continues to reach out with caring calls to those who are unable/unwilling to come to worship in the sanctuary. We meet monthly on zoom for check-in regarding pastoral follow-up and support for the callers.
o Outreach with worship guests
§ Though pandemic and car accident has curbed my capacity to do this, I have continued to reach out to several guest worshipping households on a regular basis, hopeful that they may begin to feel a sense of belonging at TLC. I am hopeful that Stephen’s Ministry training would empower more people to offer visitation for those connected with TLC as regular worshipers and guest and those not yet associated. Such care-giving can transform people’s lives, both giver and receiver, and draw them into recognizing God’s loving presence with them.
We currently have no plan to offer The Way small group but perhaps in the new year, Wendy and Rosa Maria will be keen to offer another series of conversations that lead to baptism/affirmation of baptism for several households
o Small groups
§ Zoom Sunday Bible Study:
A new study of Galatians facilitated by Barry on zoom, starting Nov 21. A faithful gathering of folks participate in this study currently, some who attend worship in sanctuary and on-line both.
Barry hopes to offer this in a hybrid form with in-person gathering at 9:15AM at church and on-line, assuming our equipment works for that. I’ll use my computer when we start and see how it goes for hearing and seeing one another. Brenda has a suggestion for an affordable microphone to purchase.
§ Bi-lingual Bible study on preaching texts
Will begin again in person in the new year after worship at 12PM, offering hybrid option with my computer plugged into the TV in the lounge or likely a larger space to allow for airflow/purification.
§ Soul Sisters
Maureen continues to facilitate this group using Sarah Bessey’s material, meeting at the church on Saturday afternoons. Next meeting in early December
Light in the Darkness Fundraiser Nov 20 6:30PM Doors open, 7:30PM Concert
o Grateful for the team organizing this event: Diane Parsons, Andrea Reyes, Rosa Maria and Brenda Folvik
o In support of Harvest Hands International and also a donation envelope will be available for a Christmas Hamper for a family from Delta Assist
Christmas Hamper for DeltaAssist family and a TLC household

o Christine Wei (and family), Eva Wilson, and Nathan Wu (and family) are helping us to gather funds from the congregation to support a family of 3 for a Christmas Hamper. Once funds are collected, youth and families will grocery shop before Dec 11, package the items after worship on Dec 12 and deliver to Delta Assist Dec 13-17
o Faye Pedersen (after organizing Christmas Hamper for DeltaAssist for 15 years is stepping back from that) but will help organize the hamper for the TLC household
o Light in the Darkness planning team agreed that we would make available a box for people to make cash donations to the Christmas Hamper at the entrance
Building Issues
o Steeple Repair Project funding
§ Heritage Grant Committee meeting Thursday Nov 18 7PM
Don Jost, our contractor, and myself will be attending the meeting to answer any questions and hopefully receive grant funding to support 50 % of the cost of repairing the steeple.
We have paid 50% to Don and Kevin, the painter, already. Don has graciously waited to be paid in full until after the grant is received.
o AV upgrades
§ Lucy’s brother, Tech specialist, on Nov 18, is assessing our current computer operating livestreaming to determine if we need to purchase a new computer or more RAM, as Soundrite Tech advised. If we purchase a new computer then the old computer could be given to Jenn Gill for use in the office. If not, we will add that to the budget for 2022
o Roof leak in the community hall upstairs
§ Last Sunday we noticed a leak upstairs in the corner near the entrance to the hall from the sanctuary…Larry has called a roof repair company that Kristen worked with in the past. They are coming to assess the damage and repair cost this week.
o We do have an anonymous gift coming in that will help cover costs associated with the steeple repair, other AV costs incurred/upcoming, and roof repair
o Roof replacement:
§ Will need to be assessed in next 1-5 years for replacement…and budgeted starting in 2022
We need to set a budget planning meeting and quarterly reflection time. Suggest budget meeting on zoom before December 15 for council executive.

b.) Student Pastor’s Report

What I’ve been up to:

- Worship planning, leadership, and preaching – and what a joy it has been now that there are people in the building!
- Some visits with members of Trinity, cautiously indoors. I’m extra careful because so far my son has been too young to get the vaccine.
- One week of school – a course on Christian education
- Theology 101 – an introductory course to theological study. A small group from Trinity and Good Shepherd has been gathering to on Zoom to discover who God is, who we are, and what the relationship between God and us looks like. We completed our 5-week course, and at the participants’ request, are doing a follow-up 6-week one.
- Confirmation class has started. While I’m not able to be there every week, I have enjoyed connecting with the youth. I have also done a lot of the overall planning and adapting of the existing curricula.

What’s coming up for the rest of my internship:

- Worship planning, leadership, and preaching continues
- Hopefully visits can continue as well
- Theology 101 will continue
- Confirmation class will also continue
- An Advent study with Pr. Jennifer?
- Christmas worship
c.) Treasurer’s Report
(see attached)

TLC expenditure approval procedure

According to TLC constitution and Bylaws section 3

Any financial expenditure in excess of 10% of the annual budget, not already included in a congregational approved budget, shall require a motion at a properly called congregational meeting, and is considered ordinary business. Council may approve immediate emergency work, to maintain the building in minimal habitable condition, but must call a congregational meeting within 60 days following to obtain congregational approval.

Based on the annual budget, the budgeted income is around $170,000, therefore any expenses over $17,000 and not included in congregational approved budget will require congregational approval.

For the expenses which are included in a congregational approved budget, the receipts need to be submitted to the treasurer. The treasurer will submit payment request to council / signers for disbursement.

For the expenses which are not included in a congregational approved budget, the expenditure request needs to be submitted to council. Once counsel approves it, the receipts can be submitted to treasurer for disbursement.

For the expenses which are paid by credit card, the receipts should be submitted to treasurer for credit card reconciliation. The expenses which are not recognizable to council will be paid by the person who uses the credit card.

For the expenditures which is over $1,000, more than two quotes should be obtained for comparison. So council can vote on the council meeting.

d.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
e.) Worship Committee Report- Jenn Gill

WORSHIP COMMITTEE MEETING – 1:00 pm, Wednesday, January 05, 2022

1. Opening Devotions – Pastor Jennifer

1. Old Business:

a. a. CLWR Sunday - Tabled

3. New Business:

a. Assessing in-person worship...suspending communion until further notice or leave it in for those worshiping from home? Advise people to remain at home unless they are involved in worship. There have been no changes from provincial government, but many congregations have gone back to online only.

Eliminate communion but continue to offer communion for those at home so that masks aren’t removed during in-person service. Remove communion song. Shortens service.

ACTION: Pastor Jennifer will write a notice in this week’s newsletter encouraging vulnerable people not to come in person & letting people know about temporary suspension of communion

b. Add a coffee hour on Zoom...give it another try...rotating the hosts? Brenda, Barry and Maureen, Larry and Andrea, or just PJ from her office? Try 11:45-12:15?

Zoom may be a barrier for some. Develop a team to help people get set up with it?

ACTION: Brenda to look for Zoom tutorial videos and send to Barry & Jenn

Jenn to send out link to the Zoom tutorial videos in news, contact Synod office to find videos if Brenda can’t get them,

c. Consider using Zoom for worship which allows people to see one another? Simple to send the link...possible to record and upload easily? Not sure but Gareth will be there on Jan 9 so we can ask him

ACTION: PastorJennifer to ask Gareth on Sunday when he is at the church

d. Kids messages offered once a month on Mondays (checking with families)

Teens are willing to help with this on Zoom

e. AGM - Uschi or Olive want to make a report for AGM? Or Pastor will add to her report

f. Music planning with Uschi and Olive at end of meeting or another Wednesday

ACTION: Next Wednesday, January 12, 1:15pm Pastor, Olive, Gerry, and Uschi to meet

Jenn - set up meeting and send out link

g. other? Any other ideas for keeping people together that you would like to try? Gerry would love to have a choir but so far Gerry and Brenda have not found affordable hardware/software to support that. Not comfortable with in-person choir at this time.

What should be on the sign out front of the church for now?

ACTION: Pastor Jennifer noted message and will pass along to Paul to put up

4. Next Worship Committee Meeting: Wednesday, February 02, 2022, 1:15pm.

5. Adjournment and closing prayer

Meeting closed at 1:43pm

JANUARY 05, 2022 SPECIAL MEETING MINUTES - QUARTERLY REFLECTION

TRINITY LUTHERAN CHURCH

Wednesday, January 5, 2021, 2021 – 7:00pm via Zoom

Special: Quarterly Council Reflection - Meeting Minutes

In attendance: Brenda Folvik -Chair, Lucy Qian, Pastor Jennifer, Michael Robertson, & Vanessa French, Larry McBride, Wendy McKenzie (special invitee), Elina Sigh, Maureen Jones

Regrets: Rosa Funderburk-Razo,

1. DEVOTIONS/REFLECTIONS:

Devotion: Pastor Jennifer, W.K and Brenda did a scripture reading of Jeremiah 29:4-14 and a prayer as we acknowledged feelings of isolation/exile due to the Covid 19 Virus restrictions, followed by discussions on the special meaning the reading had on each attendee.

2. Moving With the Risen Christ – Reflection Registry – Review of and discussion on responses to the questionnaire (see attachment)

Questionnaire Examples:

a. What is missed due to pandemic restrictions? - Community & Social aspect, and communion are major aspects that are missed during the pandemic, as well as face-to-face talks with Pastor(s)
b. What’s nice about the pandemic? – timing/ flexibility, travel and (not) dressing-up, online option.
3. Online Zoom Coffee Hour – Resuming from Sunday Jan 9^th, 2022, at 11:45am-12:15pm
4. Steven Ministry recruitment and Training – starting this month
5. Social Injustice

Proposal put forward to assign a Task Force to develop and offer structured programs to church and community related to reconciliation, social (in)justice, and racial discrimination.

MOTION: Brenda moves to create a task force that will develop, coordinate and run/administer programs centered on racial discrimination, reconciliation and social injustice which will be open to general community.

SEC: Larry

CARRIED

6. Development of Church Property –

Proposal put forward to Investigate potential for developing portion of TLC church property. Inspiration/example is the Shepard of Valley Church which had developed a below Market housing project on their property in partnership with BC Housing.

MOTION: Brenda moves that we invite Pastor Kirsten Steele to speak with the council about their experiences with the development of their Below Marking housing project.

SEC: Larry

CARRIED

7. Next Quarterly Meeting – April 27, 2021 at 7pm.
Potentially to be held in-person and with meal.
8. Closing Prayer by Pastor at 8:36pm

Respectfully submitted,

Vanessa French

The above is the interpretation of the writer of the discussions held during the meeting. If there are any concerns, omissions and/or inaccuracies, please advise before or at the next council meeting.

Enclosures – Reference Documents used during meeting

A:

Quarterly Council Reflection Jan 2022 – Copy of Agenda

7-7:20PM

Dwelling with the Word

Jeremiah 29:4-14

Thus says the Lord of hosts, the God of Israel, to all the exiles whom I have sent into exile from Jerusalem to Babylon: Build houses and live in them; plant gardens and eat what they produce. Take wives and have sons and daughters; take wives for your sons, and give your daughters in marriage, that they may bear sons and daughters; multiply there, and do not decrease. But seek the welfare of the city where I have sent you into exile, and pray to the Lord on its behalf, for in its welfare you will find your welfare. For thus says the Lord of hosts, the God of Israel: Do not let the prophets and the diviners who are among you deceive you, and do not listen to the dreams that they dream, for it is a lie that they are prophesying to you in my name; I did not send them, says the Lord.

For thus says the Lord: Only when Babylon’s seventy years are completed will I visit you, and I will fulfil to you my promise and bring you back to this place. For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to give you a future with hope. Then when you call upon me and come and pray to me, I will hear you. When you search for me, you will find me; if you seek me with all your heart, I will let you find me, says the Lord, and I will restore your fortunes and gather you from all the nations and all the places where I have driven you, says the Lord, and I will bring you back to the place from which I sent you into exile.

*Read through twice with different readers

Listening to Jeremiah through the lens of hybrid ministry, where did you stop/what caught your attention in this passage? (one word or phrase)

How might that word/phrase address our life together in Christ?

(Other words, phrases, ideas that come to mind?)

As leaders of the TLC community, how might the spirit be nudging us?

7:20-7:40 BC Synod Experiments during the pandemic: Prince George video clip

What were your impressions? What did they learn through the process? What’s the value of their experiment for themselves and the city?

7:40-8:00 Moving with the Risen Christ Reflection Guide

What does it look like for TLC to seek the welfare of the city in which we live?

8:00-8:30PM Setting 2022 ministry goals:

Stephen Ministry recruitment and training

Racism awareness development through a task force to guide the process:

small groups online:

White Supremacy and Me by

Reaching out to Tsawwassen and Musqueam First Nations elders

On-line community building/learning ideas?

Simultaneous zoom and Youtube streaming for worship

Train people for zoom coffee hour

Kids Messages on zoom once a month

Outdoor gatherings

Family ski day

Neighborhood campfires

Eco-service events

Canada Summer Jobs application

Focus on youth and families

2022 and beyond Long term goals:

Below Market housing ….exploration with Rev. Kristen Steele

Anyone available to attend Jan 22 Follow UP to BC Synod Learning Day, 9-11AM

Schedule next quarterly reflection: April 27…Rev. Kristen Steele presentation and/or discernment process

B:

Tabulated Responses to Pamphlet Questionnaire (To Date)

Category	Pamphlet No.	Response
One Thing I'm Passionate	A - 1	N/A
About Is...
A - 2	N/A
A - 3	Worship and Social Justice
A - 4	N/A
A - 5	N/A
A - 6	N/A
A - 7	Life!
A - 8	N/A
I Miss...	A - 1	Visting family, Freedom of movement - Church
Services + Community, Holidays, Socializing,
Hugs
A - 2	Getting together routinely with family + friends for
meals - Physical contact with the TLC community,
in-person communion
A - 3	Being together - Sharing the sacrament together
A - 4	"All of you in my church family - the message which
grounds me."
"The warm feeling of unconditional love."
A - 5	Lessons from Pastor Jennifer, Time spent with
people in the church
A - 6	Relationship with other church members
A - 7	My Family
"Being able to show our emotions to others.
Especially hugging, touching, being near to others."
A - 8	"Freely getting together with family indoors for
dinners, birthdays, Christmas, Easter, Sunday
morning church services, etc."
"Being in a crowd of people in popular places
and celebrations like Canada Worship, going to
coffee shopt with friends, exersice classes etc."
Being free
I Have Enjoyed...	A - 1	Weekly utile service, Having Sunday dinner with
Lisa + Matt - Car rides in the country with Horst
A - 2	The virtual worship services, Spending more time
with my husband - Going for walks around the
neighbourhood/local parks
A - 3	The services online + walking alone/with spouse
A - 4	Long walks, Not having to get dressed (up)
A - 5	Worship with close friendships
A - 6	"Listening to the weekly sermons on computer."
A - 7	A simple life, quieter
"Getting things done at home that I usually have
time for i.e. housework, scanning pictures, reading,
watching TV."
"Having our Sunday church service online so I can
listen any time."
A - 8	Relaxing - no commitment, walks, nature, parking
lot get-togethers at church - Zoom meetings, TLC
Worship on Youtube, Just going for a drive
Please Continue...	A - 1	"Talking with Elina."
A - 2	"The varius zoom meetings (?)."
A - 3	"The services online as long as we need to; the
weekly online updates."
A - 4	N/A
A - 5	"I appreciate our minister, Jennifer, and how kind
she is to all the congregation."
A - 6	N/A
A - 7	"To record the church service. To do some things
on Zoom."
"Trinity bake sale + lunch. So many people said
they missed that."
"Outreach like the ethnic cooking, dances, potlucks,
get togethers that are part of everyday life."
A - 8	"Backyard coffee breaks with my significant others.
Occassional visits on video calls with family."
A Clean Slate	A - 1	N/A
A - 2	- Continue meeting via zoom for some groups,
especially in mornings
- Dining (?) with months
- Ensure contact with those who live alone are
contacted on a regular basis
A - 3	- Enjoyed intercultural & cross cultural meals
- ongoing contact with local community groups
including interfaith
A - 4	N/A
A - 5	- Discussion about sessions
- More telephone conferences
- Church preachings/sermons
-Church suppers
A - 6	- To come to regular services
- Return to men's breakfast
- Attend social gatherings
- Have church without solving world problems
- Do not want Our Father changed to Our Mother
A - 7	- Have small group meetings (6-8 people) who
want to do this, meet for coffee, dinner, walks,
whatever the group would like to do
- Not so much doctrine + repetition in the church
service - maybe one Sunday each month have a
different service - no liturgy
A - 8	- Have some kind of workshop/education on racism
What exactly is systemic racism?
- How we can respond to it and how we inherit it
If we all inherited racism, how can we recognize it in
ourselves and how can respond to someone who
makes racist comments of which they might not
be aware of?
What is God Calling Us to	A - 1	Be disciples
Do?	"Meeting needs as we see them all
around us."
A - 2	"Keep evolving + adapting so that no member
(TLC) feels alone."
A - 3	"Explore our faith - what God is calling us to do -
and be here and now
A - 4	"Be more kind to one another and to look at people
good + positive traits + ignore the neg(ative)
A - 5	"God is challenging us to get through this difficult
time to come out a better group of people."
A - 6	"To be kind to all people regardless of race or
religion."
A - 7	Be ourselves, Help where we feel - Show our
faith by living, not always preaching
A - 8	"Love our neighbors."
A Fresh Start!	A - 1	"At this time, untiy when people are upset. Talk to
What would you like to have	Pastor, not each other."
happen through the church?
A - 2	N/A
A - 3	N/A
A - 4	N/A
A - 5	N/A
A - 6	N/A
A - 7	N/A
A - 8	(Refer to "A Clean Slate" for details)
What Needs Have We	A - 1	Human Contact + the need to touch
Discovered During Pandemic?
A - 2	"Being together is so important."
A - 3	"The importance of community and my need to
develop patience with others."
A - 4	"We need each other."
A - 5	"Our need for support from each other."
A - 6	"Not being able to meet with each other."
A - 7	"We need people + relationships - we need to
take care of each other."
A - 8	"That we need to be in each other's company."
What I NEED Right Now and	A - 1	- Communication from Pastor + Council
Moving Forward	- Discussion of changes with older members
- Quarterly statements of income compared to
previous year
A - 2	- In-person communion
- Maintaining a positive attitude
- Coping skills & patience to make (?) it through
A - 3	- The Community
- To worship
- Explore and support each other
A - 4	N/A
A - 5	- To socialize with others
- See friends and family more often
A - 6	- To continue services as before with weekly or
monthly communion
A - 7	- To know the church is there for me & my family
A - 8	- To be organized
- To be motivated
One Thing That Would Engage	A - 1	"Pastor visiting for a moment when members
Me...	gather outside the building."
A - 2	N/A
A - 3	"Getting to know each other more deeply."
A - 4	N/A
A - 5	Hymns + Service
A - 6	N/A
A - 7	Doing fun things
A - 8	"Have a Bible study on each Sunday's Scripture."
I Value...	A - 1	Family
"The necessities of life (shelter, food, heat etc.)"
"Being born in Canada."
A - 2	Youtube worship service and all those who have made it
happen
A - 3	Honesty in faith & relationships - open questions
A - 4	N/A
A - 5	Our Pastor, Our beautiful church, time to
consider what I want to do in life
A - 6	Relationships with church members
A - 7	My Family, Friendship, My health and the health of
my family + friends - "Knowing I have people who
can help me & my family if needed."
A - 8	Family, Friends, Worship Service
Core Values for The Church	A - 1	Contact, Hope, Scripture - Prayer, Unity, Education
A - 2	"Keeping us connected + engaged."
A - 3	Grace lived out with one another, the integrity
and value of all people and creation
A - 4	N/A
A - 5	Respect, Love of God and Fellow human beings
A - 6	"To make services following the bible instead of
changing the bible sayings."
A - 7	"Delivering God's word in real time so we
understand how to put our faith into action - in a
down-to-earth way that everyday people can 'get it'
A - 8	"Love, listen, learn to respect and value each
other."
Inclusiveness, Compassion, Empathy, Welcoming
Three Things for the Church	A - 1	- Unity
to Focus On:	- Scripture
- Contact
- Transparency
A - 2	- Follow Covid restrictions upon opening TLC
for in-person worship
A - 3	Our awareness of our understanding of ourselves
and others in this time and place and how we can live
A - 4	that out as Christ followers
A - 5	Awareness of God, sharing of life, telephone conference
A - 6	- More bible sermons with our regular pastor
A - 7	- Getting things together after Covid closure in a
safe manner - not to move too fast
A - 8	- Systemic + Asisem (?)
- Learn the History of Indigenous Peoples
- Carry on with the activities we did before
pandemic
I Have Learned Over the Past	A - 1	- Things that are important to me
Year!	- Contact with friends/family
What I have discovered:	- I need more patience
- Appreciation of basic needs
-The more time I have the less I do
- Enjoy the church service from home
A - 2	- That good things will come from our Covid
experience
- Awareness of low distance, to spread out/
measures we can take to maintaining distance
- Worship from home - advantages to the
environment + families
A - 3	- More aware of my need for others
- More aware of my own loneliness (and often that
is ok)
- So many are alone (in the community)
- So many are struggling
A - 4	N/A
A - 5	- That I need freedom from the church
- That I need life at church
- (?)
A - 6	- Too much emphasis on outside (worldey)
problems and maybe not enough on local
problems
A - 7	- That we all need each other
- That sometimes we don't have to be busy
- That choice is a gift we take for granted
A - 8	- That we need each other
- That racism exist more than I realized
- Being on Zoom is great
- Youtube Worship and family FaceTime is fun
I Would Like to	A - 1	"When I am called upon, I will do what I feel I can,
Teach Lead - Provide Host	but age + physical conditions restrict me."
A - 2	"Provide food for get-togethers."
A - 3	(Would like to TEACH and PROVIDE)
A - 4	N/A
A - 5	(Would like to LEAD, PROVIDE and HOST)
A - 6	"Learn more on Bible sermons."
A - 7	"I like to work behind the scenes, be a helper, not
a leader."
A - 8	"(I would like) to help out wherever I can without
being completely stressed and consumed."

November 17, 2021 MINUTES

TRINITY LUTHERAN CHURCH

Wednesday, November 17, 2021 17, 2021 – 7:00pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Lucy Qian, Pastor Jennifer, Maureen Jones, Michael Robertson, & Vanessa French,

Regrets: Rosa Funderburk-Razo, Elina Singh, Larry McBride

1. CALL TO ORDER
Brenda F. called the meeting to order at 7:08pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented with 1 new item added: procedure for expenditures’ approval.
3. OPENING DEVOTION:

Devotion: Pastor Jennifer did a scripture reading of Psalm 46 and a prayer as we acknowledged recent flooding and those suffering health issues.

PREVIOUS MINUTES – Oct 20, 2021

MOTION: MSC
THAT the previous minutes be adopted as presented.
4. NEW BUSINESS
a. Stephen Ministries (non-profit organization) – Presentation to Council was given by Maureen and Sherri Thompson discussing the program (video shown).
Enrollment fee (one time): ~ $1,500
Training fee: ~ $1,675 per person – 2 persons to be trained (M.J and S.T.)
Cost includes ongoing support and materials by program provider
Those who have completed the process will teach other interested church members the program.
Program Reference Link: https://www.stephenministries.org/default.cfm
MOTION: Brenda made a motion that TLC pursue and supports Stephen Ministry as an important next step in TLC ministry at the earliest.
SEC: Michael
CARRIED
Enrolment and Training commencement planned for January 2022 & is contingent on financials. If funds are unavailable, program will be added to next year’s (2022) budget to seek church members’ budget approval. Council to ask the congregation to support the program via donations so we can begin in Jan 2022.
Planning an information video to be played for the congregation during after-service coffee. Tentative Presentation Date: Nov 28 or Dec 5th, 2021
b. Homelessness Services Association of BC (HSABC) request/proposal to rent TLC – Chloe has followed up, but TLC was not prepared to respond at time.
ACTION: Brenda will send TLC questions noted in last meeting minutes to HSABC.
c. Quarterly Council Reflection on moving forward with Risen Christ results including recruiting a task force to look at Truth and Reconciliation - Scheduled for Dec 22^nd 7pm at church c/w potluck - in lieu of our regular meeting. Join by Zoom also available as needed.
d. Schedule for our annual budget meeting for the 2022 calendar year:
Wednesday 15th Dec 2021 at 7pm via Zoom – executive council members only
e. Christmas Hamper program with Deltassist – Meeting was held Nov 14th after service to discuss. Faye was asked to manage TLC involvement in program, but she was not able to handle such a large undertaking at this time.
f. Gareth (AV Trainer) – Barry has put together the basket and is now waiting for details on gift card (suggestion is for a fuel card due to the amount of driving Gareth has been doing to support us). Instruction manual still in the works
MOTION: Brenda moves that TLC uses $300 dollars from the TLC discretionary funds to purchase a fuel gift card for Gareth to show our appreciation.
SEC: Pastor Jennifer
Carried
g. A leak in the corner by the north, internal upper hall doorway (from the hallway) due to the recent heavy rains.
This expense cannot be added to the Heritage Grant proposal
Planning to do a full assessment of roof in Feb 2022 to see if the roof needs attention earlier than we originally thought/hoped
(see Bldgs. and Grounds verbal report)
h. Should we request further donations towards the new furnace (depending on how much has already been received and the state of the roof)?
No request for additional funds required.
i. TLC Expenditure approval procedure discussed (see attached)

5. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastor’s Report be accepted as given.
b) Student Pastor’s Report – Elina Sign
MOTION:MSC
That the Pastor’s Report be accepted as given
c) Treasurer’s Report
MOTION:MSC
That the Treasurer’s Report be accepted as given
Discussion:

Change expenditure noted under Memorial funds to Hall Rental fee in attached.

May expect upcoming expense for efforts to redirect water flow route impacting the church.

Tuning of Pianos to be scheduled - upcoming expense. Suggest to TLC Tunes two pianos - pianos in upper hall and in sanctuary (~ $150 each).

Additional ~25% grant expected at completion of Christine’s summer program.

Church Copyright for hymns and liturgy fee – change line item from ‘purchase music” to note as “copyright” line item in report/budget.

Council to review how to attain member approval to release (excess) Dedicated funds for items/projects that are no longer required or completed and use for other projects. – deferred for later

Contractor had indicated willingness to wait for TLC to receive grant prior to payment, however, grant payment is extended beyond expected time and grant approval is uncertain - TLC paid $5K (~50%) of cost of steeple upgrades’ quote to contractor ahead - while awaiting a response from Grantor.

d) T.L.C.W.
No Report
e) Worship Committee
Report attached
MOTION:MSC
That the Worship Committee Meeting Report be accepted as given
f) Congregational Life –

No Report

g) Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
Verbal Report (by Brenda)
Discussion:
3 separate companies to estimate for re-roofing – One assessment expected by hired company to complete current roof repair plus 2 other companies. All three assessments expected to be in Feb. 2022.
Repair of current leak asap – assessment this week, with immediate repair.
Battery Backup system for sump pump in basement – Completed.
Near the Sanctuary’s door paint was noted to be falling from the ceiling, suspected as caused by an old (repaired) leak. Larry will investigate – deferred.

AV Equipment assessment by Lucy’s Brother happening this week.

MOTION:MSC
That the Buildings and Grounds verbal Report be accepted as given
6. OLD BUSINESS

1. Honorarium to Jessica Spanza to update the Church’s fish logo – ongoing
ACTION: Vanessa to follow-up with Jen
2. New office chair for Office Admin. – completed

3. Report to the Congregation on Council Meeting Highlights of Nov 17^th meeting
Action: Brenda will do the council meeting video update for members this month along with a report on her Convention attendance experience.
4. TLC Rentals –Diane confirms interest by UBC Summer Camps and by the Boys and Girls Club – ongoing
5. Heritage Grant Update – See pastor’s report for more info.
6. Gerry’s Request for Music Equipment – ongoing
7. Summer youth jobs:
a. Diego’s work term completed – TLC to provide final report to Grantor. Ongoing
b. Christine continues to work up to end of Nov 2021 – Grant application paperwork pending work term completion.
8. Consider investing in logitech.com microphone/camera for medium size groups to be both on zoom and in person. Systems in use at other churches are Snowball Ice Microphone or Logitech System - ongoing
7. NEXT COUNCIL M0EETING: Special Budget Meeting Dec 15, 2021 @ 7:00pm Zoom – executive members only.
8. ADJOURNMENT AND CLOSING

Meeting closed at 9:25pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report November 2021– Pastor Jennifer

Hello Council, I continue to work with physio, active rehab and massage and see more and more improvement in brain and body function. So grateful that healing happens. Still working on recovery from post concussion symptoms such as dizziness and fatigue.

Worship Team update
o See Jenn Gill’s notes from last month’s meeting. We have removed the pre-registration requirement for weekly worship since very few people were pre-registering. We are still requiring people to confirm their answer to communicable disease questions related to COVID19 by signing in. This allows us to keep track of attendance and adjust the Caring Call team households who receive calls (because they are not attending worship in the sanctuary as of yet).
o New worship participant schedules have been printed and e-mailed to those volunteers who make worship happen in the sanctuary. Barry and Al have put together a new usher’s guide. Al has called all the ushers to inform them of their new role. AV team communication plan is still taking shape so that people know when they are serving and show up on time. Gareth is completing an AV training manual by Nov 20 so that the new AV team will have what they need, hopefully including trouble shooting.
o Advent and Christmas: We are gathering people to light the Advent wreath candles and share a litany each week. No other worship/study opportunities will be provided.
Synod Convention: Brenda will be giving a verbal report to congregation on Sunday Nov 21
Internship…see Student Pastor Elina’s report…grateful for Elina’s presence in the collaboration for youth on zoom, as she adapts the curriculum we are using for a course on Christian Education. Her internship continues through January 2022, at which time we will be having a farewell reception of some kind, hopefully in person!
Walking Together in Faith for Youth Grades 7-12
o We continue to have 8-10 youth from North Vancouver, Chilliwack, Burnaby and North Delta gathering on zoom for a collaborative facilitation by Pastor Nathan, Student Pastor Elina and myself as we walk through faith questions related to who is God, what does it mean to believe, and hear faith stories from adults: Larry McBride and Jack Valkenier are sharing this month.
o Service and fun events are being planned with parent involvement:
§ Eco-service, Central City Fun Park, Christmas Hamper for Delta Assist grocery shopping
Visitation Ministry
o Pastoral care for crisis/hospitalization/food security support continue with daily contact with several households. This includes visits/calls/texts from myself and TLC members who faithfully care for one another. So grateful for the way this community shares tender loving care with one another so generously.
o Caring Call Team
§ Continues to reach out with caring calls to those who are unable/unwilling to come to worship in the sanctuary. We meet monthly on zoom for check-in regarding pastoral follow-up and support for the callers.
o Outreach with worship guests
§ Though pandemic and car accident has curbed my capacity to do this, I have continued to reach out to several guest worshipping households on a regular basis, hopeful that they may begin to feel a sense of belonging at TLC. I am hopeful that Stephen’s Ministry training would empower more people to offer visitation for those connected with TLC as regular worshipers and guest and those not yet associated. Such care-giving can transform people’s lives, both giver and receiver, and draw them into recognizing God’s loving presence with them.
We currently have no plan to offer The Way small group but perhaps in the new year, Wendy and Rosa Maria will be keen to offer another series of conversations that lead to baptism/affirmation of baptism for several households
o Small groups
§ Zoom Sunday Bible Study:
A new study of Galatians facilitated by Barry on zoom, starting Nov 21. A faithful gathering of folks participate in this study currently, some who attend worship in sanctuary and on-line both.
Barry hopes to offer this in a hybrid form with in-person gathering at 9:15AM at church and on-line, assuming our equipment works for that. I’ll use my computer when we start and see how it goes for hearing and seeing one another. Brenda has a suggestion for an affordable microphone to purchase.
§ Bi-lingual Bible study on preaching texts
Will begin again in person in the new year after worship at 12PM, offering hybrid option with my computer plugged into the TV in the lounge or likely a larger space to allow for airflow/purification.
§ Soul Sisters
Maureen continues to facilitate this group using Sarah Bessey’s material, meeting at the church on Saturday afternoons. Next meeting in early December
Light in the Darkness Fundraiser Nov 20 6:30PM Doors open, 7:30PM Concert
o Grateful for the team organizing this event: Diane Parsons, Andrea Reyes, Rosa Maria and Brenda Folvik
o In support of Harvest Hands International and also a donation envelope will be available for a Christmas Hamper for a family from Delta Assist
Christmas Hamper for DeltaAssist family and a TLC household

o Christine Wei (and family), Eva Wilson, and Nathan Wu (and family) are helping us to gather funds from the congregation to support a family of 3 for a Christmas Hamper. Once funds are collected, youth and families will grocery shop before Dec 11, package the items after worship on Dec 12 and deliver to Delta Assist Dec 13-17
o Faye Pedersen (after organizing Christmas Hamper for DeltaAssist for 15 years is stepping back from that) but will help organize the hamper for the TLC household
o Light in the Darkness planning team agreed that we would make available a box for people to make cash donations to the Christmas Hamper at the entrance
Building Issues
o Steeple Repair Project funding
§ Heritage Grant Committee meeting Thursday Nov 18 7PM
Don Jost, our contractor, and myself will be attending the meeting to answer any questions and hopefully receive grant funding to support 50 % of the cost of repairing the steeple.
We have paid 50% to Don and Kevin, the painter, already. Don has graciously waited to be paid in full until after the grant is received.
o AV upgrades
§ Lucy’s brother, Tech specialist, on Nov 18, is assessing our current computer operating livestreaming to determine if we need to purchase a new computer or more RAM, as Soundrite Tech advised. If we purchase a new computer then the old computer could be given to Jenn Gill for use in the office. If not, we will add that to the budget for 2022
o Roof leak in the community hall upstairs
§ Last Sunday we noticed a leak upstairs in the corner near the entrance to the hall from the sanctuary…Larry has called a roof repair company that Kristen worked with in the past. They are coming to assess the damage and repair cost this week.
o We do have an anonymous gift coming in that will help cover costs associated with the steeple repair, other AV costs incurred/upcoming, and roof repair
o Roof replacement:
§ Will need to be assessed in next 1-5 years for replacement…and budgeted starting in 2022
We need to set a budget planning meeting and quarterly reflection time. Suggest budget meeting on zoom before December 15 for council executive.

b.) Student Pastor’s Report

What I’ve been up to:

- Worship planning, leadership, and preaching – and what a joy it has been now that there are people in the building!
- Some visits with members of Trinity, cautiously indoors. I’m extra careful because so far my son has been too young to get the vaccine.
- One week of school – a course on Christian education
- Theology 101 – an introductory course to theological study. A small group from Trinity and Good Shepherd has been gathering to on Zoom to discover who God is, who we are, and what the relationship between God and us looks like. We completed our 5-week course, and at the participants’ request, are doing a follow-up 6-week one.
- Confirmation class has started. While I’m not able to be there every week, I have enjoyed connecting with the youth. I have also done a lot of the overall planning and adapting of the existing curricula.

What’s coming up for the rest of my internship:

- Worship planning, leadership, and preaching continues
- Hopefully visits can continue as well
- Theology 101 will continue
- Confirmation class will also continue
- An Advent study with Pr. Jennifer?
- Christmas worship
c.) Treasurer’s Report
(see attached)

TLC expenditure approval procedure

According to TLC constitution and Bylaws section 3

Any financial expenditure in excess of 10% of the annual budget, not already included in a congregational approved budget, shall require a motion at a properly called congregational meeting, and is considered ordinary business. Council may approve immediate emergency work, to maintain the building in minimal habitable condition, but must call a congregational meeting within 60 days following to obtain congregational approval.

Based on the annual budget, the budgeted income is around $170,000, therefore any expenses over $17,000 and not included in congregational approved budget will require congregational approval.

For the expenses which are included in a congregational approved budget, the receipts need to be submitted to the treasurer. The treasurer will submit payment request to council / signers for disbursement.

For the expenses which are not included in a congregational approved budget, the expenditure request needs to be submitted to council. Once counsel approves it, the receipts can be submitted to treasurer for disbursement.

For the expenses which are paid by credit card, the receipts should be submitted to treasurer for credit card reconciliation. The expenses which are not recognizable to council will be paid by the person who uses the credit card.

For the expenditures which is over $1,000, more than two quotes should be obtained for comparison. So council can vote on the council meeting.

d.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
e.) Worship Committee Report- Jenn Gill

WORSHIP COMMITTEE MINUTES – 1:00 pm, Wednesday, November 03, 2021

1. Opening Devotions – Pastor Jennifer

2.Old Business:

a. Music planning

3. New Business:

Livestreaming update...new download of all software resulted in "as good as it gets" livestream on Oct 3. New AV team schedule set for November. Gareth will continue to be present but no longer paid; volunteer who grooves with TLC worship. Council is in discussion about updating system to include more RAM ($500-$600). These upgrades would allow us to do things such as include people virtually via Zoom during live worship. Livestream was very good last Sunday.
Feedback on Oct 31 Reformation worship with Cari Klaasseen – Some people didn’t watch or attend because of the mix of Indigenous and Christian faith practices. Some people after watching found it valuable and moving. Response in bible study was mostly unanimous that it was really good.
Worship volunteers: kitchen, ushers, AV team, scripture readers schedules posted in kitchen, digital newsletter each week and sent by Olive, Al, Barry, and Jenn...how's it been going? Reminder 4 dozen cookies in freezer to use on Sunday mornings. Getting ping pong table out?

Yes. Barry suggests putting the ping pong downstairs. Quilter tables would need to be moved but this is easy. Allows us to keep enough space between tables in the halls.

ACTION: Start putting ping pong out in the lower hall on Sunday mornings.

Kids' Messages: thoughts on how we offer something more for families with kids? Ask Christina Huang and Vivian Jost to be on a kids ministry team...anyone else interested? No interest expressed.
COVID19 protocols update? See BC Synod latest update for worship communities: https://bcsynod.org/wp-content/uploads/2021/10/Revised-Condensed-Guidelines-10.15.2021.pdf Anyone cold? Worship Team has all been comfortable or warm during service. Do we still need sign in at the door/preregistration online? No.

ACTION: Barry & Larry to review the communicable disease document and make a decision on when/if should at some point stop opening doors and windows this winter. Do we need more air purifiers if not opening doors & windows, for proper ventilation?

ACTION: Jenn to post reminder on website homepage not to come to worship if you are sick

ACTIONS: Jenn - Signage for all doors stating not to enter when sick – sanctuary, back door, front door, side doors, masks are required

Advent planning. Woman in New West makes beeswax advent candle sets, could be offered with packets for families for lighting at home.

ACTION: Uschi to recruit reading/candle lighting volunteers and let Jenn know who is willing to light candles (have them come at 10am their day to practice)

ACTION: Jenn to create sign up sheet for Uschi to take around on Sundays, (lighting starting Nov 28-Dec 24)

Other: Musical evening – musicians to sit in first two rows each side and third row will be empty.

A guest list will be made instead of tickets printed. No limit on guests but some concern about too many people causing discomfort for some. Thinking around 50 max. would be good. May livestream, need volunteers.

ACTION: request volunteers for AV on Nov 20 musical evening during worship this Sunday.

4. Next Worship Committee Meeting: Wednesday, December 01, 1:00pm.

f.) Congregational Life: Michael Robertson
No Report
g.) Building and Grounds: Larry McBride (spokesperson), Barry Jones
(Groundskeeper), Don Jost (Building Maintenance)
No Report - Verbal only

October 20, 2021 minutes

TRINITY LUTHERAN CHURCH

Wednesday, October 20, 2021 – 7:00pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Lucy Qian, Pastor Jennifer, Larry McBride, Michael Robertson, & Vanessa French,

Regrets: Rosa Funderburk-Razo, Maureen Jones, Elina Sigh

1. CALL TO ORDER
Brenda F. called the meeting to order at 7:24pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented with 3 new items added: Christmas Hamper program, potential AV personnel training end date, and scheduling a time for reporting council meeting highlights to congregation.
3. OPENING DEVOTION:

Devotion: Pastor Jennifer did a scripture reading of Psalm 46 and a prayer as we acknowledged recent church family passing and those suffering health issues.

PREVIOUS MINUTES – September 22, 2021

MOTION: MSC
THAT the previous minutes be adopted as presented.
4. OLD BUSINESS

a. AV Equipment Update & training for Recording/Live Streaming – ongoing (See pastor’s report for more details).
b. Stephen’s Ministry Start-up – Ongoing (see new business for details)
c. New Main Office computer – Quote received. Purchase proposed for 2022
d. TLC Rentals – awaiting more info from Diane regarding interest by UBC Summer Camps and by the Boys and Girls Club – TBC
- Separate executive meeting required to discuss TLC rental agreements/ fee increases – Completed
- Clarification on quantity of time Lisa invests for clean-up after rentals – Completed.
- Korean Congregation potential rental of church – No further correspondence/interest received from the Church. Item closed.
e. Heritage Grant Update – Amended application submitted today. Awaiting Grantor’s response. See pastor’s report for more info.
a. Gerry’s Request for Music Equipment – Nothing (no meetings/choir) arranged to begin prior to November due to prior commitments and then likely choir to meet in person

b. Summer youth jobs:
Diego’s work term completed – TLC to provide final report to Grantor. Ongoing
Christine continues to work up to end of Nov 2021 – Grant application paperwork pending work term completion.
c. New computer for power point system so that camera and sound computer not affected by it – Purchased by anonymous donor
d. Upstairs bathroom toilet seat replacement – Church replaced bathroom seat and costs (voluntarily) covered by church. (Not YPOSBC)
e. Proposed Musical Evening Event – Rosa, Brenda, Diane, and Andrea are in the task force for organizing event.
Still requires recruitment of volunteer musicians.
Tentative event date: Nov 20, 2021
f. Consider investing in logitech.com microphone/camera for medium size groups to be both on zoom and in person. Systems in use at other churches are Snowball Ice Microphone or Logitech System
Looking for quotes only at this point.
Quote received from David (Soundrite).

Brenda (YPOSBC) will send to Pastor and Lucy a similar quote for equipment bought by YPOS recently (an alternative option to David’s quote/ for comparison)

5. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastor’s Report be accepted as given.
Discussion:
I. Date for council to meet to be confirmed with members absent at today’s meeting.
II. Church will be open for in person worship on Sunday Oct 23^rd and persons attending will watch the full Synod service online on the Church’s screens. Coffee time after.
III. Church will give $175 Honorarium to visiting Speaker Carolyn Klassen.
IV. Stephen Ministry Training – Currently Planning a presentation for the Congregation to outline what this program is about sometime in November. Training Course could be added to next year’s budget with congregation’s interest in program.

b) Student Pastor’s Report – Elina Sign
No Report
c) Treasurer’s Report
MOTION:MSC
That the Treasurer’s Report be accepted as given
Discussion:

No concerns currently with TLC financials despite major expenses to-date due to steady contributions and unbudgeted rentals.

Council to review how to attain member approval to release (excess) Dedicated funds for items/projects that are no longer required or completed and use for other projects.

Contractor had indicated willingness to wait for TLC to receive grant prior to payment, however, grant payment is extended beyond expected time and grant approval is uncertain - TLC will pay 50% of cost of steeple upgrades’ quote to contractor ahead - while awaiting a response from Grantor.

1.5% max. increase yearly allowed for rentals rates - TLC will pursue this rental increase.

d) T.L.C.W.
No Report
Discussion:
- Quilters and Knitters are meeting at church every Monday from 9 – 2:30pm
- Fundraiser is planned for Nov (Musical Evening) to help Harvest Hands.
- TLCW contributed $1200 towards AV System.
e) Worship Committee
Report attached
MOTION:MSC
That the Worship Committee Meeting Report be accepted as given
f) Congregational Life –
Verbal only
Discussion:
- Michael and Barry discussed that men’s social meetings are to be postponed until Next Year.

MOTION:MSC

That the Congregational Life verbal Report be accepted as given

g) Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
Verbal Report (by Larry M.)
Discussion:
Rainwater run off overflowed into church once again during heavy rainfall event. Larry and Barry placed a 2x2 wooden stopper and cleaned gutters to help alleviate the problem. It is hoped these works will address issue and prevent recurrence.
Battery Backup system for sump pump in basement – Larry has determined that the battery (~3years old) is no longer able to take any charging and has to be replaced.
Larry will purchase a new battery this week. Estimated at approx. $230 to buy a new battery. Larry to be Reimbursed for cost of battery investigation (battery charging fee unknown currently) and new battery.
Near the Sanctuary’s door paint was noted to be falling from the ceiling, suspected as caused by an old (repaired) leak. Larry will investigate.
MOTION:MSC
That the Buildings and Grounds verbal Report be accepted as given

NEW BUSINESS

1. Changing the order of the meeting agenda is proposed for future meetings.
Order proposed: New Business, old business, followed by Reports.
2. Homelessness Services Association of BC (HSABC) request/proposal (attachments included) – approached with request to utilize TLC space as shelter
Discussion:
No need for TLC volunteers to assist
Noted that the Program carries $5mil coverage for liability regarding question on potential property damage.
Chloe is Metro Van coordinator for the program
Action: Council to send in questions for program director (Chloe) to Brenda who will forward complied questions to Chloe for comment.
E.g. – question on Storage/ putting away items (beddings etc), cleaning, Shower provisions, timing of shelter usage, seasonal commitment vs years, use of kitchen, how will they regulate arrivals/departure of persons in need, What spaces in TLC building is to be used for program, How will program affect Sunday Service if shelter is required on Saturdays, how will program affect building usage by minors (daycare or Boys and Girls Club usage) or regular renters, is compensation expected?
- Need TLC questions submitted within no more than a week from Oct 20^th
3. Honorarium to Jessica Spanza to update the Church’s fish logo
MOTION: by Brenda to authorize max. $250 honorarium for Jessica Spanza regarding commissioning an updated (fish) Logo to be used by Church as Church’s Identifying logo.
SEC: Michael
CARRIED

4. Quarterly Council Reflection on moving forward with Risen Christ, including recruiting a task force to look at Truth and Reconciliation Calls to Action - conversation on this proposed in November – Date and location TBC (likely via Zoom)
5. Stephen Ministries –planning an information video to be played for the congregation during after-service coffee in November; perhaps funding would come in (donations?) and seeking training be completed before Christmas. Or TLC can set aside funds in 2021 for 2022. (See Pastor’s report for details).
6. New office chair for Office Admin. – Jen & Pastor plans to shop next Thursday for purchase of new chair, potentially from Costco.
7. Delta Assist Hamper Program

MOTION: by Brenda that Council agrees to support this year’s program.

SEC: Larry

CARRIED

Assigned – Brenda will let Faye know TCL will support program and Faye can coordinate with Delta Assist.
8. Report to the Congregation on Council Meeting Highlights of Oct 20^th meeting
Action: Michael and Brenda will meet Wednesday 27th to record message for congregation about this Oct 20^th meeting.
9. Request by member to set end date of Volunteer’s AV Training Sessions (by Gareth) with question on whether to offer payment for sessions beyond an end date.
Motion: by Vanessa that TLC not set a defined end date to AV training volunteer’s time. TLC to offer a gift to acknowledge the continued efforts of Gareth as suggested by member.
SEC: Larry
CARRIED
Discussion:
System still not functioning well, with no clear understanding of the problem causing lag between audio and video. More time required to work out issues.
ACTION: To ask if Congregation interested in contributing to gift purchase
To ask Gareth when we can expect to receive a manual /how-to guide on running the System.
10. NEXT COUNCIL MEETING: Nov 17, 2021 @ 7:00pm
11. ADJOURNMENT AND CLOSING

Meeting closed at 9:33pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report October 2021– Pastor Jennifer

October 2021 Pastor’s Report

Dear Council,

We are long overdue for a retreat time (a conversation that is not a business agenda but rather listening and reflecting together about God’s call to the TLC community) since pandemic and new council elected in Feb. We need to clarify council liaison roles in relationship to ministry areas and to reflect on the Moving Forward with the Risen Christ Reflection Guides. Here are possible times to meet on zoom for our first Quarterly retreat time that allows us time to pray, dialog and discern God’s call to Trinity Lutheran for the coming year:

Wednesday Oct 27 7-8PM

Monday Nov 1 7-8PM

Wednesday Nov 3 7-8PM

Please consider each of these dates…we would meet no longer than an hour. And I would get a reflection guide out to before that for you to take time to consider the responses from Moving Forward with the Risen Christ.

Building and Grounds: Thank you to Larry for stepping forward to take the lead on multiple building issues that have arisen in the last month: water leaking into basement, furnace replacement, battery charger for back-up sump pump. And thank you to Christine and Don for completing the Heritage Grant re-application with a second estimate and adjusting the total grant requested by eliminating the security system. Jenn Gill is putting this all together and getting it sent in this week so that the Heritage Grant committee can consider it in November at their meeting. And thank you to Lucy for getting the furnace installed and tested the past week…we will use the furnace on Sunday for worship.
o New rental requests: UBC STEM camps for summer 2022, childcare? Before/After school care? Follow up with Diane for current requests.
Worship:
o Livestreaming: We continue to train and tweak our livestream of worship with Gareth’s guidance. Gareth is keen to continue with us for as long as it takes and is surprisingly fed spiritually by worshipping with us, so that motivates him to stay.
o Barry Jones, Olive Peterson and Al Stich are now organizing the AV, kitchen and usher teams for each month. And we do have some new people signing up to help.
o We continue to have new people come to worship, looking for a place to call home…and some are even eager to contribute financially. The Spirit is at work, drawing people. Our efforts to offer hybrid worship will continue to bear fruit in ways we cannot predict or control. Thanks be to God and the AV team!
o Reformation Sunday Oct 31: Inviting guest speaker: Carolyn Klaassen to share sacred fire (candlelight), smudging, drumming, kids message and her story. Honorarium of $175 to thank her for leading us in worship and exploring our relationship with indigenous community. Worship team planned this on zoom Oct 19^th.
§ Truth and Reconciliation Commission of Canada: Calls to action pamphlets will be distributed.
Stephen’s ministry training for Maureen and Sherry. Set aside funds in budget for 2022 or offer before Christmas 2021? Stephen Ministry sent a packet to guide the presentation; Sherry and Maureen have a packet of materials and are planning a presentation (20 minutes) to congregation during coffee hour in November…if people are keen and willing to contribute funding, they could be trained before Christmas. They are eager to move forward. As we consider training Stephen ministers beyond Maureen and Sherry, remember this is an investment empowering people to love one another with tools and skills that could also be fulfilled by hiring a part-time retired visitation pastor, which would be much more costly in the long run, at $35-40/hour for 20 hours/month or $8400/year. Stephen Ministry Costs include:
o $1675 (US) one time fee to enroll our congregation in what could be a ministry that lasts for decades, offering pastoral support to the TLC community and outreach to those who are struggling in our neighbourhoods/workplaces
§ Includes access to a team of consultants, and on-going resources for 13,000 congregations around the world
o $1500 (US) per person for training
§ Bridge Leaders training course is offered on-line
§ $187 (US) for Leader’s Manual:
o Our contact is Isaac: 314-428-2600
Walking in Faith (aka confirmation) for youth Grades 7-12
o Exploring Lutheran catechism, prayer, and adult faith stories on zoom. Weekly meetings facilitated by Pastor Jennifer, Pastor Nathan Fong (Grace Lutheran Burnaby), Pastor Vida Jaugelis Gloria Dei Interim North Vancouver), and Student Pastor Elina Singh.
o Elina is preparing the curriculum outline; we are inviting adults to share faith stories once a month with youth asking questions and we hope to offer field trips to various multi-faith communities and bonfire/eco service events.
o So far about 10 youth are participating from three congregations
o Lucy and Jocelyn have offered to be parent organizers for in-person events. Thank you!
Synod Assembly Thursday Oct 21-Sunday Oct 24, Election of New Bishop, synod wide livestream for worship on Oct 24, and Learning Day Oct 23:
o https://bcsynod.us19.list-manage.com/track/click?u=fb2b333d899bcb82b66768ea0&id=91c90db1b0&e=679e29d156
o Share flyer and registration info for those interested at https://bcsynod.org/event/bc-synod-learning-day-with-rev-susan-beaumont/?instance_id=800
Internship continues through December 2022: Student Pastor Elina continues to offer Theology 101 for a few more weeks. 7-10 people have been attending for a rich conversation. In November she will be presiding/preaching at Trinity Nov 7 and 14. Then at Good Shepherd Nov 21 and 28. We are planning an Advent focus together. And she is active in the Walking in Faith confirmation dialog planning and leading.

october 06, 2021 Special meeting minutes - EMERGENCY MEETING

TRINITY LUTHERAN CHURCH

Sunday, October 6, 2021 – 7:30pm via Zoom

Emergency Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Pastor Jennifer, Maureen Jones, Lucy Qian, Vanessa French & Michael Robertson

Regrets: Rosa Funderburk-Razo, Elina Sigh, Larry McBride

SPECIAL MEETING TOPIC: QUOTES FOR PROPOSED NEW FURNACE PURCHASE

DISCUSSION: Council compared quoted amounts received for replacement of furnace supporting the Sanctuary area (only), and deliberated on the pros and cons of Single vs 2 stage furnaces, Lennox vs American Standard brands, and reviewed the expected usage time of machine (usually limited to 1 day a week usage), effect on gas bills going forward, consumer product reviews, current state of church financials - keeping in mind known upcoming major expenses, relationships with contractors, contractor previous track records, anticipated life span of brands, warranties provided, and parts availability and replacement expenses.

MOTION: Maureen made a motion that TLC accepts the quote by All Time Heating, Plumbing and AC for the purchase of a Lennox 1 Stage Gas Furnace for ~$5,635 including GST.

SEC: Michael

CARRIED

Action: Lucy to advise All Time Heating and Plumbing to proceed and will ask Steve (ATHP & AC) to assess filters on existing heaters on whether require servicing. Ask Ryan Heating about filters for heater in ceiling (the one installed by Ryan Heating) and when it needs to be replaced. Brenda to advise Ryan Heating on the decision, Pastor will mention in announcements that TLC has chosen a replacement furnace and it is expected to be installed next week.

MEETING ENDED: 8:38PM

Respectfully submitted, Vanessa French

september 22, 2021 minutes

TRINITY LUTHERAN CHURCH

Wednesday, September 22, 2021 – 7:00pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Vanessa French, Pastor Jennifer, Larry McBride, Michael Robertson, & Lucy Qian, Elina Sigh, Maureen Jones

Regrets: Rosa Funderburk-Razo

1. CALL TO ORDER
Brenda F. called the meeting to order at 7:10pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented with new add on accident with toilet seat
3. OPENING DEVOTION:

Devotion: Pastor Jennifer did a reading from Sojourners’ Magazine on a Reflection on National Day of Truth and Reconciliation” written by George Tinker.

PREVIOUS MINUTES – July 28, 2021

MOTION: MSC
THAT the previous minutes be adopted as presented.
4. OLD BUSINESS
a. Rental House Questions – Addressed. An agreement with renters was achieved on repair items.
b. AV Training – ongoing. Trainers expressed willingness to continue until Trainees are comfortable with system.
c. New Office computer – Quote received. Item added to next year’s budget. Computer data backup system purchase also proposed.
d. TLC Rentals – some renters have opted to postpone resumption at least until October, while some renters have already restarted in September.
Proposal for possible Friday night sewing class by Lisa P. received – TBC
- Separate executive meeting required to discuss TLC rental agreements/ fee increases – Not discussed.
- Clarification on quantity of time Lisa invests for clean-up after rentals – not discussed.
- Korean Congregation potential rental of church – Not discussed.
Action: Brenda to follow-up with Diane P. on status of renters/rentals, and ask Diane to check with the Boys and Girls Club After School Program regarding whether they are still interested in renting TLC Space.
e. New Vacuum hose - new hose & attachments purchased - Some wall connection points did not fit the new hose (problem with wall connection). – Completed; wall connections fixed.
f. Gerry’s Request for Music Equipment – Question on whether equipment needed now with in-person worship resumed. – Ongoing, seeking free services
Assigned: Brenda & Rosa to follow up with Gerry
g. Stephen’s Ministry Start-up - Ongoing
Question on whether we can coordinate with Elina to develop an in-house program instead? – Item Tabled

h. Church Steeple Repair/Painting – Works Completed. (See related info below)

i. Videos to communicate Council Meeting and other church updates – still required; either in-person during service or via video recording – Volunteers required for each announcement.

Assigned: Michael has volunteered to deliver the next communique. Brenda will help produce video.
Maureen has volunteered for one announcement later in year – date TBD.

j. Council ministry areas:
Pastor looking to further develop youth programs, faith formation groups and congregational life, Pastor looking for volunteers outside council who may report to council - ongoing

k. Summer youth jobs:
Diego has officially completed his work term - paperwork for (salary) grant completed and awaiting response.
Christine continues to work up to end of Nov 2021 – Grant application paperwork pending work term completion.

5. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastor’s Report be accepted as given.
Discussion:
I. Need someone to review best and/or most economic microphone/camera equipment to accommodate in medium size groups meetings to be held both on zoom and in person simultaneously. Proposal to ask Soundrite to make recommendation on equipment and provide quote.

Assigned: Brenda to follow-up with David of Soundrite

II. Further info to be presented about the Stephen’s ministry program. Ongoing
III. Heritage Grant update
a. City/Grantor requested TLC provide a 2^nd estimate from another contractor. Jenn and Christine will follow-up
b. Grantor has requested a revised grant application to correct
o the dollar amount requested: The amount must equal or be less than half the job quote,
o remove ‘security system’ from application (item not applicable),
c. Grant expected to be reviewed in November
IV. Michael and Diego to assist in organizing the proposed Musical Evening Event scheduled in Oct., along with input from Gerry P.
Still requires recruitment of musician volunteers.
Tentative event date: Oct 16, 2021
b) Student Pastor’s Report – Elina Sign
MOTION:MSC
That the Pastor’s Report be accepted as given.
c) Treasurer’s Report
MOTION:MSC
That the Treasurer’s Report be accepted as given
Discussion:

Non-budgeted Rentals and Donations were received. These have helped bolster income and reduce deficit. Regular income remains steady.

AV equipment upgrade (computer) was donated anonymously.

d) T.L.C.W.
No Report (TLCW is not meeting during covid)
e) Worship Committee
Report attached
f) Congregational Life –
Verbal only
Discussion:
- Michael and Barry discussed a lunch social (instead of breakfast) at Kalmar Restaurant, King George Hwy. No bible study included - Date to be determined.
- Next men’s breakfast following (above) lunch social will include bible study potentially
- Soul Sisters have resumed meeting in person
(See Pastor’s report for more details on other socials occurring)
g) Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
No Report
Discussion:
Rainwater run off overflowed into church at renovated heritage wing via doorway (south side) during September 17th rain event.
Barry and Don have worked to dry the area.
It is hoped this is a single incident due to the unusually heavy rain event, and that it should not occur under standard rainfall events.

NEW BUSINESS

1. Honorarium to Jessica Spanza to update the Church’s fish logo – Item Tabled
2. New computer for power point system so camera and sound computer would not be affected by it – Barry Jones has offered to buy it (possible refurbished unit?) – Item Tabled
3. New office chair for Office Admin. – Purchase of a new chair has been approved following complaint of discomfort with present chair/ergonomics, and a request by Jenn for new chair. Jenn will test and select her preferred chair at cost within reason.
4. Upstairs bathroom seat to be replaced. Broken during YOPSBC rental.
Assigned – Larry will purchase and replace, and cost will be reimbursed by YOPSBC. Consider soft close type of lid.
5. NEXT COUNCIL MEETING: Oct 20, 2021 @ 7:00pm
6. ADJOURNMENT AND CLOSING

Meeting closed at 8:31pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report Sept 2021– Pastor Jennifer

Dear Council,

Existing, developing and suspended small groups for learning and caring:

Sunday Exodus Bible study: started on zoom Sept 19 12:45-2PM
Bilingual Bible study: started with zoom Sept 19 12:45-2PM, but may shift depending upon availability of Mandarin speaking families
Soul Sisters: gathering at Andrea’s weather allowing…indoors in future?
Social Hour with Flemigs: gathering out behind church…indoors in future?
Caring Call team inviting people to gather for coffee at White Spot with their monthly check-in over next two weeks.
TLCW and Men’s breakfast has been suspended for now.
Need for tech equipment to host hybrid small groups at TLC in the lounge: quote from David at Soundrite, Logitech or Snowball ICE microphone

Stephen’s Ministry intro with some Care Receiver videos (I’ll show them during the council meeting)…more info once the packet arrives that we have ordered. Maureen Jones and Sherry Thompson are eager to be trained as soon as this fall.
Confirmation Collaboration with Grace Lutheran in Burnaby and Student Pastor Elina

Reaching out to Pastor Nathan Fong and Student Pastor Elina as we find a weekly time to check in with youth confirmation age (Grade 8-12). This will involve a parent/youth meeting scheduled in October to talk about the parameters of confirmation. Then a weekly zoom video call for 30-45minutes.

Heritage Grant update

Being reviewed by City of Delta staff: File Number: LU009298

Application Type: Heritage Grant Application

Subject Address: 11040 River Road, Delta

Your file has been assigned to the following planner for review and processing:

Tory Lawson, Planner

City of Delta

Planning Department

tlawson@delta.ca

604-946-3326

Your assigned planner will reach out to you in the next few days to introduce themselves and to confirm whether any additional information is required at this time. Please note that the initial file review and referral process may include other departments and outside agencies. Following the initial file review and referral process, your assigned planner will contact you to provide application review comments and an overview of next steps.

I left Tory a message on Sept 21 by phone and e-mail, and spoke with her. She has sent some requests that council needs to follow up on. I will forward the e-mail to council for our discussion tomorrow evening.

We will need to get a second quote on the project, which will be difficult since the work has already been completed. Do any of you have contacts with contractors who would consider giving us a quote under these conditions? I have reached out to Don Jost to find out if he can suggest any contractors who may provide this for us…
They will not consider funding a security system so we need to remove it.
We need to clearly request 50% of the total cost, to the dollar amount. That is the maximum we will receive, so that will need to be changed.
Once all this info is received Tory will bring it to the Heritage Grant committee in November so we need to consider paying Don Jost likely before then. I have asked him what his deadline for invoice payment is.

Worship In Sanctuary and Livestream update

Gareth Griffiths, Soundrite Tech, continues to work with and train our AV team. Sept 19 was our first successful, full, audible worship service livestreamed and recorded for future viewing on YouTube. Currently, less than 5 households are tuning into the livestream. We have averaged about 30 people in the sanctuary the last three Sundays. And 47-70 hits on the YouTube recording of worship in the weeks following. Magnar in Halifax is still tuning in, as well as Linda Bartman on Vancouver Island. So our reach is greater than ever before each week, thanks to technology installed and funded by Chris Pedersen and several generous donors.

We are still training people, teens and adults, and have added a second computer to handle livestream and camera, while the ipads cover audio (one for Gerry up front and one for audio tech in the back). We still need to have an increased audio for congregational response/singing. We will work on that this coming week. If the current microphone is inadequate we will need to purchase a new one.

Vaccines are not mandatory for attending worship. Masks are mandatory. Ventilation with open doors/windows is happenings. Will discuss at next Worship Team meeting Oct 6, 1-2PM on zoom.
Coffee indoors

Strongly recommend double dose vaccine for removing masks to eat/drink/sit at tables, ages 12+

People can attend coffee without removing masks if they are unvaccinated…could be outdoors as well

Wearing masks for any movement in community hall
No switching between tables
Highly recommend every child ages 5-12 wear a mask while attending

Parents/grandparents asked to ensure children stay with them at their table.

Musical Evening at TLC in October?

Congregational Life follow up…with musicians Gerry, Jeff, Diego, Andrea, Larry, Christina…pulling them together to talk about and organize such an evening…where to start?

Pastoral Care visits (5-10 weekly by phone or in person)

I continue to aim for at least one pastoral care visit daily either in person or on the phone and have begun to visit people in care homes last week. I wasn’t permitted to visit until fully vaccinated, which happened in early August. But then went on vacation to the US. Upon return, had to wait 14 days before care homes would allow a visit from me.
There are on-going needs for people in our congregation to which I cannot attend on a weekly basis. Training Maureen and Sherry would allow a significant expansion of pastoral care ministry, since they would not only be trained but become trainers for more care givers and organize the Stephen Ministers connections to care receivers. This would open up space for me to develop more faith formation learning across all ages as well as build missional community connections.

Managing Post Concussion Symptoms/Whiplash

I continue to go to weekly active rehab, physio and massage to manage post concussion symptoms and recovery of strength from whiplash injury. Fatigue, anxiety, light sensitivity, brain fog impacting sermon preparation and delivery as well as computer work, dizziness, and sleep interruption continue to be challenging for me

b.) Student Pastor’s Report

What I’ve been up to:

- Worship leadership and preaching, covering the pastors’ vacation time
- One summer course on preaching
- Outdoor visits during the summer – on people’s yards, at the church on Thursdays, and on Sunday morning walks
- I joined the families and youth for their Deep Cove outing and two of the campfire events at the church
- Two weeks of vacation at the end of August
- One full year of internship! How time flies…

What’s coming up this fall:

- Worship leadership and preaching continues
- Hopefully visits can continue as well
- Theology 101 – a brief introductory course to theological study. The course material we will use is by LTS’s Lay Academy. This course will be on Zoom, on Thursday evenings starting October 6^th.
c.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
d.) Worship Committee Report- Jenn Gill

WORSHIP COMMITTEE MINUTES – 1:00 pm, Wednesday, September 01, 2021

1. Opening Devotions – Pastor Jennifer read Psalm 146

2. New Business:

a. Hybrid worship: Going well considering amount of anxiety still, people attending are enjoying it, new coffee pot makes great coffee (add to newsletter: thanking Flemig’s for donation of new pot, after having repaired the other several times after many years of use). Olive has struggled to find volunteers for worship team roles, and same challenge for readers. Sign-up sheet will be created for worship team roles in the coming months and requesting people to join the teams moving forward. Scripture suggestion: recording on Zoom and embedding into PowerPoint. 31 people in person last Sunday, August 29. Livestreaming still not working. Gareth is committed to having us set up and able to use livestream before leaving us on our own with it. We’ve paid for 16hrs but he will give more time if needed. For email to readers today: Ask - Are you willing to come in person and/or be recorded on Zoom?

Coffee hour: Barry suggests option for indoors: double vax required, masks until seated, keep to 5-6 people at a table, others like the idea, policing coffee hour- work as a team to remind others about following guidelines. Put indoor guidelines up in large print on table tents

Diego will put on a musical evening on a Sunday in the sanctuary (volunteers to work on this event – Gerry? Andrea? Jeff? Email those 4 submitting the idea that was floated for musical evening, 2 sittings at different times, in October in place of Oktoberfest (fundraiser for Harvest Hands and TLC expenses – building repairs/AV upgrade) Jones’ honey and jam could be available and Liz’s cakes CC: Liz and Barry and Maureen

b. music planning: send email to volunteers with resources for music planning resources that we use, once monthly planning meeting, Brenda interested depending on when (evenings best), Gerry, Uschi, Pastor Jennifer, send email to whole Worship Team email group to see who is interested (Dana? Olive interested?)

Choir: exploring the idea of online rehearsals using CleanFeed. Gerry, Rosa, and Brenda have tested with lots of echo, still looking into it. Gerry purchased a piece of equipment for this.

c. Skit/Kids’ Message: kids’ message on Zoom worked really well. Pastor does not want to gather children together for message in-person during worship. (Small children not always wearing masks) Zoom meeting could be resumed once monthly, (weekly was a lot for Pastor). Worship Team members found it valuable and enjoyable to have the kids’ message embedded directly into the PowerPoint/service. Could meet with the children weekly but just record once monthly.

To add to worship team email: Ask Gareth how to make order of service & translation accessible from livestream and recording on YouTube (Ask - will there be a live chat stream during worship/moderator?)

d. Altar guild - Pat wanted to know if there are other responsibilities for altar guild – flowers etc. Pastor Jennifer will talk to Pat
e. Welcome Back Picnic, September 12 –postponed until it is safe to move into stage 4

Wording for preregistration: For coffee: if coffee is moved indoors, we will require that visitors are double vaccinated to attend, proof of vaccination may be required.

4. Next Worship Committee Meeting: Wednesday, October 6, 1:00pm.

5. Adjournment and closing prayer

e.) Congregational Life: Michael Robertson
No Report – Verbal only
f.) Building and Grounds: Larry McBride (spokesperson), Barry Jones
(Groundskeeper), Don Jost (Building Maintenance)
No Report

July 28, 2021 MINUTES

TRINITY LUTHERAN CHURCH

Wednesday, July 28, 2021 – 7:00pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Vanessa French, Pastor Jennifer, Larry McBride, Michael Robertson, & Lucy Qian

Regrets: Rosa Funderburk-Razo, Elina Sigh, Maureen Jones

1. CALL TO ORDER

2. ADOPTION OF AGENDA

MOTION: MSC

THAT the agenda be adopted as presente

3. OPENING DEVOTION:

MOTION: MSC

THAT the previous minutes be adopted as presented.

4. OLD BUSINESS

a. New Vacuum hose -

new hose & attachments purchased - Some wall connection points do not fit the new hose (problem with wall connection). –

Ongoing

Action: Brenda & Barry are trying to investigate/fix connections

Larry will schedule repairs, organize with Lisa

b. Gerry’s Request for Music Equipment – Question on whether equipment needed now with in-person worship resumed. -

Ongoing

Assigned: Brenda & Rosa to follow up with Gerry

c. Stephen’s Ministry Start-up - Ongoing

d. Church Steeple Repair/Painting

– Discussion Concern over Grant clause that stipulates that works cannot commence prior to grant approval. However, Steeple works are progressing prior to grant application.

- Pastor called and asked Granters if it would be a concern to start prior to approval - with no response to date - & advised Granters that church will continue with works, and we hope that it will not affect the grant’s approval.

Church is a registered Heritage Bldg

Question raised on whether there are other repairs needed at church that can be added to the current grant application – Works would only start after grant approval.

- Consider adding Framework/ Structural beams under church front doors (ramp area) - a major repair project - to grant application.

- Possibility of adding church security system to combat recent concerns of arson and vandalism - possibly add to grant application.

e.
Videos to communicate Council Meeting and other church updates – question on if still required with resumption of in-person service.

f.
Council ministry areas:

g. Summer youth jobs:

Second youth, Diego, hired.

Refer to Pastor’s Report (below) for details.

h. Request to consider investing in Logitech microphone/camera for medium size groups to be both on zoom and in person. Create a survey re: why/how of hybrid ministry time/method – Item Tabled for now

5. REPORTS:

Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.

a) Pastor’s Report – Pastor Jennifer

MOTION:MSC

That the Pastor’s Report be accepted as given.

Discussion: Totem Pole Project:

- Members feedback about Totem Pole questioning need for pole and its cost at this time.

- Status of project – no feedback from First Nations Elder Ruth Adams on issue, so project is on hold.

- Also, council will require task force to gather feedback from church members on Project before proceeding.

- Already received grant (Small Neighbourhood Grant and Synod grant) for Totem Pole project – may need to return monies if project does not go forward.

b)

Student Pastor’s Report – Elina Sign

No Report

c)

Treasurer’s Report

No Report (verbal)

Discussion:

- Non-budgeted expenses to come are concerning from budget perspective, as regular offering lagging (approx.. $10k off budget estimate). Hoping Rental Fees will help offset costs.

Upcoming major expenses include:

New Computer for Office. –need to look out for deals.

Considered not critical at this time

Treasurer (Lucy) requests proper quote for proposed computer

ACTION: Lucy to send report before next meeting.

d)    T.L.C.W.
No Report
(TLCW is not meeting during covid)

e)    Worship Committee

No Report
(embedded in Pastor’s report as WORSHIP and part of the Task Force for Re-Opening at this time)

f)      Congregational Life –

Verbal only

Discussion:

-       Michael and Barry discussed a lunch (instead of breakfast) at Kalmar Restaurant, King George Hwy - Date to be determined.

-    Just a Men’s social for next meeting - No bible study included

-       Next men’s breakfast following social will include bible study potentially

-       Soul Sisters have resumed meeting in person

(See Pastor’s report for more details on socials occurring)

g)    Building & Grounds (B&G) – Larry McBride
(spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)

a.     House -Tenant Queries (maintenance on parsonage)

-       Larry will consult with Don J. about extensive repairs required for parsonage to determine what works are necessary and its cost – expected at $5K-10K

-       Topic to be revisited once inspection completed.

b.     AV Equipment Update & training for Recording/Live Streamin

Discussion:

- New System Costs + Ops Training = approx. $5k total

- Quote by Soundrite Services received for $3,798

- Training for AV included in quote – offered 50% off for non-profit status of church ($1200 quoted already takes into account reduction),

- Plus cost of 3 IPADs to operate system

-    received donation of $2500 towards project.

-       working on scheduling of training sessions for live streaming/recording operation of equipment

-       IPADs were purchased at family rate - 3 IPADs already ordered by Chris and cost reimbursed

-       IPADs are required as part of the system upgrade, help in making it easy for single person operation.

-       50% deposit for Soundrite Services invoice to be paid this week

-       Concerns raised at how project was handled/ lack of proper procedure – Council did not get a chance to vote and approve expenditures for this $5k project before purchases were completed - Project went ahead without formal approval – acknowledges that council should have been consulted prior and that efforts must be taken to prevent similar occurrence in future.

c.     “New” main office computer – item tabled

The computer (desktop) purchased for church last year (sometime during Pastor’s sabbatical) was reviewed and found not suitable for office use - believed to be outdated. A Renewed request for a new computer purchase received July 28th

ACTION:
Brenda to request that Jenn sends computer quote for review.

d.     TLC Rentals Existing and New

Separate executive meeting required to discuss rental agreements/ fee increases -

Including assessment of Church services fees (weddings, funerals etc.)

-       Need input from Lisa/cleaner as it impacts costs for rentals.

-       Parties returning are:Steph, TOPS, FVQG, YPOS

-       Rental fee not received from YPOS, Brenda advises

-       Consider Charge/fee for Clean-up for regular renters (charge if clean-up protocols not followed) and for one-time users.

-       Diane, Lucy & Pastor part of Task Force c/w input from Lisa,

-       Korean Congregation interested in rental of church again, but there are scheduling conflicts. Awaiting response on whether Korean Church is willing to meet another time/day to resolve conflicting rental times.

e.     Honorarium to Jessica Spanza to update the Church’s fish logo –
Item Tabled

f.      Consider investing in logitech.com microphone/camera for medium size groups to be both on zoom and in person. Create a survey re: why/how of hybrid ministry time/method? – I
tem Tabled

g.     Council Ministry Areas – item tabled

6.
NEXT COUNCIL MEETING:   Sept 22, 2021 @ 7:00pm

7.
ADJOURNMENT AND CLOSING

a.)
Pastor’s Report – Pastor Jennifer

Worship:

In-person worship: July 25, 25 people pre-registered and attended, 26 households watched on YouTube.

Thank you to all the volunteers helping to make in-person worship happening, in particular, Barry, Maureen, and Larry who covered covid19 protocol and hosted the first outdoor coffee hour. Olive Peterson is getting the kitchen serving team back in gear for coming weeks, as they learn from Barry and Maureen. Pat Johnson is covering the communion serving kits to be distributed to each worshiper, with Barry’s guidance, until Sept 12 when we will have communion serving teams back in place.

Livestream install and training: We are working with David Sawchuk, Sound Rite technology, and his assistant Gareth, who will install the audio system compatible with our visual system on August 4. This will allow live-streaming. And it will involve training a new AV Team during August. Those who are potential AV team members include: Vicky Wei, Nathan Wu, Eva Wilson, Christian Ramirez, Larry McBride, William Wei, Jack Valkenier, Barry Jones, Christina Huang. Our goal is to create two teams that could alternate Sundays but if everyone is interested and trained we could have four teams. Christine Wei is organizing the training events with Gareth.

Total costs to be discussed at council meeting

Steeple repair/painting and shed painting

Don Jost, Kevin (painter) and Diego worked on the steeple repair/painting last week with lift rented.

Included cleaning gutters and other repairs…details in the final invoice yet to arrive

Diego continues to paint, guided by Don and Kevin

Jessica Spanza taught Diego how to paint and he completed the shed for the snow blower

Diego and Christine have completed a draft of the Heritage Grant application to the City of Delta. Once submitted it could cover up to 50% of the total steeple repair. We will know some after submitting it by August 29^th

Christine has asked Don Jost for the final invoice…not sure what it is yet

Totem Pole carving potential community project engaging local carvers Neil Bruce and his friend is on hold until we hear from the Tsawwassen First Nation. We are looking to build relationships and respond to the Calls to Action from the Truth and Reconciliation Commission for churches, through this project. But that cannot even be explored until we connect with Elder Ruth Adams. Student Pastor Elina Singh is reaching out to Carolyn Klassen as well, as we look for ways to work together across indigenous and non-indigenous communities on a potential memorial totem pole.

BC Synod Missions committee grant ($2500 and more if needed) and small neighborhood grant ($350) have been secured if we move forward with this project in some form. The grants would need to be returned if nothing develops (by Nov 2021 for the small neighbourhood grant).

Family/Intergenerational Ministry

Deep Cove Family day: five families participated. Organized by Christine. Rented a kayak and sup; $35 of rental covered by TLC Youth ministry. (more could be covered if council approves) Families share a picnic together with each family bringing food.

Campfires on Sunday nights for families of young kids and teens with faith storytelling from adults:

Families with young kids: Christina Huang and Diego offering an alternative to kids day camp for families to gather August 8 and following Sundays. We have ordered multiple ‘camp-at-home’ packets to distribute to families. Gathering them for campfire is a way to do one of the art projects together and introduce the story of Jacob’s Dream of wrestling with an angel as the focus.

Faith Storytelling for teens and adults: Christine is inviting several TLC members to share their faithstories over several Sunday or Saturday nights in August/September. Youth have generated some questions about walking the way of Christ that adults are reflecting on as they share their stories.

Intergenerational Camping for families: Sunday to Tuesday August 22-24 at Chilliwack Lake Park

Six families are committed to camping. Day visits from others are welcome. Christine is organizing with all the families through zoom. Hiking, kayaking, campfires, one shared meal, storytelling, games.

Canada Summer Jobs Students:

Diego Gutierrez is employed at 35 hours/week through August. If he doesn’t complete all his hours during this time, he will continue to work into the Fall. He has been employed with maintenance and grounds through painting, gardening, steeple repair, family ministry, heritage grant, compiling the reflection responses for the Moving Forward with the Risen Christ guides, and music/worship ministry. Thank you to Diane Parsons for getting the grant application shifted to include Diego.

Christine Wei: involved with translation, AV team production and training of new team, family ministry events, heritage grant, missions grant, neighbourhood grant drafting, storytelling coordination, eco-service, and more. She is working 12 hours/week through September.

Date for Council Quarterly Reflection picnic in September: let’s figure out a day/time that works for everyone.

We will utilize the feedback from reflection guides on Moving Forward with the Risen Christ. See the attachment with my report.

Stephen’s ministry training for Maureen Jones and Sherry Thompson. Student Pastor Elina has initiated a zoom conversation to talk about what shape lay visitation ministry could take for TLC.

Confirmation collaboration: We have 7-8 students who are confirmation age. In previous years, our focus has been on exploring faith questions relevant to the youth and the Hebrew Bible stories from Genesis to the Prophets. As we look at how we might build relationships with youth across the synod through learning and socializing together in hybrid form, I am in conversation with several pastors from congregations in the BC Synod. This will involve sharing teaching components through zoom with a focus on the Lutheran catechism and in-person/on-line social gatherings.

Vacation: August 9-22. Worship will be live streamed from Good Shepherd Lutheran on August 15 with Student Pastor Elina leading on August 15 and Pastor Eric Krushel leading on August 22.

For discussion: Why would churches such as ours continue to offer hybrid ministry after pandemic restrictions lift?

b.)

Student Pastor’s Report

c.)

TLWC-Trinity Lutheran Church Women’s-Helen Specht

No Report

d.)

Worship Committee Report-Olive Peterson

No Report

e.)

Congregational Life: Michael Robertson

No Report – Verbal only

f.)

Building and Grounds: Larry McBride (spokesperson), Barry Jones

(Groundskeeper), Don Jost (Building Maintenance)

No Report

june 23, 2021 minutes

TRINITY LUTHERAN CHURCH

Wednesday, June 23, 2021 – 6:30pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Rosa Funderburk-Razo, Vanessa French, Pastor Jennifer, Larry McBride, Michael Robertson, Maureen Jones, Elina Singh & Lucy Qian

Regrets:

1. CALL TO ORDER
Brenda F. called the meeting to order at 6:37pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented with 3 additions (re: Office Administrator’s Office hours & Holiday request, Student Pastor report).
3. OPENING DEVOTION:

Devotion: Pastor Jennifer did a reading of Psalm 30 and offered a prayer. Psalm Relationship: Pandemic as a pit/place of death and moving out of this time and looking ahead.

4. PREVIOUS MINUTES – May 26, 2021
MOTION: MSC
THAT the previous minutes be adopted as presented.
5. OLD BUSINESS
a. New Vacuum or new hose (request from Lisa) - new hose & attachments purchased by Larry. Some wall connection points do not fit the new hose (problem with wall connection).
Action: Barry is trying to investigate/fix connections
b. Gerry’s Request for Music Equipment – plan is to continue to work on assessing options, trying to find free software that anyone can use. - Ongoing
Assigned: Brenda & Rosa

c. New Office Computer for Office Admin. (Jenn):
Brenda’s old computer not viable option.

Chris Peterson may be someone who can assist in getting a new computer if required.

A computer (desktop) purchased for church last year (sometime during Pastor’s sabbatical) may be used - believed to be in the counting room.

Action: Jenn to try finding existing computer in church, Brenda can contact Chris if ex. computer unacceptable and/or not found.

d. Update to Cheque Singers:
Diane removed as cheque signer, Chris remain as signer, Brenda added as signer.
e. Stephen’s Ministry Start-up
Course(s) proposed for 2 persons’ Training on skills for Ministry (including Learning to listen, caring for others and oneself, Bible references for each occasion, etc.). Maureen J & Sherry Thompson interested. Founding expected to be by Church - Ballpark: $1500 to join ministry (support) group. - Ongoing
ACTION: Elina to follow-up on details further & provide proposal for Council consideration. Morren and Sherry also to research courses and let council know which are preferred. Pastor to be included in e-mails as
f. Council ministry areas:
Pastor looking to further develop youth programs, faith formation groups and congregational life, Pastor looking for volunteers outside council who may report to council. – item Tabled for now.
Assigned: Pastor
g. Summer youth jobs:
Refer to Pastor’s Report (below) for details.
Looking to hire second youth, possibly Diego, Christine already hired.

6. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastor’s Report be accepted as given.
Discussion:
- Consider asking Barry to train ushers on protocols. (16^th June Jones’ will be away)
- Pastor pursuing Potential Totem Pole addition on church property. Is seeking a grant to support cost of project. Possible 6 to 8-foot-high pole. Pastor to present details/proposal.
- Request received from current Syrian Refugee family to Sponsor a family member – relayed request to Andrea to follow-up.
- Church Rain Garden project continues.
- Diego, a potential 2^nd student hire, can help on mowing team if hired, Totem Pole Project & service recordings/ live streaming.
- Proposal to resume quarterly council dinner, possibly outside gathering during summer - TBC
- Paster on vacation for 1^st proposed in-person worship date (Jul 25). Student Pastor (Elina) to preside. Pastor to consider leaving video message for congregation.
- Aug 15^th Elina to preside while Pastor on vacation, However, scheduled to preach at another church that day. Details still to be determined.
- August 22 – Looking for someone to lead worship when on vacation.
(Morren or Rosa to consider)
o Discussed church may consider gradual re-opening such as every 2 weeks rather than every week at first to address above scheduling conflicts,
o Alternatively, can do a video service or referral to another church’s service
b) Student Pastor’s Report – Elina Sign
MOTION: MSC
That the Pastor’s Report be accepted as given.
c) Treasurer’s Report
MOTION: MSC
Discussion:
- Monthly Offers are declining, approx. $10,000 less than budget projection to date (not comparison to last year but previous years), Budget assumed no rentals, however, expecting to begin renting as of July 1^st, thus rental income may offset deficit.
ACTION: Lucy to examine why utilities are higher than expected
d) T.L.C.W.
No Report (TLCW is not meeting during covid)
e) Worship Committee
No Report (embedded in Pastor’s report as WORSHIP and part of the Task Force for Re-Opening at this time)
Discussion:
- Members expressed interested in outdoor service, such as at Annville Park,
- Not able to record service if outdoors. Persons unable to come will be directed to the online service of other church.
- Aug 8 – consider outdoor service.
- Aug 29^th – indoor service
- Changing Sunday’s tail gate party to 11:30am. Attendees encouraged to bring a lunch and beverage (not to share). Add to Bulletin.
ACTION: VF to alert Jenn of latest duties regarding rentals
f) Congregational Life –
Verbal only
Discussion:
- Michael and Barry discussed that activities be suspended until September when most members should be vaccinated.
g) Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
No Report (verbal Only)

Discussion:

Don Jones provided quote to Brenda cc. Larry for $6922.00+GST to rent equipment, repair soffit, scape 4 walls, parapets & gutter cleaning. Contractor hoping to get works completed in July.

Heritage Grant will be applied for to cover cost of works. If works proceed in July (before grant receipt), Church will pay and be reimbursed by grant. No guarantee that Grant will be approved but assumed likely.

Request for special donations towards the cost for Church Steeple Restoration for quoted amount of $7k + contingency

ACTION: Larry to ask Don J. to forward info to Christine (student hire), cc. Pastor to help fill out a grant.

Jenn to add request to Newsletter; also noting that church will be applying for the a grant to recover the cost $7K.

Larry accept quote and progress works with Don. J.

MOTION: Larry moves that Church proceed with hiring Don Jones for quoted amount and complete quoted works as soon as possible, along with any other works deemed necessary as revealed during works.
SEC: Lucy
CARRIED: Michael

NEW BUSINESS

a. Council meeting now to start at 7pm instead of 6:30pm
b. Request to skip council meeting in August – TBC

c. Office Admin. Hours – Jenn request that the current revised hours Tuesday – Thursday from 9 – 2pm be retained permanently.
Discussion:
Difficulties have been noted with unavailability of Admin support on Fridays.
ACTION: Brenda to advise Jenn that current Tuesday – Thursday hours can continue for months of July and August. To be reassessed at the end of August.
d. Office Admin. Holiday request –
Request received from Jenn for vacation from Thursday 29^th July to Wednesday Aug 4^th and Tuesday Aug 17 to Friday Aug. 20^th
Discussion:
Pastor and Student Pastor Elina both away from during the later Aug. vacation days. The church will need to be fully closed those days (Aug 17 – 20^th) – will not affect rentals.
2^nd Student Hire (if hired) may be able to help those days.
Rosa M. may also be able to offer Admin Services to cover those vacation days – Rosa to advise if possible.
No alternative Pastor services yet established for emergencies (funerals, etc.) while Pastors are away (16^th to 22^ndAug.). Pastor Tim not available.
Action: Brenda to notify Jenn of vacation approval. Jenn to add a note to bulletin about vacation days.
e. Videos to communicate Council Meeting and other church updates.
Consider: Video can be a recording of a Zoom meeting where council will outline updates, including financial status of church
Assigned: Brenda to send e-mail setting up a time to complete video & may host Zoom video.
f. Possible lifting of all Covid restrictions for faith groups as of July 1^st: Re-Opening Task Force met on June 20^th. Church to allow rentals as of July 1^st. See attached meeting Notes from June 20^th meeting.
g. July 18^th Family Reunion Day Event – This event is now changed to potential Aug 8^th outdoor service.
h. Request to consider investing in Logitech microphone/camera for medium size groups to be both on zoom and in person. Create a survey re: why/how of hybrid ministry time/method – Item Tabled for now
7. NEXT COUNCIL MEETING: July 28, 2021 @ 7:00pm
8. ADJOURNMENT AND CLOSING

Meeting closed at 8:22pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report – Pastor Jennifer

Pastor’s Report June 2021

Task Force for Re-Opening the Building June 20 meeting: See Vanessa’s report for full details.
o July 1: we are opening the building to renter/user groups (TOPS, Stephanie’s yoga/danceblast, Fraser Valley Quilters and YPOS (Young People’s Opera Society). In June, the taskforce already approved YPOS for two weekends of dress rehearsals and Fraser Valley quilters for drive-through fabric distribution.
o Building not yet open to the general public. Will wait for Jenn’s second dose before opening to the public.
§ Jenn’s youngest daughter is vulnerable.
o Pastor’s second dose will be scheduled sometime after June 23^rd, so that we could aim for 1-2 weeks after that to begin offering in-person worship. Barry Jones is getting his second dose July 2. Pat and Joe Johnson (got second dose yesterday) are available to help with Covid protocols as part of usher team.
§ Barry will need to schedule a protocol orientation for the usher team to participate as long as they have second dose. This could be done mid-July, Maureen, if you’d talk with Barry.
o Live-streaming update
§ Trevor Johnson (who helped purchase the sound board years ago) and Chris Pedersen are looking at the sound system next week with David Sawchuk of Sound Rite Livestreaming, so that Trevor could be involved in orienting the AV team to live-streaming operation. David brings decades of livestreaming experience and doesn’t charge churches for the initial four-hour consult ($110/hr). Trevor charges $40/hour; council needs to vote on these two expenses. Not sure of the total yet but is essential for us moving towards in-person worship.

Totem pole potential community project:
o This started with Uschi saying she has always wanted a totem for her living room while we were walking on Sunday morning TLC hike. I told her about Neil Bruce, a carver and member of Trinity. Asked Neil if he would consider carving…and as we talked, the idea of carving a totem for the church to be raised near the TLC sign or in the Memorial Garden evolved.
o Funding:
§ CECF Grant Awarded from the BC Synod Missions Committee with Christine’s application and Elina’s coaching: $2500 and more if needed.
§ Christine is applying to the City of Delta Neighbourhood Small Grant for another $500 and potential participation from local neighbourhood on task force.
o Inviting TLC and TFN (Tsawwassen First Nation) to participate in a Task Force to determine whether this is a viable project. People invited from TLC include: Uschi Bohn, Nicola Ladmore, Gerry Mackie, Dana Encarnacion, Christine Wei, Diego Guttierrez and Rosa Maria Funderburk-Razo. Reaching out to TFN Elder Ruth Adams and Chief Administrative Officer Braden Smith, and TFN Education Program Development Coordinator Andrea Jacobs. We realize that such a project needs to engage both TLC and TFN and the local neighborhood at a grassroots level. Looking to build that and see what evolves.
o As we take time to build support for the TLC Totem pole community project, asking for council approval for carvers Neil Bruce and Shawn ??? to begin work on Uschi’s totem pole, using the church NE parking lot and storing the project in the basement Heritage wing at night. Carving would be done outside. Christine is helping to coordinate this.
Potential Second Canada Summer Jobs student: Interview Diego Guttierez, pending approval of re-submitted application by Diane Parsons. Diego would help with choir finding a way to sing on-line, livestreaming issues, Totem Pole Project, and building maintenance in July-August.
ND Refugee Project update: TLC was approached to help sponsor a refugee whose family already resides in Canada. They have financial resources; only asking for sponsorship. Andrea Reyes has brought this request to the ND Refugee Project to find out what might work.
Family Ministry Task Force
o Vivian Jost, Christina Huang, and Christine Wei are working together to plan intergenerational events throughout the summer for families with preschool to teens. So far this includes paddle boating and picnic at Deer Lake Park, bike riding and picnic at Stanley Park, and a camping weekend August 27-29^th at Provincial Park. We currently have 9-12 families with kids in these age groups. The Kids Messages on zoom gathered several new families with preschoolers.
Eco-Service:
o TLC gardens: Rain garden is being tended by youth under Andrea Reyes’ guidance and Christine’s coordination. Shrubs planted. Rocks will be laid down next weekend. Many thanks to Uschi, Donna, Andrea, Barry and Paul who all tend the memorial and front gardens. And thanks to Christine for organizing more eco-service throughout the summer.
o Mowing team needs more volunteers. Paul Jussila and Barry mowed in June. Diego could help recruit more mowers in July/August…or mow it himself.
Confirmation collaboration for September
o Looking at shared teaching and social gatherings for confirmation students in September.
o Curriculum will focus on Luther’s Small Catechism.
o Student Pastor Elina, Pastor Nathan Fong will be involved. Two students from Grace Lutheran in Burnaby. Pastor Rebekah from First Lutheran is organizing collaboration for several Lutheran churches in the Lower Mainland.
o TLC students: Nathan Wu, Jeremy Wu (?), Vicky Wei, Eva Wilson, Patricija Gravere, Emma Ladmore, Diego Guttierez, Charlotte and Julianne Yu, Kiera Gill, Haylee Kristofic
Council needs a regular way to communicate with congregation thru video with Brenda, Rosa Maria, and Vanessa? We will continue to refer to council minutes in next newsletter with link to our website. Transparency is important as people feel disconnected from pastor and council, wonder what’s happening with worship/taskforce for re-opening and finances.
As we continue to find ways to make ministry viable at Trinity, I am asking Council members to identify their ministry focus areas and/or appoint lay leaders:
o Building and Grounds (Larry McBride),
o Stewardship of creation (Kristen Spanza?),
o Intergenerational faith formation (adult (Nina Powar? Tim LeDrew? Betty Evans?), youth (Jocelyn Zhang? Andrea Reyes?) and family (Vivian Jost and Christina Huang)),
o Congregational life/community building (Michael Robertson),
o Worship/Task Force for Re-Opening the Building (Brenda, Vanessa, and Larry),
o Mutual Ministry Team (Martha LeDrew, Andrea Reyes, Rosa Maria?),
o TLC staff evaluations: need to create a timeline for accomplishing these
o Visitation Ministry (Maureen Jones?),
Once the ministry area is determined with council, then those people work with pastor to build task force in each area if not populated.
Quarterly council dinner: suggest in early September outdoor picnic at church backyard. Then again in January and April. We gather to eat and build relationships, to pray, brainstorm experiments, then reflect and learn together after the experiments have happened. The pandemic has forced us to try many new ways of being church…what have we learned about being the church and technology over the last 14 months? Why might we continue to offer hybrid ministry (on-line and in-person/off-line)? The intent of such conversations is to cultivate a faith community that is willing to take some risks regularly experimenting, sharing, and learning together in an on-going cycle. This cycle nurtures growth organically, helping us discover how God is “out there” at work in the world and how we might join with God’s work as a community.
o Our current experiments include the Totem Pole Project, Family ministry summer events, livestreaming worship, gearing up for hybrid ministry to continue. Would like to follow up on the reflection piece mailed out: Moving Forward in Christ. Was mailed out to more than baptized, confirmed members but to all who worship at Trinity.
§ Could result in small group gatherings in-person with some key questions for reflection. Student Pastor Elina sees the fruit of this process at Good Shepherd Lutheran over the last couple months.
Vacation and Study Leave:
o Study Leave: June 29-July 4 Student Pastor Elina will lead worship/preach for July 4 pre-recorded on June 30
o Vacation: July 19-25, August 8-22
§ August 15: Student Pastor Elina will preach/lead worship
§ August 22: World Refugee CLWR Sunday. Lay leader needed for this service…Rosa Maria? Wendy McKenzie, Maureen Jones?
b.) Student Pastor’s Report
June 21, 2021Student Pastor’s Report (Elina Singh)
What I’ve been up to:
1. Worship leadership on alternating weeks
2. Some in-person visits outdoors
3. Sunday Bible study; bilingual Bible study
4. Monthly meetings with the Lay Internship Committee
5. Worship planning; planning for fall activities
6. A week of vacation at the end of May

What’s coming up in the summer:

1. Worship leadership and preaching, as needed to cover the pastors’ vacation time
2. One summer course on preaching
3. I hope to connect with more members of Trinity in person over the summer when the weather is better through personal / family visits, tailgate gatherings, Sunday morning walks, and various youth events
4. Planning for confirmation classes and possible adult classes for the fall with Pr. Jennifer
c.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
d.) Worship Committee Report-Olive Peterson
No Report
e.) Congregational Life: Michael Robertson
No Report – Verbal only
f.) Building and Grounds: Larry McBride (spokesperson), Barry Jones
(Groundskeeper), Don Jost (Building Maintenance)
No Report
g.) June 20th Reopening Task Force Meeting Notes

TRINITY LUTHERAN CHURCH

Sunday, June 20, 2021 – 3:00pm via Zoom

Church Reopening Committee Meeting Notes

In attendance: Brenda Folvik, Vanessa French, Pastor Jennifer & Diane Parsons

Ensure Diane Parsons & Al Stich (Church Liaison and rental ‘agents’ for TLC) receive all (updated) documents required to facilitate discussions with renters: i.e. Waivers & any updated renters’ agreements etc. required for signature.

Office Admin – Jenn indicated that she is comfortable with user groups utilizing bldg., but not with the general public and drop-ins that may require her attention, until she has secured a 2^nd vaccine dose.

Church re-opening will be postponed until Pastor can secure her second vaccine dose followed by at least a 2-week period.

Council to prepare another survey to determine member’s (updated) feelings towards church re-opening. Include

- Asking what time for tailgate on Sunday is best

Church considering hiring Trevor Johnson (T.J) to set up live stream System, T.J. to confer with Chris P. (Brenda has volunteered to pursue this action)

Church considering hiring T.J. to train AV personnel (estimated at approx. $40 per hour) to operate streaming system.

Brenda attended latest Synod Lay Leaders Meeting –

Synod recommended churches include the BC Synod Appendix B guidelines June 6^th editions Document in our Rental Agreements.

TLC to adapt/utilize Appendix B (June 6^th ed) in rental agreements. Copies to be provided to Diane and Al.

Synod Form - Appendix A - is a Waiver form for in-person worship Service attendance – not required until opening for in-person worship. TLC to adapt/utilize form.

Rental Groups currently requesting building use are: Steps, Opera Society, Tops and Fraser Valley & TLC Quilters

TLC policy on Re-Opening for Rental/User Groups:

- Rental can resume from July 1, provided renters adhere to current Provincial guidelines,

- renter signs Indemnity Form (Synod Appendix B form),

- User groups to confirm scheduling to facilitate alerting Office Admin (Jenn) & Cleaner (Lisa) (Lisa to be advised by Office Admin) to days groups are using the building

- Renter is responsible for individual goers - TLC doesn’t need to see Renter’s records/waivers, however, Renters are required to alert TLC if issues arise.

- Diane and/or Al to update Jenn on details of each user group using the building/scheduling.

- Jenn to notify Lisa of building usage calendar and liaison/organize with Lisa to ensure cleaning schedule is communicated for each rental event in timely manner.

With Building re-opening and increased use – TLC to re-assess Cleaner’s salary, reduced during the Pandemic.

Items to be discussed in next council meeting:

- Investing in Microphone/camera to facilitate (live + remote) hybrid group meetings

- Consulting by TJ for live stream

- Survey congregation

- Regular communication with members on Council updates

Hosts for Tailgate Parties required –

Office Admin (Jenn) to prep. sign-up sheet for volunteers to host Tail Gate Parties held on Sundays and Thursdays,
TLC to ask Horst if he would be willing to host on regular basis

Sign-up sheet to ID responsibility of Host, includes:

i. Set up and take down - Chairs & clean-up

ii. Open and lock building.

iii. Organize cleaning times – Remind Jenn to organize with Lisa

iv. Ask attendees to sign contact-tracing sheet

v. Ask everyone to wear masks and stay 6 ft apart, wash/disinfect hands

Following July 1^st, pending updated guidelines from Province, Tailgate parties may be allowed inside building pending weather conditions, and meeting most current Guidelines. Events are to be hosted – and subject to same responsibilities but adding to open windows and doors to encourage ventilation.

Respectfully submitted by: Vanessa French

may 26, 2021 Minutes

TRINITY LUTHERAN CHURCH

Wednesday, May 26, 2021 – 6:30pm via Zoom

Council Meeting Minutes

In attendance: Brenda Folvik -Chair, Rosa Funderburk-Razo, Vanessa French, Pastor Jennifer, Larry McBride, Michael Robertson & Maureen Jones

Regrets: Lucy Qian & Elina Singh

1. CALL TO ORDER
Brenda F. called the meeting to order at 6:38pm

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented with 2 additions (re: laptop for Pastor & Office Administrator’s Office hours).
3. OPENING DEVOTION:

Devotion: Pastor Jennifer invited people to check in with highs/lows from the past week and concluded with a prayer by Jan Barry

4. PREVIOUS MINUTES – April 28, 2021
MOTION: MSC
THAT the previous minutes be adopted as presented.
5. OLD BUSINESS
a. Zeroblast (cleaning/disinfecting service) – Offer not accepted.
b. New Vacuum or new hose (request from Lisa) - Agreed to purchase new hose & attachments. Decided against backpack style vacuum unit,
Action: Larry M. to make purchase – to be reimbursed for costs.
VF to propose vacuum for purchase inexpensive handheld vacuum to augment central vacuum system.
VF to notify Lisa to leave hose out for Larry to pick-up.
c. Gerry’s Request for Music Equipment – plan is to continue to work on assessing options, trying to find free software that anyone can use.
Assigned: Brenda & Rosa
d. Rental administration: Diane confirmed acceptance of role.
e. Pastor’s computer – Purchased today. Bill of $2278.98 (GST included) c/w $80 adaptor - Pastor says church need not pay for adaptor.
Computer is a church asset.
MOTION: To reimburse Pastor the cost of Computer estimated at approx. $2200
SEC: Rosa F.
CARRIED: Michael R.
Action: Pastor to provide copy of receipt for reimbursement.
6. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastor’s Report be accepted as given.
b) Treasurer’s Report
No report
Brenda F. to request brief update on church income status/Trends from Lucy W.
c) T.L.C.W.
No Report (TLCW is not meeting during covid)
d) Worship Committee
Worship team has been meeting with the Task Force for Re-Opening during the pandemic. The Task force meets as provincial guidelines shift, which is an irregular schedule. Please see Pastor's report for details.
e) Congregational Life –
No Report – Verbal only (see below)
f) Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
No Report

B&G Discussion:

Snowblower enclosure completed, however still need to paint siding – possibly by youth as service project.

Church to complete repairs to Church steeple. Works include fixing drooping Eaves & re-painting, & to seek professional services for works.

Works to be done After bird nesting season.

Still $200 worth of works by arborist to be done by parsonage. Arborist Report received.

Action: Pastor to follow-up with Barry re: Painting.

Larry M. to take pictures of enclosure to post on church media.

Larry M. to seek quote from Don.J. to complete repairs & maybe look at getting other professionals’ quote(s)?

7. NEW BUSINESS
a. Update to Cheque Singers:
Diane wants to be removed as cheque signer, Chris to be asked if will remain as signer, Brenda to be added as signer, & Bob remains signer.

Action: VF and Brenda to follow-up with Lucy

b. Synod Lay leaders Meetings’ representative: Diane was previous liaison,
June 3^rd is next meeting.
Note: Brenda plans to attend next meeting & report to council,
c. Stephen’s Ministry Start-up
Course(s) proposed for 2 persons’ Training on skills for Ministry (including Learning to listen, caring for others and oneself, Bible references for each occasion, etc.). Maureen J & Sherry Thompson interested. Founding expected to be by Church - Ballpark: $1500 to join ministry (support) group.
Action: Maureen J. & Pastor to discuss further & provide proposal for Council consideration.
d. New computer for Office Administrator (Jen):
There is a proposal by Pastor to replace existing office desktop.
Action: Brenda is considering donating a hardly used desktop.
Pastor looking at offers from Apple specific to non-profit organizations,
e. Council ministry areas:
Pastor looking to further develop youth programs, faith formation groups and congregational life, Pastor looking for volunteers outside council who may report to council.
Assigned: Pastor
f. Summer youth jobs:
Refer to Pastor’s Report (below) for details.
g. Work Schedule Change request –
Proposal by Office Administrator (Jenn) to work longer hours on Tuesday to Thursday (9am-2PM) with Friday off (instead of current Tues to Friday) – no change to total hours - temporary change for month of June. Revisit at end of June for July.
MOTION: Motion to approve Temporary change to Office Admin. (Jen’s) schedule for the month of June as driven by pandemic circumstances & reassess at end of June for planning July hours.
SEC: Michael R.
CARRIED: Maureen J.
Discussion
VF asks if there are any typical Friday activities that may be affected by change – response: the feeling is that the change will not be a concern.
Action: Notice to be added in next bulletin about change to Jen’s
June 3, 2021 Schedule.
Brenda F. to notify Jen of bulletin update & approval of proposal.

8. NEXT COUNCIL MEETING: June 23, 2021 @ 6:30pm
9. ADJOURNMENT AND CLOSING

Meeting closed at 8:20pm

Respectfully submitted,

Vanessa French

REPORTS

a.) Pastor’s Report – Pastor Jennifer

May 2021 Pastor’s Report

Worship: With Dr. Bonnie Henry’s report on Tuesday, some restrictions have loosened to allow faith communities to gather outdoors with 10 people outside of their bubble and indoors for groups of 5. This doesn’t allow us to offer worship yet in any regular way, but it seems those conversations continue this week with faith leaders and provincial leaders. At this time we will continue recording and posting worship to YouTube. And offering a zoom watch party hosted by Brenda for the next three weeks at 9:45AM. One person attended this last week. The Task force for Re-Opening will meet May 30 3-4PM to discuss next steps for opening up and perhaps we will know more about steps for lifting restrictions.
Intergenerational Youth Gatherings: 6:30PM Sundays started May 16^th with weekly gatherings for youth Grades 8-12 on zoom. We allow time for check-in, faith-centered conversation around catechism/Bible story asking the question “What’s so amazing about grace? Who is God? Who are we? Why does it matter that we are Lutherans?” We are also gathering adults for career exploration with our “Faith at Work” series once a month on Sundays at 6:30PM. In addition we will be asking adults to share their faith stories in either zoom or in-person campfire gatherings, as restrictions open up. Youth brainstormed weekly eco-service, social justice service, recreation outings from June-August, which will be organized by the Canada Summer Jobs student and a task force of parents/youth. Pastor is inviting more youth to participate who’ve been more loosely connected. So far, we have six youth gathering Grades 8-12+
Canada Summer Jobs student interviews: Thank you to Diane Parsons who both wrote the grant and fielded the interviewing of candidates today. Both interviews occurred Tuesday May 25and we have hired Christine Wei after interviewing two candidates. The other candidate had applied for the 35 hours/week in July/August position, which we had offered in order to facilitate the UBC STEAM camps. But UBC is not offering in-person camps except at the UBC site this summer. Hopefully next summer we will be a site for hosting their camps.
Recovery from White Conditioning 12 step group: I am now sharing facilitation of this 12 step group for local clergy which will meet weekly until July 21 on Wednesdays at 1PM. More info here: www.recoveryfromwhiteconditioning.com
Caring Call Team: The team is making calls this month to follow up on the reflection guide that we sent last month, hoping to gather some feedback from the congregation. If people are not keen to fill them out alone, council could consider a series of cottage meetings on zoom or out in the parking lot at church for a conversation using this guide. Then designate someone to take notes as people share. We will then schedule a quarterly dinner/outdoor gathering for council to use the congregational input to determine some social experiments over the next while, directions to pursue for building community connections.
Mid-Year Internship Evaluation: Due this week, and shared with the Lay Internship Committee, as they also completed an evaluation of Student Pastor Elina’s ministry among us. Student Pastor Elina is on vacation this week, hopefully resting and being restored with some reading, knitting and hiking outdoors as much as possible.
b.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
c.) Worship Committee Report-Olive Peterson
No Report
d.) Congregational Life: Michael Robertson
No Report – Verbal only
Michael and Barry continue discussions, possible “Beer” Breakfast Men’s event at Michael’s place in near future.
e.) Building and Grounds: Larry McBride (spokesperson), Barry Jones
(Groundskeeper), Don Jost (Building Maintenance)
No Report

APril 28, 2021 minutes

TRINITY LUTHERAN CHURCH

Wednesday, April 28, 2021 – 6:30pm via Zoom

Council Meeting Minutes

In attendance: Rosa Funderburk-Razo – Acting Chair, Lucy Qian, Vanessa French, Pastor Jennifer, Larry McBride, Michael Robertson, Elina Singh, Maureen Jones & Brenda Folvik

1. CALL TO ORDER
Diane called the meeting to order at 6:35pm and then turned the meeting over to Rosa to chair

2. ADOPTION OF AGENDA
MOTION: MSC
THAT the agenda be adopted as presented with one addition.
3. OPENING DEVOTION: Reflection tool on Moving Forward Together in Christ

Devotion: Pastor Jennifer read from Job 38:8-9, 28-29 & Psalm 22:9

4. PREVIOUS MINUTES – January 27, 2021
MOTION: MSC
THAT the previous minutes be adopted as presented.
5. OLD BUSINESS
a) ACTION ITEMS
Discussed repair vs rebuild of parsonage and it is felt that until a large expenditure is required will likely repair.

6. REPORTS:
Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
a) Pastor’s Report – Pastor Jennifer
MOTION:MSC
That the Pastors Report be accepted as given.
b) Treasurer’s Report – Lucy Qian
MOTION: MSC
That the Treasurers Report be accepted as given.
c) T.L.C.W.
No Report
d) Worship Committee
The Worship team has been meeting with the Task Force for Re-Opening during the pandemic. The Task force meets as provincial guidelines shift, which is an irregular schedule. Please see Pastor's report for details.
e) Congregational Life – Michael Robertson
No Report – But there will be soon
f) Building & Grounds – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
No Report-Verbal only

Barry will submit the report from the arborist in regards to branch removal - $250.00 + GST – as well as projected cost to remove additional dead trees $500.00 + GST and additional $1,100.00 for snow blower enclosure ($400.00 already spent)

7. NEW BUSINESS
a. Zeroblast – see attached
-Defer to the task force for re-opening meeting
b. New Vacuum or new hose (request from Lisa)
-Vanessa to check with Lisa and ask for photos to assess hose replacement vs replacement – a backpack style unit would be easier, but likely less durable
c. Including Student Pastor Elina and Tim for zoom BC Synod Study Conference ($50/each with pastor’s fee of $100)
d. Request from Gerry for music equipment
-Brenda and Rosa Maria to discuss further with Gerry in hopes of submitting a proposal for vote at the next meeting.
e. Request from Pastor for new computer
Motion: That Pastor will acquire a quote on a new laptop and Council will agree to pay 50%
Moved: Brenda
Second: Maureen & Michael
Discussion: None
Motion: MSC
f. Rental administration: Diane could take it on….
-Rosa Maria to follow-up with Diane about taking this on
g. Council Roles and Ministry Areas
Chair: Brenda
Vice Chair: Rosa Maria
Treasurer: Lucy
Secretary: Vanessa
h. Tree Removal & Snow Blower Enclosure
Motion: To approve expenditures of $500.00 + GST for dead tree removal and $1,100.00 for hardy siding for the snow blower enclosure
Moved: Larry
Second: Rosa Maria
Discussion: None
Motion: MSC
THAT we pay $1,600.00 + GST to have dead trees removed and the siding on the snow blower enclosure completed.
i. Council video presentation for worship on AGM and new council installed at end of this meeting

8. NEXT COUNCIL MEETING: May 19, 2021 @ 6:30pm

9. ADJOURNMENT AND CLOSING

Meeting closed at 8:35pm

Respectfully submitted,

Brenda Folvik

REPORTS

a.) Pastor’s Report – Pastor Jennifer

April 2021 Pastor’s Report

Recovery from whiplash: Since our rear-end collision on Feb 23, and moving to New West on March 16, I have been recovering from whiplash (as has Eva) through regular physio, massage and kinesiology appointments. In the first two weeks after the accident, I was overwhelmed with purging belongings, packing, and shopping for a new vehicle. And I found it difficult to sustain a full workday on the computer and interacting with people by phone, as well as focusing my thoughts to form a message or other correspondence. I am so grateful for the planned two weeks of vacation March 8-22 that allowed me to move and recover more; the last couple of weeks were still a struggle in terms of all the factors indicated above. But I do feel that last week I turned a corner in terms of energy and recovery. I anticipate on-going improvement. Thanks to many who stepped up to help us clean, unpack, provide meals and helped us with renovation/adaptation of our space, as we make this transition. Our condo in New West has started to feel like home. And I am already scheming about how we can have our first youth neighbourhood clean-up on our block once restrictions on outdoor gatherings lift.
Worship: We continue to offer pre-recorded worship on YouTube each week, and to our surprise, our average worship attendance from Jan-Mar 2020 before the pandemic was 65 people per week. From April-December our average number of clicks on YouTube worship is 115, which means that is 115 households, many of whom have more than one person. Our offerings in 2020 were also astonishingly above any other of the past eight years, but thousands of dollars. Nonetheless, as pandemic fatigue drags into more months, we are aware that we need to have more ways to engage people directly through zoom and, when allowed, in person either outdoors or indoors. We are considering zoom watch parties where people gather on-line to watch the recorded worship service, then have coffee on-line. And are still hoping to offer livestreaming on Sunday morning, which then becomes a recorded service immediately available on YouTube. But we’ve encountered audio issues in past attempts. I continue to work with colleagues and will consider hiring someone to trouble-shoot our audio issues so that this becomes viable. I’d like council to consider this potential cost if we head this direction. We will likely do that by e-mail. Until now we have relied completely on volunteers, currently a team of teens run the camera, audio, powerpoint and video editing each week. They do a fantastic job and actually enjoy it.
o We need to call the Task Force for IN-Person Worship together over the next month to establish some clear steps to reopening when restrictions lift…such as rental groups, TLC user groups, cleaning protocol, outdoor gatherings and indoor worship plans. Would Wednesday May 5 work for Vanessa and Larry at 7PM? Then I’ll send out an invite, including Lisa Peterson, our custodian, Barry and Maureen Jones and the worship team.
o Lord’s Prayer in song: For several decades Trinity has sung the Lord’s prayer written by David Haas. In the summer/fall of 2020, David Haas, a long-time church composer was accused on 44 counts of sexual misconduct committed against several women over several decades. As a result, the churches which had previously included his music in worship have suspended singing any Haas compositions as a way to stand in solidarity with the victims. The victims have shared that singing his music retraumatizes them. As a result, Gerry was moved to write a new version of the Lord’s prayer that we could sing in worship. He consulted with me about including the metaphor of both father and mother; we talked about how the reality of God is trans-gender, inclusive of all gender expressions. And decided to include ‘mother.’ Since we started learning the new version of the Lord’s prayer on Ash Wednesday, I’ve been engaged in dialog with several folks to process what including the feminine metaphor of ‘mother’ means for them and the church. These conversations continue, leading to greater understanding and peace for all but one individual with whom I am still in dialog. Since we have now learned the tune, we will be alternating with the traditional, familiar spoken version of the Lord’s prayer. We are a congregation embracing the richness of our theological tradition, comforting those who’ve spoken these familiar words for decades, and at the same time called to embrace praying in ways that use inclusive language for the divine presence. So, in future worship team gatherings we will be discussing the possibility of including this version from the New Zealand Anglican Church. We have incorporated the New Zealand Anglican Creed for several years, alternating it with the traditional Apostles’ Creed and another contemporary affirmation of faith, so this is one more step towards inclusion:

Eternal Spirit, Earth-Maker, Pain-bearer, Life-giver,

Source of all this is and that shall be,

Father and Mother of us all,

Loving God, in whom is heaven:

The hallowing of your name echo through the universe!

The way of your justice be followed by peoples of the world!

Your heavenly will be done by all created beings!

Your commonwealth of peace and freedom sustain our hope and come on earth.

With the bread we need for today, feed us.

In the hurts we absorb from one another, forgive us.

In times of temptation and test, strengthen us.

From trials too great to endure, spare us.

From the grip of all that is evil, free us.

For you reign in the glory of the power that is love, now and for ever.

Amen

-The New Zealand Book of Anglican Prayer/ He Karakia Mihinare o Aotearoa

Intergenerational Youth gatherings starting May 2 on Sunday evenings (likely on zoom initially until outdoor gathering restrictions lift and pastor gets vaccinated): Faith Storytelling from TLC adults, eco-service events, faith-centered conversation, and campfires at the church. Due to our condo restricting propane tanks, I am storing our propane tank, campfire pit and BBQ in the outdoor storage area underneath the stairs. This allows them to be used for future outdoor youth gatherings this summer out behind the church, as we hosted in our backyard last year.
Canada Summer Jobs student interviews: We need a task force put together to come up with job descriptions, advertise, and interview two students ASAP. I’d suggest Jeremy Wu Vicky Wei, and Christine Wei from TLC as a starting point. They could help organize the intergenerational youth gatherings
Pastor’s Computer Replacement: When I accepted the call to Trinity in April 2013, the church had an antiquated laptop computer available to use, but it was not adequate for all the files and functions I needed. So I purchased a laptop computer that I would use for both work and home, without asking the church to contribute, since I knew that finances were already stretched to fund my salary. This Macbook Pro has served the church well, in particular, during the pandemic, as I have been working from home, hosting regular zoom small groups, one-on-one visits, recording and editing scripture videos as well as kids’ messages weekly for many months. But since February, my computer has been overheating when I am hosting zoom sessions and my speaker has become distorted, which affects the sound quality in the recordings. I have taken it in to be serviced, and they call it “a vintage computer in excellent condition…still worth $150 trade-in.” But they cannot fix these issues. They recommend replacing my computer. So I am now asking Trinity to consider contributing towards the cost of a new one. The cost will be between $1200-1700 plus tax, depending upon which model I buy. Apple products sync with all our other devices which allows me, for example, to move seamlessly between texting for pastoral care while on my computer or phone. Both my phone and computer are essential tools for pastoral ministry and will continue to be. I am grateful for the support Trinity provides of $50/month for the cost of my phone as a second line for the church, since I am available 24/7. I ask Trinity to consider sharing at least 50% of the cost of my computer.
Internship Mid-Year Evaluation: Pastor Eric Krushel, myself and Student Pastor Elina Singh are completing her Mid-Year Internship Evaluation at this time. This means that Elina still has 10 months left of internship. Several people from Trinity participated in her Lenten zoom conversations on Race and Repentance and as well in her Advent series on Grief. The Lay Internship Committee is currently asking TLC people for feedback on Elina’s leadership in worship, preaching, Bible study, small group, and home visitation. She has been working at Trinity on Thursdays in person for several months and hopes to visit people physically distant and masked in their front yards. This has yielded some welcome visits. If you’d like to set up a visit with her, please let her know.

b.) Treasurer’s Report Lucy Qian
See attached for Balance Sheet and PL Budget vs Actual

1) We received $10,000 financial support from BC Synod. This fund is designated for pastor housing allowance, which will be paid out $ 200 per month to pastor.

2) We received $60,000 CEBA loan, of which $ 20,000 is forgivable. This loan will be used for undelayable expenses of our church, such as building maintenance and repairs. Due to the price of materials increased a lot in the past year, our actual cost of building and grounds will be higher than our budget.

3) We have $7,188 deficit as of Apr 28, 2021. I haven't seen the parsonage rent cheque for April was deposited. If we include the rent of April, the deficit will be reduced to $6,000.

4) Our offerings are about $2,000 lower than our budget. The first quarter is $28,660. $ 2866 benevolence was paid to BC Synod in April.

5) The insurance cost increased 18% this year. We budgeted$10,000. The actual cost is $11,594.

6) For the rentals, we only have regular income from parsonage. We also received $500 for renting TLC sanctuary space.

Overall, because of the forgivable loan from government, TLC's financials status is still healthy. But we hope our offerings can keep up with our budget.

Thanks,

Lucy

c.) TLWC-Trinity Lutheran Church Women’s-Helen Specht
No Report
d.) Worship Committee Report-Olive Peterson
No Report
e.) Congregational Life: Michael Robertson
No Report
f.) Building and Grounds: Larry McBride (spokesperson), Barry Jones
(Groundskeeper), Don Jost (Building Maintenance)
No Report verbal only.

MARCH 07, 2021 Minutes - AGM FOR THE YEAR 2020

Trinity Lutheran Church

Annual General Meeting for the Year 2020 (via Zoom)

March 7, 2021

In attendance:

Council: Diane Parsons (Chair); Kim Valkenier (Secretary); Vanessa French; Lucy Qian; Rosa Maria Funderburk-Razo; Larry McBride; Pastor Jennifer Wilson.

Present were 24 total Voting Members as indicated on the Zoom Screens..

Regrets: Michael Robertson

1. CALL TO ORDER
Diane Parsons called the meeting to order at 11:20 a.m.
2. OPENING DEVOTIONS
Pastor Jennifer read from Corinthians 1:13 and offered a Prayer.
Gerry Parsons played Guitar and sang Great is Thy Faithfulness.
3. ADOPTION OF AGENDA

MOTION: Moved-Rosa Funderburk-Razo; Seconded-Kathryn Wellington.

THAT the agenda be adopted as presented.

Discussion: None

Carried.

4. PREVIOUS MINUTES
MOTION: Moved-Lori Andersen; Seconded-Larry McBride
THAT the minutes from the 2019 AGM be adopted with the below discussion noted.

Discussion: Tim Le drew noted that the Previous Minutes had a

Call to order time of 11:54 p.m. but that it was actually 11:54 a.m.

Carried.
5. OLD BUSINESS
No old business to be addressed for this AGM.
6. REPORTS
a. Pastors Jennifer’s Report
b. Bishop Greg Mohr’s Report
c. Student Pastor Elina Singh’s Report
d. Council Chair Report
e. Missions Report
f. Congregational Life
g. Building and Grounds
h. Stewardship of Creation
i. Adult Faith Formation Report
j. Intergenerational Ministry
k. Canada Summer Jobs Student
l. Worship
m. Trinity Lutheran Church Women (T.L.C.W.)
n. Financial Secretary’s Report
MOTION: Rosa Funderburk-Razo-Seconded-Wendy McKenzie
THAT THESE reports be adopted as presented.
Discussion: None
Carried.
o. Treasurer’s Report
MOTION: Lori Andersen-Seconded-Brenda Folvik.
THAT the Treasurer’s Report be accepted as Presented.
Discussion: None
Carried.
7. MOTIONS TO CONSIDER:

THAT the TLC Congregation accepts a gift of $10000 from the BC Synod (as provided to each congregation in British Columbia) and instructs Council to apply these funds toward increasing the housing allowance for Pastor Jennifer Wilson by an amount of $200/month for four years.

MOTION: Moved-Kathryn Wellington, Seconded-Brenda Folvik
THAT Pastor Jennifer Willsons housing allowance be increased by an amount of $200/month for four years using Synod $10000 Gift.
Discussion: Tim LeDrew wanted to ensure that we consider this increase the minimum and not the Maximum that we could give to Pastor Jennifer that we do have the Latitude to increase this amount. Larry McBride asked for an Amendment that Council review the Housing Allowance in 6 Months and add the increase to General Budget it was Moved by Larry McBride and Seconded by Rosa Funderburk-Razo. Additional discussion Lucy Qian noted that the $10,000 was in a Separate Line and the amount would be deducted Monthly from that line. Further Discussion and it was decided that the Motion be amended.

AMENDED MOTION: THAT the TLC Congregation accepts a gift of $10000 from the BC Synod (as provided to each congregation in British Columbia) and instructs Council to apply these funds toward increasing the housing allowance for Pastor Jennifer Wilson by an amount of $200/month for four years. AND that the congregation authorizes Council to revisit the housing allowance in six months and apply an increase at its discretion, and that the increase comes from General Funds.

MOTION: Larry McBride-Seconded-Rosa Funderburk-Razo

Carried.

THAT the TLC Congregation approves application for a Canadian Emergency Business Account (CEBA) loan from the Canadian Government and instructs Council to repay $40,000 of the loan to the Federal Government by December 31, 2022, understanding that this will trigger forgiveness of a $20,000 portion of that loan.
MOTION: Moved Les Starheim, Seconded-Brenda Folvik
THAT Congregation approves application for a Canadian Emergency Business Account.
Discussion: None
Carried
8. COUNCIL ELECTIONS
a. General Elections
Existing/Returning members for 2021 are Lucy Qian, Michael Robertson, Vanessa French, Larry McBride, Rosa Maria Funderburk-Razo.
Terms ended for Diane Parsons, Kim Valkenier.
Diane Parsons called for Nominations or Volunteers.:

Maureen Jones and Brenda Folvik volunteered to serve on

Council.

MSC.
Appointment of Treasurer Lucy Qian agreed to remain as Treasurer.
MOTION-Moved Rosa Maria Funderburk-Razo-Seconded-Brenda Folvik
THAT Lucy Qian is appointed as Treasurer.
Appointment of Envelope Secretary Janet Mossman-Janet Mossman has agreed to remain as Envelope Secretary.
MOTION-Moved Andrea Reyes-Seconded-Kathryn Wellington.
THAT Janet Mossman remain as Envelope Secretary.
Discussion: None.
Carried.
9. NEW BUSINESS
1) 2021 Budget
MOTION: Moved Tim LeDrew-Seconded-Brenda Folvik.
THAT the 2021 Budget be adopted as presented.
Discussion: None
Carried

2) Date of next AGM February 27, 2022.
MOTION: Lori Andersen-Seconded-Brenda Folvik.
THAT THESE reports be accepted as presented.
Discussion: None
Carried.

10. CLOSING DEVOTIONS
Pastor Jennifer
Gerry Parsons played Guitar and sang Lord of all Hopefulness.

11. ADJOURNMENT

Diane Parsons closed meeting at 12:19 p.m.

Respectfully submitted,
Kim Valkenier, Secretary

TRINITY LUTHERAN CHURCH

ANNUAL GENERAL MEETING FOR THE YEAR 2020 (via Zoom)

CHURCH COUNCIL CHAIR REPORT

STUDENT PASTOR ELINA SINGH’S REPORT

MISSIONS

CONGREGATIONAL LIFE

BUILDING AND GROUNDS

ADULT FAITH FORMATION

INTERGENERATIONAL MINISTRY

CANADA SUMMER JOBS STUDENTS

WORSHIP

TRINITY LUTHERAN CHURCH WOMEN (TLCW)

BC SYNOD

FINANCIAL SECRETARY’S REPORT

TREASURER’S REPORT

NOTICE TO READER

2021 Balance Sheet

2021 Profit & Loss Previous Year Comparison

2022 Budget

2021 COUNCIL MEMBERS

Subscribe to our weekly eNewsletter